SysTools
Email Backup Wizard

It is an all-in-one solution to securely back up and export emails from multiple platforms, such as Office 365, Gmail, Outlook, Yahoo, and IMAP accounts. Additionally, this robust utility allows users to save emails in various formats, including PST, MBOX, EML, MSG, & PDF, ensuring complete data integrity. Get SysTools Email Backup Wizard today to securely back up your emails without any hassle.

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Mail Backup Software

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Email Backup Wizard – Supports 80+ Platforms

A robust solution to securely back up and export emails across multiple email services with ease

  • Back up emails into formats like PST, MBOX, EML, MSG, and PDF
  • Perform multi-account backups from the same or different IMAP servers simultaneously
  • Use the date filter to back up emails from a specific time range
  • Combine all downloaded emails into a single Outlook PST file
  • Maintain the original folder structure during the entire backup process
  • Export only newly received emails using the delta backup feature
  • Apply custom naming formats such as Subject+Date or From+Subject+Date
  • Split large PST files into smaller parts to manage storage efficiently
  • Retry any failed items to ensure a complete and error-free download
  • Save setup time with automatic detection of IMAP server names and port numbers
  • Generate a single consolidated CSV report for all backed-up accounts
  • Fully compatible with all current and earlier versions of Windows OS

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Mail Backup Software

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Mac Email Backup Wizard – One-Click Export

A powerful Mac utility to safely archive and export emails in your preferred formats

  • Export emails to numerous formats, including PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, and MHT
  • Perform simultaneous backups for multiple accounts across the same or different IMAP servers
  • View the backup history of previously saved emails directly within the tool
  • Export emails based on specific date ranges using the date-filter feature
  • Optionally delete emails from the server after a successful backup
  • Merge all downloaded emails into a single Outlook PST file
  • Maintain the original folder structure during the export process
  • Use incremental backup to save only newly received emails
  • Apply customizable naming conventions such as Subject+Date or From+Subject+Date
  • PDF export options include Attachment on Pin, Append Attachment, and Save Attachment
  • Split large PST files into manageable sizes by MB or GB
  • Print emails directly using the dedicated print feature
  • Use a delta backup to capture only new items or run a full backup when required
  • Retry failed items to ensure a complete backup without omissions
  • Skip backup for selected IMAP accounts using a skip-backup tag
  • Automatically detect and fill IMAP server names and port numbers to save time
  • Generate a consolidated CSV report of all backed-up accounts
  • Fully compatible with all current and previous versions of macOS

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Free Live Demo - SysTools Mac Email Backup Wizard Fully Secured Download Version

Awards Received by SysTools Webmail Backup Tool

#1 Solution for Users to Export Email Messages Securely from Various Platforms

Beneficiary Features of SysTools Email Backup Wizard

Most Recommended Solution to Backup Crucial Emails to System Storage Easily

Backup Web-Based Mailboxes

Backup Web-Based Mailboxes

Using Webmail Backup Tool, it becomes easier to IMAP Backup, and export data from single as well as multiple mailboxes from web-based email services. Add the email account to the software and back up data from the account to a local storage device.

Export in Several File Formats

Export in Several File Formats

During the backup procedure, there are several email formats that can be chosen as the export type. These formats include:

  • Windows: PST, MBOX, EML, MSG, & PDF
  • Mac: PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, & MHT

The data after being exported can be accessed in the compatible email client.

Multiple Filters

Multiple Filtering Options

There are various email filters offered by the Email Backup wizard . The filters can be used to export specific data files from a user’s mailbox. Date-filter allows to choose dates from and to for setting a time zone to download emails from the given period. Category filter allows to choose items which the files are to be saved from.

Preserves Folder Hierarchy

Preserve Folder Structure

While creating a backup, the Webmail Backup Tool ensures that the structure of the folder is not modified and displays the same hierarchy as before backup. There are no alterations made to the data as well and the integrity is kept intact. All the metadata and properties of the emails are also maintained in a proper way.

email backup wizard

Option to Delete Data after Download

With the help of the Email Backup Wizard, the data can be removed from the mailbox after exporting it to local system. The Delete after Download feature should be marked during the procedure and the tool will remove all the exported emails from the mailbox post-backup.

Incremental Backup

Option for Incremental Backup

After completing the first backup, it is possible to go through the mailbox and scan it again to find any newly arrived data. If found, the Incremental Backup feature will export only those files received after the first process to desired location. This eliminates the risk of duplicity.

Different Naming Patterns

Different Naming Patterns

To save the emails from user’s mailbox(s), the Email Backup Wizard provides various naming convention patterns to rename the emails and save locally. The following are including in these patterns; Subject, Subject + Date, From + Subject + Date, etc.

Compatibility with Windows & Mac OS

Compatibility with Windows & Mac OS

The Webmail backup tool is engineered for both Windows & Mac OS machines and can be used on all prior versions:

  • Mac: macOS 10.8 and later (including macOS 11 Big Sur and above)
  • Windows: Windows Server 2012/2016, Windows 10 (64-bit), and Windows 11 (64-bit)

Software Specifications for SysTools Email Backup Wizard

Download Application for Free to Backup Emails on Mac OS

best software

(Windows OS)

Name: SysTools Email Backup Wizard
Version: 7.5.0
Size 161 MB
Release Date: Aug, 2025
MD5: ba14369e315998f8733cd136324a491b
Delivery: Free via Email
Free Version: Download Now

(Mac OS)

SysTools Mac Email Backup Wizard
8.0
96.6 MB
Jan, 2025
b2a4b1cdf1ca6bd9e9058e31c5ed6c23
Free via Email
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Trial Limitations:

(Windows)

Demo version will process 100 items of email from first 5 folders of selected user account.

(Mac)

Demo version will process 100 items of email from first 5 folders of selected user account.


Hard Disk Space:

(Windows)

Around 500 MB for installation and Tool requires at least 20 GB of free space to store data.

(Mac)

Disk Space For installation around 1 GB free space required and Tool requires at least 5 GB of free space to store.

RAM:

8 GB RAM

8 GB is recommended

Processor:


Minimum 8 core Processor

Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)

Platforms:

(Windows)

Windows Server 2012
Windows Server 2016
Windows 10 64 bit
Windows 11 64 bit

(Mac)

  • MacOS X 11.0 (Big Sur)
  • MacOS X 12.0 (Monterey)
  • MacOS X 13.0 (Ventura)
  • MacOS X 14 (Sonoma)
  • MacOS X 15.0 (Sequoia) and above versions.

Application Pre-Requisites:

(Windows)

  • Microsoft .NET framework v4.8.0 should be installed.
  • Microsoft VC++ Redistributable should be installed.

(Mac)

Product Guide:

(Windows)

Software Guide

Installation

Uninstallation

EULA

(Mac)

Software Guide

Installation

Uninstallation

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SysTools Webmail Backup Tool – Features Comparison

Solution to Backup Emails in a Secure Way – Demo & Licensed Version

Features DEMO Version FULL Version
Backup All Email Messages
Various Export Options to Save Data
Apply Date Filter on Emails
Delete Data After Download
Incremental Backup
Supports Various Email Clients
Compatible with Multiple Mac OS
Backup Unlimited Emails 100 Emails
Cost Free $5 per User

Email Backup Wizard – FAQs

Common Queries When Users Ask While They Backup Important Emails

Backup Options


By following these simple steps:

  • Step 1: Run the Email Backup wizard and Login to Account
  • Step 2: Choose the Desired File Format and Apply Filters
  • Step 3: Navigate to the Destination Location
  • Step 4: Hit Start Backup to Begin Webmail Backup Process

Indeed. The software offers an Incremental Backup feature that allows users to backup only the newly received data and avoid any duplicate items from being downloaded.

The folder hierarchy is maintained and the data integrity is kept intact even after exporting data in bulk.

The Webmail Backup Tool is compatible with all the prior and latest versions of Mac OS i.e. Mac OS 10.8 to Mac OS 11 and above.

Yes, with the help of Naming Convention feature, the data can be saved according to certain naming patterns like Subject, Subject + Date, etc.
SysTools Email Backup Wizard – Users Reviews
Know Why Users Prefer this Tool to Backup Emails on Windows & Mac OS
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