How to Export Zoho Mail to Gmail – An Updated 2026 Guide

If you are someone who is planning to export Zoho Mail to Gmail, then trust me you are not alone. I have seen many users making the same decision for better accessibility and integration with Google Workspace, mostly when comparing Zoho Mail vs Gmail.

In this guide, I am going to explain everything starting from why users consider exporting their data to Gmail, both manual and professional methods in simple and practical language so the migration gets done safely and securely.

Why Do Users Export Zoho Mail to Gmail?

Before we move forward to learn the method of exporting emails to Gmail. It is important to understand why users consider moving emails to Gmail. This is what I have observed:

• Works seamlessly with the Google ecosystem
• Storage space is good and there are options to expand it
• Sync easily on mobile devices
• Advanced tools for team collaboration
• Simple and user-friendly Gmail interface
• Managing emails is simpler and stress-free

There are users who want everything in one place. When Gmail is the primary platform then moving Zoho emails makes sense. Another common reason that I noticed is accessibility and users also like its functionality over Zoho, when they decide to migrate from Zoho to Google Workspace for better features.

Things to Check Before You Move Zoho Mail to Gmail

Whenever I help users export Zoho Mail to Gmail, I have a personal checklist to confirm that a few things are working or enabled. Those are:

• IMAP is enabled in Zoho Mail settings
• IMAP enabled in Gmail
• Login credentials are correct and working
• Check the storage limit
• Make sure that the internet connection is stable
• Backup all my emails (highly recommended)
• How to enable IMAP access for Zoho account

I always recommend that all users create a backup before initiating the process. Sometimes, because of sync interruptions and configuration emails can be missing. Having a backup secure emails.

Also ensure that your Gmail account has enough storage space. If your mailbox is large then it may take some more time than usual to sync properly.

Manual Method to Export Zoho Mail to Gmail Using IMAP

The most common method that I have seen is using Gmail’s “Check mail from other accounts” feature. Here are the steps to follow:

1. Log in to your Gmail account
2. Go to Settings < See all settings
3. Select the “Accounts and Import ” tab
4. Select “Add a mail account.”
5. Enter your Zoho email address
6. Click on “Import emails from my other account.”
7. Enter Zoho IMAP/POP credentials
8. Complete verification

Once you are done with the steps, Gmail will start syncing emails from Zoho. This is the simple way to move emails to Gmail. It comes up with limitations and here they are:

• Syncing can take more time
• Folder structure may not remain the same
• Large mailboxes might not be transferred successfully
• Risk of missing emails
• No option to move specific emails

If you have important emails to export than this is not the safest method to export your data.

Alternative Manual Method: Drag & Drop via Email Client

This is another method that I have tested to export Zoho Mail to Gmail but in this there is a requirement of email client like Outlook and Thunderbird. Here are the steps:

• First, set up Zoho account via IMAP
• Then do the same with the Gmail account
• Wait till both the accounts sync
• Drag emails from Zoho folders and drop them on Gmail folders

This method provides better control than the previous one. It depends highly on the internet stability. If the connection drops or disappears then the process gets stopped. For users who are trying to move large mailboxes this method is time-consuming. That’s the reason many professional users look for a reliable solution to export their emails. In similar cases like when a user searches for how to migrate Outlook to Zoho Mail when switching platforms.

Professional Solution to Export Zoho Mail to Gmail Safely

Based on my experience, I consider this method as the safest way to move Zoho Mail to Gmail. One professional and trustworthy solution that I recommend to everyone is the SysTools Zoho Backup Tool.

Here are the reasons:

• Migration gets done from Zoho to Gmail in a few steps locally
• Folder structure remains intact
• Preserve email metadata
• Large mailbox migration gets done swiftly
• Allows exporting of a specific email
• Advanced filters for date-based transfer
• Save Zoho Mail emails as PDF files

Using this tool makes the process smooth and safe. It minimizes the risk of human and sync errors. This is how it works:

• Run the solution, and enter your user email and password within its UI.

• Select Output file Formats, i.e., PST, EML, MSG, MBOX, and PDF

• Click on the Browse button to save the backup data in preferred location.

• Click on Start to begin the process

Common Issues During Migration

I have seen many users facing some common issues when they try to export Zoho Mail to Gmail. Here they are:

• Repeated login or password errors
• IMAP hasn’t been enabled in Zoho Mail
• Gmail security causes the sign-in error
• Gmail storage space is full
• Same emails appearing more than once

In order to avoid these issues it is important to check the settings before initiating the process. If Gmail blocks third-party apps, enabling access in security settings is the best decision.

Another tip that I suggest is before initiating full export test with a small migration. This makes sure that everything will be fine during the process.

Best Practices I Personally Follow

Here are some best practices that I personally follow to export Zoho Mail to Gmail.

• Backup important emails or folders before exporting
• Using a stable Wi-Fi connection
• Disable extensions or add-ons before initiating the process
• Checking Gmail storage space
• Monitoring migration logs

Following these good habits makes a big difference in the process of moving emails.

Author’s Verdict

Based on my experience, users consider moving their emails to Gmail because of its features and smooth integration with the Google ecosystem. The manual method can work with small mailboxes but using it for large mailboxes can be a risky decision.

If you have important emails for business or personal use. I strongly recommend going with the professional solution that we have discussed to export Zoho Mail to Gmail. By choosing the right approach you can minimize the risk of data loss.

FAQs

Q. Is it possible to export only specific emails to Gmail?

Yes, By using a professional tool it is possible as it offers such filters.

Q. Is there any limit to exporting Zoho Mail to Gmail?

No, there is no such limit but it depends on Gmail storage and internet speed

Q. Is there a problem why my Zoho mail not syncing with Gmail?

This can happen because of incorrect IMAP settings or security restrictions

Q. Does exporting result in deleting Zoho Mail from Zoho?

No, exporting means you are making a copy of emails and they cannot be deleted unless you remove them manually.

Q. Does the manual structure remain the same after migration?

Manual method doesn’t give this assurance but in a professional tool the structure remain same.