Resolve: “Gmail is Running Out of Space” Issue – Expert Guide 2024

“You’re running low on storage space. Try freeing up space or purchase additional storage.” Almost every Gmail user dreads getting this message on top of their Gmail interface. Thus, if your Gmail also running out of space? Worry not! This article discusses the top ways to fix and resolve the issue.

Gmail is a robust and widely used web-based email service provided by Google. However, some people use their Gmail account for business work. So, they exchange lots of data over Gmail, which consumes a large amount of space. But, the Gmail account has a predefined limit i.e., 15 GB. Thus, whenever the Gmail accommodation space limit is about to be reached, it displays a Gmail storage warning message on the screen saying “Gmail is Running Out of Space”.

Therefore, a user needs to delete some of the data to get more space to avoid the Google out of storage email warning. Otherwise, he or she is not able to store new data. But sometimes users do not want to delete the data stored in Gmail.

Now, the question is how to fix this space issue and how to deal with Google email out of storage. Keeping this issue in mind, different methods to manage Gmail mailbox data are discussed in this blog.

Why Is My Gmail Out Of Storage?

There are numerous reasons you might be facing storage issues in Gmail. In this segment, we have comvered the most common ones.

• Gmail is an email client, i.e., it stores and manages emails. These emails are what become one of the primary reasons why users face the storage issues in the their Gmail mailbox. Emails, especially large ones, occupy maximum space in the mailbox causing it to overfill and run out of space.
• Users get 15 GB of storage space with their standard Gmail account. The storage space is shared amongst two other Google applications. Therefore, the more older your account is, the more older emails it has which quickly tends to fill up the storage space.
• As mentioned in the previous point, Gmail has shared storage space. Therefore, if Google Photos and Google Drive will hold a plethora of images, videos and attachments (Doc, PDF, and other files), it will directly affect your Gmail storage.

These reasons are commonly behind the “Gmail s running out of space” issue. Thus, let’s move on and see how to resolve the problem. But first, let us first the consequences of Gmail mailbox overflowing.

What Happens When Gmail Runs Out of Space?

If Gmail is running out of space, then it is clear that new data will not be stored on it anymore, Prior to this the account storage is full message will be displayed as a warning. Apart from this, there are some other problems also, which are most likely to be faced by Gmail account users. For example, syncing and uploading new files is not possible.

In addition to this, it stops the syncing process between Google Drive folders and My Drive. Thus, to overcome all such problems, it’s better to download Gmail emails to computer. After that, delete it from Gmail account. This way, it is easy to overcome Gmail is out of space issue.

Manual Approach to Manage Gmail Space

In order to make some room in a Gmail account, a user can export Gmail emails containing attachments and then delete them from a mailbox. In this way, a user can easily get a large amount of space without wasting much time and eliminate the google email out of storage issue. Now, to do this task in a convenient way, both manual and professional solutions are discussed below:

One thing that a user can try to save time is to download only emails containing attachments and after that delete them from Gmail mailbox. For the same, follow the steps mentioned below:

Group All Emails with Attachments Together

• Step 1.) First of all, login to Gmail account using valid credentials to fix Google email out of storage issue.
• Step 2.) After that, go to the Search bar and click on the drop-down arrow.
  
• Step 3.) Then, check Has Attachment option and click on the Search button.
  
• Step 4.) All emails containing attachments will be listed. Now, Select All of them.
  
• Step 5.) Now, click on the Labels icon >> Create new label option.
  
• Step 6.) After that, give a unique name to this new label and click on the Create button.
  

A new label is created containing all required emails. Now, it’s time to archive all of them using Google Takeout.

Archive Emails via Google Takeout

• Step 1.) First of all, sign in to Google Takeout via your Gmail account credentials
• Step 2.) After that, click on the Create Archive option
  
• Step 3.) In the Select data to include dialog box, enable the Mail option
• Step 4.) Then, click on the drop-down arrow in the Mail option and choose the Select Label option
  
• Step 5.) After that, all Labels present in your Gmail account will appear. Now, check only that Label (Attachment) that you have created in Step 1.
  
• Step 6.) Now, click on the Next button to customize the archive format.
• Step 7.) Here, choose ZIP file as archive file format.
  
• Step 8.) In the Archive size (max) section, choose a 2 GB size limit.
• Step 9.) Now, choose Send download link via email as the Delivery Method.
  
• Step 10.) After that, click on the Create Archive button to start the archive process
  
• Step 11.) As the process is completed successfully, go to Gmail and check the mailbox for the download link
• Step 12.) Open the email by Google Takeout and click on the Download Archive button
• Step 13.) From here, you will be redirected to Google Takeout. Now, you can download the archived label in ZIP format and save it on the local machine.

Delete Emails from Gmail

After downloading all emails with attachments on the local machine, a user can easily delete it from Gmail. Now, to do the same, follow the steps below:

• Step 1.) Sign in to Gmail account and go to the Search bar
• Step 2.) After that, click on the Has Attachment checkbox and click on the Search button
• Step 3.) Then, all emails containing attachments will be listed in front of you
• Step 4.) Simply, select all of them and choose the Delete option.
  

And, all those emails get deleted successfully. In this way, you can easily fix Gmail running out of space issue.

What To Do When Gmail is Out of Storage? Choose this Expert Solution

The manual solution discussed above is very lengthy and time-consuming. Moreover, it is not a direct solution and requires lots of modification. Thus, to have an easy, quick, and direct solution by SysTools Gmail Email Backup Tool, which is one of the popular solutions to overcome the “Gmail is running out of space” problem. It provides users an option to save only selective labels from Gmail also.

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Moreover, it also provides a Delete After Download option, which will help in removing emails from the Gmail server. This way a user doesn’t require to manually delete the downloaded emails from Gmail.

Steps to Resolve Gmail Account Running Out of Space Problem

• Step 1.) Download and open the utility, then type the login details.
  
• Step 2.)  Then select “Format” and the “Category” that you want to backup and delete to resolve the Google email out of storage.
  
• Step 3.) After that, select the path to save the exported backup file by using the Browse button.
  
• Step 4.) To create the space in your Gmail account use the “Delete after Download“.
  
• Step 5.) Now hit the Start button to create space and resolve Gmail is running out of space.
  

Related Post: How to Delete Gmail Account Emails in Bulk?

Conclusion

“Gmail is running out of space” is one of the most common faced by Gmail users. It needs to be fixed as soon as possible because a user will not be able to store more data in Gmail. Therefore, in this blog, we discussed what to do when Gmail is out storage, and that too, without any loss of data. We discussed both manual as well as professionally0suggested solutions to resolve the issue.

FAQ

Q1. What are the best ways to solve the Gmail is running out of space problem?

You can directly access your Gmail Account and remove the unwanted emails or you can use the Offline Backup utility to get the backup and use them in future.

Q2. Does the tool have any limitation on backing up Gmail emails from multiple accounts

No, the tool has no such limitations, you can take backups from multiple Gmail accounts to make space.

Q3. Can I use the Mac system to use this tool to resolve the Gmail account running out of space issue?

Yes, the tool is available for users who are using the Mac system to make free space in the Google account.