How to Save Gmail Emails to Flash Drive Easily & Safely?

Written By Chirag Arora
Anuraag Singh
Approved By Anuraag Singh  
Published On October 11th, 2023
Reading Time 5 Minutes Reading

Save Gmail Emails to Flash Drive

Query: I want to transfer my Gmail emails to USB flash drive in one go. I was trying to do so, but no luck. Can anyone suggest to me how can I Save Gmail Emails to Flash Drive?

Solution: You can easily and safely save your Gmail emails data into a USB flash drive, Pen drive, Flash stick, Thumb drive, Jump drive and Gig stick at once. For that, there are 2 solutions available. The first solution is provided by SysTools, which can transfer emails to flash drive in just a few clicks and the second is the manual procedure. You can choose as per your need.

Let’s describe both solutions one by one.

Professional Solution to Save Gmail Emails to Flash Drive

Free try SysTools Gmail Backup Solution to save emails to USB stick (hard drive or USB) without any failure. This tool will help you save multiple emails to a flash drive. The tool come with the option to take backup and export in a different format which are: PST, PDF, 

Download the tool from the following button and save Gmail emails into Pen Drive safely.

Steps to Save Emails to Flash Drive from Gmail

  • Install & Open the software on your machine.
  • Now, provide your username with the app password.
    enter gmail address and password
  • Next, select the email format and category to copy emails.
    select email format
  • Afterwards, click on the browse tab to set location to save data.
    browse destination path
  • Finally, click Start to save Gmail emails to a flash drive.
    successfully copy gmail emails to a flash drive

Manual Solution to Copy Gmail Emails to USB Flash Drive

If you don’t want to use the above-paid solution, then you can go with the manual procedure to save or transfer emails to flash drive step by step. In this method, you have to configure your Gmail account with Microsoft Outlook. After configuration, copy the database PST file into the Flash Drive, Pen Drive, Thumb Drive, etc. Let’s start the procedure.

I: Check Gmail Account Settings & Enable Mail Protocol

  • Login to Gmail Account.
  • Now, go to Gear Icon >> See all Settings.
  • Select the Forwarding & IMAP option from the list.
    forwarding and pop/imap option
  • Go to POP download section & enable POP for all Mail.
    enable pop seetings
  • Click the Save Changes button.

These settings will allow MS Outlook to access and save Gmail emails from the server. Now, you need to add your Gmail account to Outlook. Afterwards, we will check the procedure to save Gmail emails to Flash Drive.

Also Read: How to Download All Google Gmail Emails to Outlook?

II. Add Gmail to Outlook to Export Emails to Flash Drive

  • Open Outlook.
  • Click File >> Add Account >> Enter Email Address.
    click on add account
  • Now, select the checkbox to set up the account manually.
    setup account manually
  • Next, select the POP Configuration and provide account settings.
    select pop to copy gmail emails to flash drive
  • At last, Outlook will verify account settings & drop emails to drive.

After successfully configuring your Gmail account in Outlook, let’s now save Gmail emails to Flash Drive.

Also Read: How to Export Gmail Emails to PST?

III. Copy Gmail Emails to USB Flash Drive with MS Outlook

  • Open Outlook.
  • Go to File >> Open and Export >> Import/Export option.
    outlook import export
  • Now, select Export to File >> Outlook PST Format.
    Export to a file
  • Select the required folders & browse the path to save data.
    select required folders
  • Lastly, click Finish to save Gmail emails to a flash drive.
    successfully Save Gmail emails to Flash Drive

Now, connect your USB flash drive to your PC to transfer the gmail.pst file, which contains all your Gmail emails along with their attachments. You can either Cut or Copy the gmail.pst file from your local system and paste it into the USB drive.


In the above article, we have explained two solutions to transfer emails to flash drives, Pen drives, Jump drive, etc. The first solution is automated, i.e., using a smart offline software and the second is the manual procedure to Save Gmail Emails to Flash Drive easily. To save multiple emails to a flash drive, you can use the automated backup tool for Gmail which makes it more easier to do.

Also Read: How to Backup Google One Data Locally on Desktop

Commonly Asked Questions

Q: In which formats can I save Gmail emails?

By using the software offered by SysTools , you can save emails in PST, EML, MSG and MBOX format.

Q: Can I Save Gmail data on my Mac Computer?

Yes, the tool is also available for Mac users. Using Mac Gmail software, you can save emails in PST, EML, EMLX, MSG & MBOX format.

Q: How can I Save Gmail Emails to Flash Drive which are new ones?

Use the Incremental feature of the tool to download new emails that you received after the previous backup process. You can also use Date Filter to save emails of a particular date.


By Chirag Arora

Having around 9+ years of experience in technical writing. Knows about the core technical areas. Also, provides easy and reliable solutions to resolve difficulties faced by users while working with different platforms.