How to Extract Attachments from Exchange Mailbox Using an Extensive Solution
Attachments are one of the most crucial parts of a mailbox as they contain a lot of sensitive and crucial information for users. Moreover, these attachments are one of the major reasons for large-sized mailboxes. Thus, many IT administrators prefer extracting attachments from Exchange mailbox as they can be stored as a backup copy and also reduce the mailbox size (if you delete those emails from the mailbox).
The extraction process can be carried out by filtering email messages and extracting attachments one by one. However, it is not a feasible solution as extracting attachments from Exchange mailbox if you have hundreds of emails might take a lot of time. Thus, an automated solution is required in such cases.
In the following section of the write-up, we are discussing a seamless way to extract all attachments in one go without losing a single bit of data.
How to Extract Attachments from Exchange Mailbox Automatically
When it comes to a secure and quick solution that can help users extract Exchange mailbox attachments in one go, many experts prefer going with SysTools Exchange Mailbox Recovery Software. In this application, you only need to load the EDB file into the tool and choose HTML as your export option. Once you choose the export option, select a destination path for saving your attachments and all your emails will be exported in HTML format in a folder and a different folder will be created where you will get all the attachments.
If your Exchange EDB file is corrupted, then you can use the two scanning modes i.e. Quick and Advance scan mode which resolves database corruption Exchange 2010, 2013, and 2016, and repair Exchange mailbox with no data loss. For minimal corruption, select the Quick scan and to recover & repair EDB file which is severely damaged or corrupted click on advance scan mode. This option also recover recovers hard deleted EDB mailbox and data items from offline Exchange database files.
Users can select advance scanning mode and recover deleted mailbox after retention period. After successful recovery, the user can export recovered mailboxes to Live Exchange Server, O365, and various file formats. After that, the software automatically creates an export report in CSV file format which stores the success and fail count of exported Exchange mailbox data.
Working Steps to Extract Attachments from Exchange Mailbox
Step 1. First, download the solution to your machine.
Step 2. Launch and run the software to start attachments extracting process.
Step 3. Click on Add file button for adding Exchange Database (.edb) file to the software panel.
Step 4. You will see 2 options: Select File and Search File. Choose whatever you want. We have opted to select the File option.
Step 5. Browse Exchange Database EDB file and click on Open button.
Step 6. You can see all the mailboxes of EDB in the software Screen.
Step 7. Click on Export button.
Step 8. After hitting on Export, a new window will appear. Check Folder List (at left side) and Select HTML option (at right side).
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Step 9. Click on Advance Settings and apply HTML Settings. There are 3 options available:
Naming Convention: This option allow you to sort your emails according to various conventions. (See in Screenshot)
Date Filter option: If you want to extract attachments from Exchange mailbox for a specific time duration, then this option will help you. (See in Screenshot)
Categories: In this option, there are many categories such as Mails, Contacts, Calendars, etc. But we have to select only Mails for exporting attachments from Exchange server mailbox.
Click Save and a pop-up message appear “Settings Saved Successfully”.
Step 10: Browse Destination location and click on Export button to start attachments extracting process of Exchange mailbox.
Step 11: After completion of the above process, the software will save all Exchange mailbox attachments in the folder at the desired location.
Step 12: Now, finally we have got all the attachments in individual folders. Please, open the folders and get the attachment files like documents, excel sheets, PDF files, photos, etc. See the below screenshots of extracted files.
For more info, visit here: https://www.systoolsgroup.com/exchange-recovery/how-it-works.html
Conclusion
In the above article, we have described how to extract attachments from Exchange mailbox using an EDB file. We have used the SysTools solution as an Exchange attachment extractor for saving attachments from Exchange server mailbox emails quickly without any data loss or failure.
