Learn About Google Workspace Sync for Microsoft Outlook
Google Workspace Sync for Microsoft Outlook is a free-to-use application made available to every G Suite business/enterprise subscriber.
Using this application admin can easily set up Google Workspace user accounts on the Outlook Desktop client. Plus, users can also set up the app on their own.
The reason for GWSMO’s existence is that Google never made its desktop client, and many of its users are already familiar with Outlook, so instead of developing a competitor, Google made the smart choice to just make it easier to set up the account on an existing service.
With GWSMO, every Gmail email, contact, and calendar becomes accessible inside the Microsoft Outlook Desktop email client.
If you are trying to use GWSMO to switch from Google to M365, stop. There are way better ways to migrate Google Workspace to Outlook that do not involve so many unnecessary steps. Let us start by understanding a bit more about this service.
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Overview of Google Workspace Sync for Microsoft Outlook
GWSMO or Google Workspace Sync for Microsoft Outlook (formerly known as G Suite Sync for Microsoft Outlook) is a desktop-based free utility and can be downloaded from its official site. This software solution lets you synchronize the data items of G Suite, such as Mail, Calendars, and Contacts, with MS Outlook. Besides this, it allows you to export data from MS Outlook 2021 / 2019 / 2016 / 2013 / 2010 / 2007 / 2003 to your Google Workspace account.
With its help, all the email messages, contact info, calendar, events, tasks, and notes are saved in the G Suite as well as in the Outlook account. Hence, all the important data present in both email clients makes it possible to work with both accounts simultaneously.
Apart from this, if the user wants to use G Suite Gmail and quit using Outlook, but requires its data in G Suite, then go with Outlook to G Suite Migration Tool. It is the perfect software solution that let users import PST into Gmail business account in a matter of minutes.
Pre-Requisites for Using Google Workspace Sync for Microsoft Outlook
GWSMO won’t work for free/personal level licenses. This feature is only for business/enterprise clients.
Windows Operating System:-
- Windows 11 (64-bit)*
- Windows 10 (32 & 64 bit)
- Windows 8 /8.1 (32 & 64 bit)
- Windows 7 (32 & 64 bit)
- Windows Vista SP1 (32 & 64 bit)
*Note: Users report that outdated GWSMO versions could be blocked in the Windows 11 24H2 update or may prevent the update from happening. Check the official GWSMO release notes to learn more.
Microsoft Outlook Application:-
- Microsoft Outlook 2021 (32 & 64 bit)
- Microsoft Outlook 2019 (32 & 64 bit)
- Microsoft Outlook 2016 (32 & 64 bit)
- Microsoft Outlook 2013 (32 & 64 bit)
- Microsoft Outlook 2010 (32 & 64 bit)
- Microsoft Outlook 2007 SP2
- Microsoft Outlook 2007 SP1 with hotfix
- Microsoft Outlook 2003 SP3
G Suite Plan:-
- G Suite
- G Suite for Education
- G Suite for Government
Note:- There is no G Suite Sync for Microsoft Outlook Mac Download. This utility is available for Windows only.
Once you have fulfilled the prerequisites, execute the instructions below to download GWSMO.
How to Install G Suite Sync for Microsoft Outlook on PC?
As this utility is free, you can easily set it up in an offline environment. All you need to fulfill the prerequisites required to configure GWSMO in order to perform Outlook to G Suite Sync.
Step 1: Initially, you need to click on the download link: ‘https://tools.google.com/dlpage/gssmo’ to redirect to its official page.
Step 2: From the following page, click on Download GWSMO. It will start downloading the installer.
Step 3: Once the GWSMO exe gets downloaded, click and run it on your computer system.
Step 4: On the next screen, click on Yes. It will continue the software setup process.
Step 5: A real-time download bar appears on the screen that shows how much time is remaining to download the GWSMO application.
Step 6: Acknowledgment message – Installation Complete pops-up once the download procedure gets over.
Once the application gets installed in the system, let us understand how to use it.
G Suite Legacy Free Edition Discontinued – Get Alternative
How to Set up GWSMO?
You cannot directly use the GWSMO and synchronize the data. To use the tool, you need to perform some steps and afterward, it becomes easier for you to use the utility.
Plan Before Syncing
Before using the GWSMO utility, you need to log in to the Google Admin console and needs to execute the following instructions as described below:
Step 1:- The Calendar, Drive and Docs, and Gmail must have the Service Status ON for everyone. For this, sign in to the Google Admin console and go to Apps >> G Suite.
Step 2:- It is mandatory to check the box of Enable G Suite Sync for Microsoft Outlook.
Step 3:- Under Sharing settings, select the radio button corresponding to Enable contact sharing option. Then, click on Save.
Step 4:- Go to Apps >> G Suite >> Settings for Drive and Docs >> Features and Applications. Under the Drive & Docs settings section, enable the option Allow users to access Google drive with the Drive SDK API.
Guide to Use Google Workspace Sync for Microsoft Outlook on Windows
Step 1: Open the utility and enter the Google Workspace account details. Then, click on Continue.
Step 2:- It will redirect to the browser where you need to click on Next.
Step 3:- Afterward, enter the password. Then, click on Next to proceed with the job.
Step 4:- In the subsequent screen, click on Allow button.
Step 5:- Under the Create a Google Workspace Profile in Microsoft Outlook window, do not check the Import data from an existing profile option. Then, click on Create Profile.
Step 6: On the setup confirmation page, click Start Microsoft Outlook.
Step 7: Afterward, the tool synchronizes all of your contacts, calendars, and emails with Google account.
At last, click on Close.
Bottom Line
G Suite Sync for Microsoft Outlook is the best utility that provides a great way to work with Outlook along with the Google Workspace Gmail account. Therefore, in this article, we have discussed everything about the GWSMO utility and how to download and use it. In case if you only want to import Outlook data into Gmail, go with the SysTools software. So, use the utility and enjoy working.
Frequently Asked Questions
To do this, convert the data of the Exchange account into PST format and import its data via this utility.
No, the Google Workspace Sync for Microsoft Outlook is not available on macOS. Outlook for Mac has no support for Messaging Application Programming Interface, which is mandatory for the working of GWSMO.
Yes, G Suite Sync is unable to use Public folders or Rich Text Format (RTF).
Officially, neither Google nor Microsoft has announced an expiry date for GSWMO. However, there has been an observable decline in the level of active maintenance that this software receives, which has resulted in multiple compatibility issues.
