How to Merge 2 Microsoft Teams Accounts – Easy Steps + Best Solution

Written By Tej Pratap Shukla

Approved By Anuraag Singh

Modified On November 28th, 2025

Reading Time 7 Minutes Reading

If you’re trying to merge teams in Microsoft Teams, you’ve probably already known one thing: Microsoft does not currently offer a direct “merge accounts” feature. This is one of the most common confusions users face. That’s why I’m here to provide step-by-step instructions on how to merge 2 Microsoft Teams accounts via practical solutions.

So in this guide, I’ll walk you through:

Can You Merge Teams in Microsoft Teams?

How to Merge two Microsoft Teams Accounts?

Method 1. Manual method

Method 2. Consolidate OneDrive & SharePoint Files Between Accounts

Method 3. Cutting-edge Solution

Method 4. Use Guest Access Instead of Merging

What Cannot Be Merged in Microsoft Teams?

Best Practices When Merging Teams Accounts

Author’s Verdict & FAQs

By the end, you’ll know the exact steps on how to merge two Teams accounts effectively and quickly.

Can You Merge Teams in Microsoft Teams?

First, let me clarify this: There is no button or option in Microsoft Teams to merge two accounts.

However, when users say “merge,” most of them want to do one or more of the following:

Access everything from one Teams account in another
Move Teams chats, meetings, files, and channel data
Merge two Office 365 tenants
Stop switching between accounts

The good news is, you can migrate Teams data, such as:

Teams & channels
Chats both channel & private chats
Files, i.e. Teams/SharePoint/OneDrive
Meetings & calendars
Permissions
Teams settings

However, now you clearly understand that it is not possible to consolidate two accounts via Microsoft’s native solution. But there are other practical solutions for the same, which I’ll share next.

How to Merge 2 Microsoft Teams Accounts?

Whenever someone asks me to combine Microsoft Teams accounts, I’ll explain these 4 methods that I personally use for the same, i.e.

#Method 1. Merge Teams in Microsoft Teams Manually

If you only want to merge Teams files, use this simple and quick method:

Sign in to the source Teams account (Account A).
Go to Teams > Files and open the folder to move.
Click Download to save the files to the computer.
Sign out and log in to the destination Teams account (Account B).
Go to Teams > Files and open the correct Team/Channel.
Click Upload and select the downloaded files of Account A.
Repeat for all channels or locations where to be.

This works well for users who only want to consolidate documents, not chats or meetings. Additionally, this could be time-consuming because of its repetitive steps. So, if you’re wondering how to merge 2 Microsoft Teams accounts via a more reliable and complete Teams data merger technique, then move next.

#Method 2. Consolidate OneDrive & SharePoint Files Between Accounts

Microsoft Teams stores files in SharePoint, so if you’re performing a SharePoint Online tenant to tenant migration, then you’re also moving your Teams data. Here are the steps to do so:

Sign in to the source account (Account A) at office.com and open OneDrive.
Select the folders to move and click Share.
Enter the destination account email (Account B) and give Can Edit permission.
Log in to Account B and open OneDrive.
Go to Shared > Shared with you and open each shared folder.
Click Add shortcut to My files for each shared folder.
Copy the files from these shortcut folders into a normal folder inside OneDrive of Account B.
For SharePoint libraries:
- Open the library in Account A.
- Share with Account B.
- Log in to Account B > open from Shared.
- Click Add shortcut > copy files into Account B’s OneDrive/SharePoint.
Verify all files are copied into Account B.

#Method 3. How to Merge 2 Microsoft Teams Accounts Professionally

If you need to merge teams in Microsoft Teams, along with chats, channels, permissions, metadata, and other content simultaneously, then all the manual methods fail. So, in that situation, we have to opt for an automated solution that can easily migrate Teams from one tenant to another.

For the same, I suggest you opt for SysTools Microsoft Teams Migration Tool, as it performs a complete, automated migration of everything inside MS Teams.

Download Now Purchase Now

I’ve tested several automated tools, and it consistently stands out because it:

Migrates the complete Teams workspace, including:
- Teams & Channels
- Channel conversations
- Private 1:1 chats
- Shared files and attachments
- Members, owners & permissions
- Group settings
Preserves all metadata and structure, such as:
- Created timestamps
- File authorship
- Team/Channel hierarchy
- Message formatting
- Permissions
Zero risk of missing messages or files, while ensuring minimal downtime.
Perfect for all migration scenarios like “migrate Teams chat from one user to another.”

How to Merge 2 Microsoft Teams Accounts – 5 Quick Steps

You can try the specified solution for free to merge Teams accounts into one. After downloading it, open it, and follow the step-by-step instructions to proceed with the task:

Step 1. Select Microsoft 365 as both source and target platform.
Step 2. Now scroll down and select Teams. You’ll see Teams Creation, Channel creation, channel message & files are automatically selected. Additionally, you can also select the group workload as per their needs.
Step 3. Enter the admin credentials, i.e. Admin email ID & Application ID for both source and target platforms.
Step 4. Now, map the users via Fetch Users, Import Users, or Download Template.
Step 5. To initiate the merge procedure, hit the Start Migration button.

That’s all, within the five quick steps, your two Teams accounts are combined effortlessly.

#Method 4. Use Guest Access Instead of Merging

Sometimes, users don’t actually need to fully merge the accounts or don’t want to learn how to merge 2 Microsoft Teams accounts. Instead, they just want access to one account’s team from another account.

Here’s what you can do in such cases:

Sign in to the destination Teams account (Account B).
Open Teams Admin Center and ensure Guest access is enabled.
In Account B, open the Team to bring the user from Account A.
Click More options (…) > Add member.
Enter the email address of Account A and add them as a Guest.
Sign in to Account A and open Microsoft Teams.
Switch the organisation using the Org switcher to access Account B’s Team.

Now, you can access files, channels, and conversations shared in Account B without merging accounts.

What Cannot be Merged in Microsoft Teams?

The manual solutions cannot directly merge:

Personal Teams accounts, e.g., Outlook.com with work accounts
Two Microsoft personal accounts
Chat messages
Call history
Voicemail
Private chat threads

Private 1:1 chats can only be migrated using professional migration software.

Follow These Best Practices When Merging Teams Accounts

After handling several Teams migrations, here are my personal best practices:

Always clean up unused teams first to reduce process time and errors.
Map users in advance to prevent access issues after consolidation.
Communicate with users early.
Migrate in batches to reduce the errors.
Validate everything post-migration, i.e.
- Channel permissions
- File access
- Meeting links
- Team owners

Author’s Verdict

Now, let’ have a quick recap of what we have discussed about how to merge 2 Microsoft Teams accounts, i.e.

If you’re merging entire organisations:
Use a professional merger tool
If you only need files:
Transfer files manually or through OneDrive
For only cross-access:
Use the Guest Access option

While Microsoft does not offer a direct “merge accounts” button, I’ve successfully consolidated Teams environments using the methods above many times. So, you can opt for any and start merging of two Microsoft Teams accounts today.