Are you searching about how to export emails from Gmail to PST on Local Drive / PC / Computer / Laptop of your personal system? If Yes, then rejoice Gmail users, we are here to provide a solution to archive Gmail emails to Hard Drive easily.
There is a huge population that uses Gmail for several reasons- it’s free, fast, all time available, and provides a generous amount of storage. It is an amazing application and best example of cloud technology.
But, What? It is vulnerable to cyber attacks, and crashes. Or accidentally deleted Gmail emails.
Yes, you heard it right! Deletion is the biggest reason to archive or export emails from Gmail to PC / External Hard drive/move to another Gmail account.
Nothing is safe –, especially in the internet world. Remember the announcement of Google in July 2018. Actually, hackers attack the Gmail account through an invite to Google Docs which when clicked enables hackers to get complete access to account content such as Email, Contacts, and much more.
After that, Google has strictly warned its users about Google Docs Phishing scam that attacks millions of account in the shortest period of time. Even, Google stated that 1 million users have been victimized by this Phishing attack.
Losing information could be costly. That is why it is important to make sure that data is available at another location as a copy.
Although, there are several people who want to export Gmail emails to PST format and keep on the computer to keep a copy of Gmail emails & Google drive documents. Also, many Gmail users want to transfer emails on another/same email client. So, do not worry. Here, we provide various tips and techniques that describe where and how do you export emails from Gmail to another platform in order to keep data secure.
Table of Content:
The following write-up will discuss the archive or export process from Gmail to Local Computer / External Drive / PenDrive. Let us explore the table of content:
The very first question before exporting the emails of Gmail is ‘Where you need to open those downloaded messages, contacts, calendar, Google drive documents?’.
If you want to maintain the emails with same integrity than focus on those desktop based email clients & cloud-based email clients that provide similar type of personalized or customized touch i.e. MS Outlook, Thunderbird, Windows Live Mail, Mac Mail, Entourage, Office 365, Yahoo, Hotmail, Zoho, etc.. Here, we choose some trendy option like Outlook. In this section, we are going to show you the most trending file formats supported by top email programs. So, you just need to export Gmail account emails to the computer in the desired format and import into its compatible email clients. We will discuss the conversion technique after this.
1. Sophisticated ‘PST’(.pst) Format
PST stands for Personal Storage Table and created in Microsoft Outlook application. Basically, Outlook is a desktop-oriented email application that has integrated contact and calendar facility. Nowadays, it is one of the security programs that can be used in the various domain for email management. It provides Search, Spam Filter, Rules, and many more outstanding features and makes email service facile.
It saves all its data such as emails, appointments, meeting requests, contacts, distribution lists, tasks, journals, notes, etc. in PST file on the local system. It is very beneficial to download Gmail emails in PST format and access the emails in Outlook interface. Apart from this, the PST file has several other advantages.
2. Universal ‘MBOX’(.mbox) Format
MBOX stands for MailBOX. It is the most common format for storing email messages on the local drive. All the emails are saved as a single, long, text file in the form of concatenated emails of string. A list of email application is listed below that supported MBOX file type.
The MBOX format has a wide scope that provides broad-spectrum towards email applications. So, if you have your Gmail email data into MBOX format, then you have all the options that are mentioned above.
3. Save Single Email as ‘EML’(.eml)
EML format stored a single email message file along with its associated attachment. If you want to export only a few Gmail emails, then go with this file type. It can be importable and accessible in various email programs such as-
4. Export Gmail Email in ‘MSG’(.msg)
MSG file is similar like EML file format but it only creates in Outlook application. It represents a single message file that comprises information like Date, Sender, Recipient, Subject, Message body. Apart from this, MSG file can be compatible with other application that uses MAPI or Microsoft’s Messaging Applications Programming Interface. Their free tools are available to read this kind of file format.
As we discussed above that there is the number of email clients where you transfer your Gmail email data to view it. But, before that, you need to export Gmail emails account data into the supported file format. For this, there is a free utility by google available named as Takeout. It is a program that archive and export emails from Gmail on Computer / Hard drive in MBOX format. So, check out how Gmail export all emails. It’s a free way to export emails out of Gmail but has several limitations.
Note:- The data archiving process time rely on the number of mailbox items and internet bandwidth. Hence, it can consume long hours to bulk export emails from Gmail on the local computer.
Is Google Takeout Considered as Ideal Solution?
Takeout has some couple of consequences that makes it non-ideal way to export Gmail emails on PC. The following limitations are listed below.
Some real-life user’s problem from the Google Forum:-
SysTools Gmail Email Backup Software is an impeccable program to protect Gmail account data by saving it on the local drive-in PST, EML, MSG, and MBOX file format. In fact, the software embedded with superior features which only requires to check or uncheck and the rest of the task will be done automatically. The utility is available for a wide range of Windows as well as Mac OS. Here, we show its descriptive working that fulfills almost every need of users. Features like Date Range Filter, Incremental Backup, Folder filter, Pause and Resume option, etc. make this an outstanding software for users. Download demo version of this utility and take a test drive. Also, try another program to backup Google Apps for Business account in various other classic file formats. Let’s see how it works and how the software’s outstanding features will help the user.
Note:- Before login makes sure to Turn off Two-Step Authentication and Turn on access for Less Secure Apps. You can see at the bottom click on Click here to visit the location to do required changes.
| Email Messages | Outlook PST, MSG, EML, or MBOX |
| Contacts | vCard |
| Calendar Entries | ICS |
| Documents | Save as Original File format ( .doc, .ppt) |
1. Select Folders: In these sections, users will see all the folders created in Gmail account. With the help of this feature, one can select only those folders whose data is important and convert them into the desired file type. By default, all the folders are marked as selected.
2. Email Filter: This is an interesting feature when you only require a certain period of data into the local drive. You only need to provide a specified date range in From and To column. Thereafter, emails lie between those mentioned dates will get downloaded and the rest of the data get eliminated.
There are many users who wish to export all Gmail email messages to another Gmail account. To do this, check out the below steps.
You can also try SysTools PST to G suite program to move PST to another Gmail or G Suite business account.
How to export emails from Gmail to PST on local Computer / Hard Drive / Laptop etc. Keeping a copy of your Gmail mailbox items at a safe location is always a good step because hackers constantly searching for the loophole in accounts and it is possible that email account can be hacked. Your messages can be lost or loss of access to the Gmail profile. So, to overcome this type of situation, it is always recommended to save a copy of Gmail emails, contacts, calendar, Google drives Docs at other location and ensures that data items can be recoverable in any disastrous scenario.
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