5 Pro Methods to Export Emails from Rediffmail

Are you an IT administrator or an individual user seeking a dependable way to export emails from Rediffmail or backup Rediffmail emails? If yes, join this comprehensive guide designed especially for you!

This well-researched guide shares the exact manual and advanced methods professionals (with a standard account, Rediffmail Pro account, and Rediffmail Enterprise email) use to download their mailboxes. Including the accurate steps to migrate Rediffmail to Gmail and transfer Rediffmail to Outlook.

So, explore this and find the most precise solution to: “How to export emails from Rediffmail?”

Configuring the server settings is a critical step that must be performed before connecting the inbox to a desktop or backup application. To configure server settings, you will require the correct Rediffmail IMAP settings and POP3 settings.

So, here are the correct Rediffmail server ports:

IMAP Settings (Recommended for syncing)

POP3 Settings (For downloading locally): 

Here are the 5 Rediffmail email backup methods that professionals use to export mailboxes to local storage. Use them and resolve the query: How do I download emails from Rediffmail?

Connecting your Rediffmail account to a desktop client such as Microsoft Outlook, Apple Mail, or Mozilla Thunderbird via IMAP is the most common manual method. It allows you to mirror your inbox locally and then export the data.

So, let’s see how to export Rediffmail emails with one of the standard email clients: Microsoft Outlook. And if you are wondering “how do I migrate Rediffmail to Outlook,” you can use the same steps!

Step #1: Log into Rediffmail Account and Enable IMAP Access

• Open the browser >> go to Rediffmail >> log in.
• Move to the account settings >> enable IMAP Access.

Step #2: Add Account in Microsoft Outlook

• Launch the Outlook application on the computer.
• Click File (in the top-left corner) >> go to Info >> select Add Account.
• In the prompt, enter the Rediffmail email address.
• Click on Advanced options >> check the “Let me set up account manually” box.

Step #3: Setup the IMAP and SMTP Settings

• Hit “Connect to proceed”>> choose IMAP as account type.
• Enter the following Rediffmail IMAP Settings:
  • Incoming mail (IMAP): imap.rediffmail.com (Use imap.rediffmailpro.com if you have a Pro account)
  • Incoming Port: 993
  • Encryption Method: SSL/TLS
  • Outgoing mail (SMTP): smtp.rediffmail.com (Use smtp.rediffmailpro.com for Pro)
  • Outgoing Port: 465
  • Encryption Method: SSL/TLS
• Click Next >> enter the password (or the 16-character app password).

Step #4: Wait till Inbox Sync Finishes

• Wait till the status bar (at the bottom right of the Outlook Window) says “All folders are up to date”.

Step #5: Export Rediffmail to PST

• Click File >> Open & Export >> hit Import/Export.
• Select the Rediffmail email address (at the top of the folder list). Confirm that “Include subfolders” is checked.
• Select a secure destination folder (on the computer or external hard drive) >> hit “Finish”.

The web-to-web (POP3) method is an optimal solution for users who want to permanently transfer  Rediffmail to Gmail or any other webmail provider. It uses the destination provider’s POP3 fetching tool to migrate emails. And, eliminates the need to use a desktop client completely.

So, if you are wondering, “how do I transfer all my Rediffmail emails to a Gmail account?” Here are the 5 easy steps to follow:

Step #1: Sign into Rediffmail Account and Allow POP3 Access

• Begin by signing into Rediff webmail or Rediffmail Pro Account.
• Move to account settings >> ensure POP3 access is provisioned.

Do Not Ignore: If your Rediffmail account has Two-Factor Authentication (2FA) active, you will need to generate a specific App Password. To do so, go to security settings and allow Gmail to connect.</p>

Step #2: Configure Gmail Import Settings

• Sign into the Gmail account.
• Click the Gear icon (in the top right corner) >> select See all settings.
• Head to the Accounts and Import (or Accounts).</strong>

Step #3: Setup the Rediffmail Account

• Scroll down to the Check mail from other accounts >> press the Add a mail account link.
• In the new yellow pop-up window, type the full Rediffmail email address >> click Next.
• On the following screen, click Import emails from my other account (POP3) >> hit Next again.

Step #4: Input the Correct POP3 Settings for Rediffmail

1. In the given fields, enter the following pop3 settings for Rediffmail:

• Username: The full Rediffmail email address
• Password: The standard password (or the App Password if 2FA is enabled).
• POP Server: pop.rediffmail.com (Use pop.rediffmailpro.com for Pro accounts)
• Port: 995
• Confirm the box “Always use a secure connection (SSL)” when retrieving mail is checked. Include the Label incoming messages box. It allows you to easily distinguish between the Rediffmail emails and the standard Gmail messages.

Step #5: Start the Migration Process

• Click Add Account.
• Cross-verify that the credentials and port settings are correct.

Once Gmail successfully establishes the connection with the Rediffmail server, it will start downloading emails in the background. It will fetch emails in batches. Because free accounts often have bandwidth limits.

This Rediffmail to Gmail migration process can take up to a few hours to several days (purely based on the size of the inbox).

To check the transfer progress, go to the Accounts and Import settings tab.

But I want to transfer entire Rediffmail mailboxes with the original folder hierarchy?

To migrate complete Rediff webmail mailboxes, IT leaders use and recommend a professional IMAP migration tool. It allows you to migrate a complete Rediffmail mailbox to Gmail without breaking the folder hierarchy and causing email data duplication. It is an ideal solution for enterprises planning to migrate bulk Rediffmail mailboxes to Gmail after a merger, acquisition, or divestiture.

So, if you just want to migrate the inbox, follow the given steps. For complete and bulk migration of Rediffmail mailboxes, use a corporate-ready IMAP migration software.

SysTools Rediffmail Backup tool is the top-notch, industry-favourite email backup wizard. It bypasses all the limitations & risks of the manual methods. It ensures a smooth & risk-free backup by automating it completely.

In a nutshell, it is the definitive answer to: How to backup Rediffmail emails? But what makes it the first preference of the IT leaders across the world?

Why Choose Rediffmail Backup Software?

Here are the key features of this robust, corporate-ready Rediffmail email downloader that make it a promising, go-to choice for IT administrators and business owners:

• Versatile Export Formats: It provides you the option to export Rediffmail emails in multiple file formats. For Windows: PST, MBOX, EML, MSG, & PDF. For Mac: PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, & MHT.
• Bulk Email Download: This backup software allows you to download multiple Rediffmail emails, including attachments, in one go.
• Maintains Folder Hierarchy: It excels in preserving the original folder hierarchy without breaking permissions.
• Precise Backup: For specific email backups, it provides a super-effective date filter.
• Free Up Server Space: To retain server space, it deletes the data from the server after exporting the messages successfully.
• Delta Migration: It also offers the delta migration feature for incremental backups (downloads only the freshly arrived emails).
• Pause & Resume: Use the Pause & Resume option to stop & start the export process as per your preference. Also, manage backups of multiple mailboxes & view the live status of active and completed backups.
• Detailed CSV Report: It excels in generating a comprehensive CSV report for all backed-up accounts,
• High-Security: This Rediff Pro backup wizard doesn’t save user credentials on local machines or servers.
  Robust Compatibility: It can be installed on all versions of Windows and macOS.

How to Export RediffMail Emails Using a Professional Backup Tool?

Here’s how to take a backup of RediffMail via a professional email downloader software:

Step #1: Download, Open, and Activate

• Open the backup tool and activate it.
• To activate the software, check out the quick <strong>Activation Guide.

Step #2: Configure “Setup” Screen

• In the Setup window, select “IMAP” as the Source and “Outlook” as the Destination (to save emails in PST).

• Check the Email box (under the Workload Selection ).

• Optional step: Tick the Date Filter box for precise backup.

Step #3: Configure Source Settings

• Go to the “Source” tab, choose “Rediffmail” from the IMAP Server Dropdown. It will automatically populate the IMAP Server URL and Port Number.

• Click the “Validate” button (on the right) to check the IMAP server credentials and permissions.

• Once the green check mark confirms the “Read User” and “Read Email” permissions, press the “Next” button.

• Repeat the same process for the destination configuration.

Step #4: Specify the Backup Folder Path

• On the <strong>“Destination” tab, click the “Folder” icon (under the “Backup folder path”).

• Select the secure destination folder >> click “Select Folder”.

• From the “File size (in GB)” dropdown menu, choose the preferred file size.

• Click “Validate” >> hit “Next” to proceed.

Step #5: Import Users and Upload the CSV File

• On the Users screen, hit the “Download Template” button.

• Select the “ImapBackupUserMappingSample.csv” file.

• Open it >> populate the “Source User” (email), Source Password (app password) >> set “MarkForExecution” to “TRUE” for each user.

• Click the “Import Users” >> browse & select the “ImapBackupUserMappingSample.csv” file >> click “Upload”.

• Hit the OK button to confirm the import.

Step #6: Select the Target Users and Validate

• On the “Users” tab, check the target users. To filter the list, click the “Show selected” toggle.

• Press the Validate button >> click the OK button.

Step #7: Start the Backup

• Once validated, click the“Start Button” tab. Click the “Start” button again to confirm the backup.

• Lastly, a “Backup Started successfully’ dialog box will pop up >> click OK to continue.

• To track the progress of your backup, return to the “Backup” tab. You will find queued user accounts under the “Pending” tab.

The native cloud backup solution is a server-side archiving system hosted completely within Rediff’s secure cloud infrastructure. It is a premium add -on exclusively offered to:

• Rediffmail for Work
• Rediffmail Pro account administrators,
• And Rediffmail enterprise email networks.

This solution is specifically designed for corporate compliance, legal auditing, and, most importantly, safeguarding organizational data against accidental or malicious actions.

How do IT admins manage native cloud backups?

As an IT admin, if you’re tasked to manage company networks (by backing up Rediffmail emails), follow the exact workflow given below. It will assist you in operating the continuous cloud backup system:

#1: Purchase and Enable the Add-On

As we mentioned above, the native cloud backup is a premium add-on; you have to ensure you have the right backup license. If not:

• Contact your Rediff Account Manager >> request to purchase specific backup licenses.
• Once it’s activated on the domain, the backup module will surface in the Admin Control Panel.

#2: Allocate Backup to Targeted Mailboxes

As an IT administrator, you have to understand that not every employee needs a continuous backup. Once you have chosen the targeted mailboxes:

• Go to Manage unassigned accounts (in the Admin Panel).
• Click Assign >> select the specific email addresses (required archiving). Rediffmail engine will automatically make a copy of those users’ folder hierarchies in a hidden cloud vault.

#3: Allow Continuous Mirroring

The Rediffmail system is an automated, continuous process unlike the scheduled manual backups. It clones every inbound and outbound webmail message the very moment it is processed. This is to protect email data against sudden hard drive crashes. Hence, zero manual scheduling is required.

#4 Restore Data from the Cloud

The native cloud backup sends missing emails directly back into the user’s primary mailbox. Resulting in making data retrieval from the cloud significantly easier while preserving the original folder structure. So, if an employee loses data, you can push that data back to the live inbox:

• Log into the native cloud backup panel.
• Go to Manage assigned accounts >> select the user.

#5: Compliance Records for Deleted Accounts

It is common practice for companies to delete the primary mailboxes of ex-employees for security purposes. However, some organizational circumstances arise from the need for those records. This Rediffmail feature allows you to easily retain compliance records for deleted accounts. Simply create a new primary account with the same email ID and push the restore command.

The Print-to-PDF method is typically used by Rediffmail professionals to secure a few highly important documents (such as flight tickets, legal notices, or payment receipts) straight from the Rediff webmail interface.

So, if you want to save Rediffmail emails as PDF, use the given steps:

• Open the web browser >> log into the Rediffmail account.
• Go to the target folder >> open it on the full screen.
• Do not click the “Download” button. It will likely save a raw HTML file
• Press Ctrl + P (Windows) or CMD + P (Mac). You can also right-click anywhere on the blank screen of the email body >> click Print (from the context menu).
• In the print preview window, select the Destination or Printer dropdown menu (at the top of the settings panel).
• Select Save as PDF (or Microsoft Print to PDF).
• To exclude the sidebar and ads, click on More Settings or Advanced (in the print dialog settings).
• Uncheck Header and footers to exclude URLs and timestamps from the margins.
• Uncheck Background graphics to remove unnecessary UI colors and save ink.
• Set the Scale to 90% to keep the email text within the page layout.
• Lastly, click the blue Save button >> choose a safe folder to download Rediffmail emails to the computer.

In this thorough guide, we have attempted to answer precisely “how to export Rediffmail emails locally?” or “how to backup Rediffmail mailboxes on local storage or an external hard drive?”

Along with the simple steps to transfer to Outlook and migrate Rediff webmail to Gmail. So, apply the simple steps shared in this detailed write-up and download your mailbox data to your local storage securely! And, for any further queries, get in touch with us at [email protected] and [email protected].

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Q.1 Can I download old Rediffmail emails to my laptop or hard drive?
Absolutely, yes! By connecting your Rediffmail account to desktop clients like Thunderbird, Apple Mail, or Outlook using IMAP settings. You can download multiple old Rediffmail emails locally or to an external hard drive.

Q.2 What are the IMAP and POP3 settings to add Rediffmail to Outlook?

IMAP Settings:

• Incoming Mail Server: imap.rediffmail.com (or imap.rediffmailpro.com for Pro users)
• Incoming Port: 993 (Encrypted connection: SSL/TLS)
• Outgoing Mail Server (SMTP): smtp.rediffmail.com (or smtp.rediffmailpro.com for Pro users)
• Outgoing Port: 465 or 587 (Encrypted connection: SSL/TLS or STARTTLS)
• Username: Your full Rediffmail email address
• Password: Your Rediffmail account password
• Authentication: Required for outgoing server (select “Use same settings as my incoming mail server”)

POP3 Settings:

• Incoming Mail Server: pop.rediffmail.com (or pop.rediffmailpro.com for Pro users)
• Incoming Port: 995 (Encrypted connection: SSL/TLS)
• Outgoing Mail Server (SMTP): smtp.rediffmail.com (or smtp.rediffmailpro.com for Pro users)
• Outgoing Port: 465 or 587 (Encrypted connection: SSL/TLS or STARTTLS)
• Username: Your full Rediffmail email address
• Password: Your Rediffmail account password
• Authentication: Required for outgoing server

Q.3 Do I need to subscribe to Rediffmail Pro just to migrate my emails?
No, you don’t need to subscribe to Rediffmail Pro just to migrate your emails, unless you want to migrate a massive mailbox. Because IMAP and POP access are generally disabled or restricted to the last 15 days. You cannot access automated migration tools. So, if you want to migrate large or multiple mailboxes, you need to upgrade to the Pro license.

Q.4 Will my attachments transfer when I export my Rediffmail inbox?
It depends on the standard archive format, like PST or MBOX, or the direct migration tool you use to export your Rediffmail inbox.

Q.5 Which is better, Rediffmail or Gmail?
Gmail is widely considered better than Rediffmail. Larger free storage (15 GB vs. 5GB), advanced spam filtering, modern interface, and smooth integration with the Google ecosystem are the key motivators for users to switch from Rediffmail to Gmail.

Q.6 How to archive emails in Rediffmail?
Use the Custom folders to archive emails in Rediffmail:

• Log into Rediffmail >> go to the mail menu.
• Click Add next to Folders. It will create an “Archive” folder.
• Select the email you want to archive.
• Click the Move to dropdown menu >> choose the newly created archive folder.

Also, if you’re a Rediff Pro user, you can automatically retain incoming and outgoing emails (for 1 to 7 years). To do so, go to Settings>> create a designated archival email (under Manage Archive Service) >> select the user mailboxes >> click Submit.