How to Export Google Workspace to Outlook?

There are different scenarios where users may want to export Google Workspace to Outlook 2021, 2019, 2016, 2013, and other lower versions. It can either be working with the same Google ID but on the interface of Outlook or transfer Google Workspace to Outlook file format to store it as a backup to avoid losing data because of accidental deletion or hacking.

So, if you are looking for ways to migrate Google Workspace emails to Outlook, then you are on the correct page. In this article, we have explained a manual and an expert-recommended tool to make your process a success.

• How to Export Google Workspace to Outlook?
• Manually Transfer Google Workspace Emails to Outlook
• Professionally Export Google Workspace to Outlook
• Follow these steps to use the suggested expert tool:
• Conclusion

How to Export Google Workspace to Outlook?

There are two options to successfully migrate Google Workspace account emails to Outlook. You can choose between a manual method with some limitations and a professional method with different settings and features. Let’s start with a manual solution.

Manually Transfer Google Workspace Emails to Outlook

Before you move forward with the manual method to export Google Workspace to Outlook, it is important to confirm a few settings in the Google Admin console.

In the Google Admin Console:

• Go to Apps and click the Google Workspace option.
  • Make sure that the Service Status of Calendar, Directory, Drive and Docs, and Gmail is set to ON.
  • Next, select the Enable API access option on the Google Admin Security page.

Only if these settings are enabled, can you configure your account in Outlook to easily export Google Workspace mailboxes to Outlook.

The manual method will be completed in two steps:

1. Enable POP/IMAP Access
2. Configure with Outlook

Step 1: Enable POP & IMAP in Google Account

1. Navigate to the Gmail inbox in your Google Workspace account, which must be configured to export Google Workspace to Outlook.
2. Click the Settings icon, which is near your profile image in the upper right corner. Then, select See all settings.
3. Choose the Forwarding and POP/IMAP option. Then, select Enable IMAP from the drop-down menu. Finally, click the Save Changes button to transfer Google Workspace mailboxes to Outlook. Leave all the other settings in their default way.

The process of configuring Gmail with IMAP is completed. The next step is to configure Outlook to receive emails.

Step 2: Add Google Workspace to Outlook

1. When you launch Outlook 2021, 2019, 2016, or 2013 for the first time, Add Account Setup will appear. You may also manually add Google Workspace emails to Outlook.
2. Select manual setup mode and press the Next button to export Google Workspace to Outlook. In the following step, pick the IMAP option.
3. Now, provide all the necessary information, such as your name and email address. Enter your login username and password. Change the account type to IMAP under server configuration.
4. Enter imap.gmail.com in the Incoming Mail Server settings and smtp.gmail.com in the Outgoing Mail Server settings.
5. Go to the Outgoing Server tab by clicking the More Settings button. Check the box and choose to Use the same parameters as my incoming mail server.
6. Now, navigate to the Advanced page and enter the following information exactly:

• The incoming server (IMAP) 993 (Port)
• Outgoing Server Encryption Type: SSL Incoming Encryption Type: SSL (SMTP) 587 (Port)
• Outgoing TLS Server encryption type 5-minute time out (Recommended)

Finally, save the changes before proceeding to the next step. Outlook will check your server settings and notify you if anything goes wrong. However, if the procedure was finished correctly, it will download G Suite emails, indicating that it was successful.

Professionally Export Google Workspace Mailboxes to Outlook

If you use the manual method to transfer Google Workspace to Outlook, then you face two problems:

1. Using the manual method, your data from Google Workspace gets synced with Outlook. However, if you want to migrate your data from Google Workspace emails to Outlook 2021, 2019, 2016, 2013, or lower versions, the only option is to use a professional migration tool.
2. When you export Google Workspace to Outlook manually, you need to configure all the accounts individually. On the contrary, through the tool, the admin will migrate all the Google workspace data to Outlook from all/selective users’ accounts at once.

Using the Google Workspace Backup Tool you can convert the data to other file formats like EML, MSG, MBOX, etc. It backs up all your business data-emails, contacts, calendars, etc. It even has a concurrent backup option to save all the files simultaneously.

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Follow these steps to use the suggested expert tool:

Step-1: Click the G Suite button on the software screen and select the workload you wish to export Google Workspace to Outlook.

Step-2: Enter the credentials of the admin. The rest information can be received when you have completed the prerequisites.

Step-3: Choose the location where you want to save your converted files and transfer Google Workspace to Outlook.

Step-4: Depending on your preferences, you can either migrate a single Google Workspace account or multiple accounts to Outlook. For this, choose the method to fetch the user accounts for conversion.

Step-5: After the users are validated, click the Start Backup >> Start button to initiate the process.

Transfer Resultant Google Workspace Files to Outlook

After you are done with the above process, you will have a data file (.pst). To access it, you need to export Google Workspace to Outlook Outlook 2021, 2019, 2016, 2013, and other versions.

• First, open MS Outlook
• Click File, Open & Export, and then click on the Import/Export option.
• Proceed to Import data from a file > Outlook data file and finish the process.

Finally, your Google Workspace data is migrated to Outlook.

Conclusion

Here, we have explained two ways  to export Google Workspace to Outlook 2021, 2019, 2016, 2013, 2010, or lower versions. Outlook is a desktop-based email client, and the process of exporting data can be tricky. Thus, we have explained different ways to transfer Google Workspace account’s emails to Outlook in a simple manner. Both manual and automated ways to export data have been discussed in detail. Choose the one as per your preference.