Here’s How to Download Gmail Emails to Computer in Bulk Mode

Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On June 4th, 2024
Reading Time 7 Minutes Reading

Habitually downloading important data in a safe place always protects you from major data loss. Adopt the same habit when it comes to learning how to download Gmail emails to computer, i.e., frequently download Gmail emails in batch to the computer to prevent data loss incidents.

Therefore, we have drafted this blog post to cover the manual method as well as the automated solution to download Gmail emails to computer in batches. Before proceeding further, let us know why taking regular backups is considered so essential.

Advantages of Downloading Gmail Emails to Computer

Taking a regular backup of your Gmail Emails on your Computer helps users to download all Gmail emails to computer  along with:

Manage Free 15 GB Space

A free Gmail account provides only 15 GB. Regularly downloading and deleting emails from Google Server can save your free space. Download Gmail emails to a computer’s local drive to free up Gmail space.

Protect Valuable Gmail Emails

Regularly downloading your important Gmail account data can protect you from sudden and major data loss. Downloading Gmail emails to a computer and encrypting them saves them from hackers.

Share Downloaded Gmail Emails Easily

Once you download Gmail emails to hard drives, you can easily share them with anyone in a readable format. All the downloaded Gmail data can be easily transferred between the two systems.

Now, let’s discuss the manual solution for learning how to save Gmail email to desktop, Google Takeout, to download Gmail emails to computer in batches.

Also, Get a Solution to Export Gmail Emails to Outlook

Download Gmail Data to Computer in PDF Format

Apart from Google Takeout, users can download single emails as well in PDF format if they want. The simple solution to download Gmail emails to hard drive in PDF is quite simple. Also, PDF file format is quite useful as it is supported on all OS without any hassles. It stores the data in a structured format.

Follow the below steps carefully to download all Gmail emails to computer without Errors:

  1. Open the Gmail Email that is required to save on your computer.
  2. Now, Hit the Print All Icon on the right side to proceed.
    Print icon
  3. Under the drop-down menu, Select the Save as PDF option.
    save as PDF option
  4. Click on the Save button to Download the emails to computer.

Google Takeout Solution to Save Gmail Account Data

Google Takeout is a data backup solution for Google data including Gmail, Google Drive, YouTube, etc. You can download all Google data or selectively save Gmail emails to a computer. Go to the official website and easily export Gmail emails using Google Takeout without errors. Also, make sure to learn the technicalities of this method to download Gmail data to computer. Otherwise, users will have to face challenges they aren’t even aware of.

Here’s How to Export Your Entire Gmail Inbox with Google Takeout

  • Step 1. Go to and log in with your Gmail account credentials.
  • Step 2. Next, click the Deselect All link to deselect all the selected options.
    Deselect All
  • Step 3. Select the checkbox beside the Mail option to download only the data of your Gmail account.
    Select Mail Option
  • Step 4. Select the All Mail data included to indicate that you wish to download the entire data present in your mailbox.
    Download Gmail Emails to Computer
  • Step 5. Now select the File Type as .zip and the File Size as 2 GB.
    File Size & Type
  • Step 6. Select the Delivery method as Send download link via email.
    Download Gmail Emails in Batch to Computer via Link
  • Step 7. Click the Create export option to download Gmail emails to your computer.
    Create export

This is the manual method to save all emails from a Gmail account to computer.

Also Read: Get Solution to Save Multiple Gmail Emails as PDF Format

Limitations of the Manual Takeout Approach

Google Takeout is a free tool to download Gmail emails in batch, but it has the following limitations:

  • Google Takeout solution does not allow you to download Gmail emails on a computer that belongs to others.
  • Folders that have been shared with you in Google Drive cannot be exported with Google Takeout, even if you have also created some files in the shared folder.
  • Google Takeout free tool is limited to 2-3 downloads per day up to a maximum of 7 per week.
  • Google Takeout sometimes fails to download the complete data, making it an unreliable free tool.
  • Data downloads are limited to a maximum of 50 GB/day even in the .tgz format.
  • When exporting large files or folders, you may experience incomplete downloads of Google data.
  • You cannot create profiles for multiple Gmail users at the same time. Only valid account owners can create an archive to save Gmail emails to their computer. If the administrator needs to archive and download Gmail data, the administrator must have login privileges for a specific user account to create the archive.

How to Bulk Download Emails from Gmail to Computer Using an Expert Solution?

Don’t take risks with your crucial data. Gmail is free, but your emails are not! Make a proper plan and download Gmail emails in batch regularly. Opt SysTools Gmail Backup Software for Mac and Windows OS. The best software solution to save all data from Gmail accounts to computer.

Steps to Download Gmail Emails to Desktop Using Professional Tool

  • Step-1.) Launch the tool and then activate it by providing your Gmail ID and App Password.
    launch the tool to download gmail emails to computer
  • Step-2.) Select the category of your Gmail data you wish to export.
    select data category
  • Step-3.) Then, choose the file format to export the resultant files in.
    choose file format
  • Step-4.) Afterward, select a desired location path by clicking the “Browse” button.
    set desired location
  • Step-5.) Apply advanced options such as “Delete After Download” and “Incremental Backup” as per our preference.
    select delete after download or incremental backup as per preference
  • Step-6.) Upon doing so, apply customized filters i.e., “folder selection” and “email filter” aka “date-based filter” according to your choice.
    apply filters
  • Step-5.) At last, hit the “Start” button to save your Gmail inbox data to your desktop.
    click start to save Gmail emails to desktop in bulk

Remarkable Features of the Expert-Favorite Tool

  • Save all important emails from single or multiple Gmail accounts.
  • Download Gmail emails to computer in multiple file formats.
  • Helps in proficiently taking regular backups of your Google account data.
  • Use the “Delete after Download” option to free up server space.
  • Wipe out your Gmail account data from the Google server.

So There You Have It

Now that we know how to download Gmail emails to computer. let’s conclude this article. Data is an important and valuable asset, which needs to be protected not only from hackers and malware but also from being accidentally deleted. This blog explained two ways to download and save the data contained in your Google account.

Google Takeout is a free tool but it has various limitations for learning how to download Gmail emails to desktop system. For example, the daily download limit, shared folder excluded, and 50 GB/day limit. The other way is to choose professional software solutions for a safe, complete, and seamless data backup experience. This is a better choice to download all Gmail emails to computer in a safe manner.

Frequently Asked Queries

Q1. How can I Download Gmail Emails to Computer?

You can simply use the Takeout to Save Gmail Account Data. To change the format use the backup tool to download the Gmail data in a specific format.

Q2. How much time does the tool take to get the backup in the PC?

It generally depends on the amount of data you want to download and the internet connection also requires it to be faster.

Q3.Can we use this tool to download all Gmail emails in PDF format?

Yes, the tool provides an option to export the Gmail backup in PDF and other file formats.


By Mohit Jha

Mohit is a writer, researcher, and editor. Cyber ​​security and digital forensics are the two subjects that keep Mohit out of his seat. In addition, he hopes that the well-researched and thought-out articles he finds will help people learn.