Export Emails from Claws Mail 3.17.3 to Office 365 Primary Mailbox and Shared Mailbox – Smart Solution
Figure: Migrate Claws Mail to Office 365 Account
Query asked by User– “I am using Claws Mail email client from a long time. But due to professional reasons, I need to migrate Claws Mail to Office 365 Account. What are the methods to export emails from Claws Mail 3.17.3 to Office 365 Primary Mailbox and Shared Mailbox? What are the benefits of using Office 365 Web-mail over Claws Mail Email Client? I need a quick solution for this conversion process. Please guide me for the same.
Thanks and Regards,
Roger”
Claws Mail is an open-source email client and runs on both Windows and Unix-like systems like Solaris, Linux, and BSD. This news client stores mail in the MH mailbox format and offers abundant features and easier configuration. But with better and intuitive features offered by Exchange Online, users are looking for an easier approach to migrate Claws Mail to Office 365 Account.
Office 365 is a Software as a Service solution (SaaS) by Microsoft and stores all your data effectively in the cloud. All the plans and services offered by this MS365 are continuously updated with the well-ordered arrangement of data and faster connectivity.
Benefits of using Office 365 Mailbox over On-premise Claws Mail
Following are the benefits of using Office 365 Mailbox over on-premise Claws Mail:
- Claws Mail is dependent on a platform for operation. On the other hand, with Outlook Online, you are capable of accessing your emails, tasks, calendars, and contacts from any location or device.
- Being an open-source email client, it is difficult to set up and use this traditional platform, especially if you are not an experienced user in programming. MS365 requires a simple login procedure and can be accessed from anywhere.
- One of the main limitations of using this traditional email client is its less friendly UI. Office 365, on the other hand, is well known for its user-friendly interface and systematic arrangement of all the items in the mailbox.
- It is not possible to store and manage unlimited data with this on-premise email client. With Exchange Online, you are capable of managing bulk data.
- This desktop-based client does not come with automatic IMAP or POP server detection. Therefore, it is not possible to detect the outgoing/ incoming SMTP server of the required email account.
- Office 365 offers unique features like online mailbox access, scheduling meetings or invitations and different types of mailboxes like Primary Mailbox, Shared Mailbox, Group Mailbox, Public Folders, etc.
Methods to Perform Claws-Mail to O365 Webmail Migration
There are two methods to perform Claws Mail to O365 Migration – Manual and Automated. But before performing these methods, you need to extract the mailbox file from the on-premise email platform.
Steps to Extract Files from Claws Mail 3.17.3
- Open Claws Mail on your local machine.
- Select ‘File’ from Menu and click on ‘Export to Mbox file…’.
- Select the Source Folder by selecting the Browse button.
- Pick the folder that you need to export and click on the OK button.
- Browse the destination location by clicking on the second browse button.
- Pick the destination location from the system and click on the ‘Save’ button.
- Click on ‘OK’ to extract the file.
- The file is extracted. Now go to the destination and check the saved file.
The next step is to perform the migration. The manaul method is difficult to perform and the user faces a number of issus, some of which are explained below.
Limitations of using Manual Method – Claws Mail to Outlook Online
- Thunderbird should be installed in your system.
- You should be technically sound to carry out the manual migration process efficiently.
- As the manual process is tedious, it requires a lot of time and well a resource to manage the entire procedure.
- Fewer chances of attaining 100% accuracy and precision.
- It is difficult to export bulk data with this method.
- As this method is time-consuming, there are more chances of data loss due to external factors like system failure, etc.
Automated method – Using a Converter
As the manual method is a tricky process, it is more convenient to opt for a tool to finish the entire migration within a few minutes. You can opt for a SysTools MBOX to Office 365 Software. This tool allows you to transfer unlimited data to Outlook Online quickly. It is user-friendly and can be used by anyone without any need for technical knowledge. There are two ways to import files to Office 365 using this software – to Primary Mailbox and Shared Mailbox of Office 365. Let’s find out the steps in the next section.
Import Claws Mail to Office 365 Primary Mailbox
1. Download the software and install it on your device.
2. The tool offers two options to migrate data – with File(s) or Folder. Select any of the two options and click ‘Next”.
3. Choose the required file or folder and hit the ‘Open‘ button.
4. The selected file can be seen on the screen. You can also delete the unwanted file from the ‘Remove‘ option. Click on the ‘Next‘ button.
5. OFFICE 365 is automatically selected. ‘Maintain Folder Hierarchy’ is also selected by default. Hit the ‘OK‘ button.
6. The tool provides 2 options – Impersonation and Without Impersonation.
7. Impersonation– For this procedure, enter the admin credentials in the top section and click on Login. (The admin account of Office 365 must be impersonated.)
8. In the next section, enter the Office 365 User Id where the files are to be migrated.
9. Without Impersonation – In this process, enter the Id and Password of Office 365 User account where you want to see the output. Authenticate the credentials.
10. Select ‘Apply Filter(s) if you don’t want to migrate the complete data. This feature will transfer the selective files based on the data range. Click on the ‘Export‘.
11. The migration process will start. The progress can be seen on the live bar.
12. Save the migration report on your local machine in the desired location. The tool also provides the provision to save the output in CSV format.
13. Log in to Office 365 with the User ID where you want to see the output and check the migrated data in the Primary Mailbox.
Move Claws Mail data to Office 365 Shared Mailbox
- Download the Software on your local machine and install it.
2. Pick the ‘File(s)‘ or ‘Folder‘ as required and click on ‘Next‘.
3. Browse the Folder/ File(s) from the system and click on ‘Open‘.
4. Select ‘With Impersonation” and add Office 365 Admin Id and Password. Click on ‘Login‘ and authenticate.
5. In the next row, add the ‘Shared Mailbox ID‘ under ‘Office 365 User ID’ option. Authenticate the ID.
6. Select ‘Apply Filter(s) if you want to move selective files to Office 365 Mailbox.
7. Click on ‘Export’ to start the migration. Save the output in the desired location on your system. You can also download the result in CSV format for future reference.
8. Log in to Office 365 using the user ID that is a member of Shared Mailbox.
9. Check the output in the Shared Mailbox in Office 365.
Key Notes:
- Shared Mailbox must be created in Office 365 and the required members must be assigned to it.
- Log in to O365 using the ID that is a member of the Shared Mailbox.
Top Features offered by Migration Tool
Some of the top benefits of using this converter to perform migration are:
- Bulk data Migration to Office 365 Webmail.
- Gives the option to choose either a File or a Folder to move files.
- In-built Filter that allows you to transfer selective data as per your requirement.
- The hierarchy of the folder is maintained.
- Allows to migrate data to Primary Mailbox and Shared Mailbox.
- Supports all Windows 10 and below versions.
- No technical expertise needed.
Conclusion
The need for global accessibility is causing users to shift from on-premise to cloud-based email platforms. As the manual method comes with its own set of drawbacks, it is safer to opt for a third-party tool to perform an effective migration. This blog explains the method to extract files from Claws Mail and the automated method to export emails from Claws Mail 3.17.3 to Office 365 Primary Mailbox and Shared Mailbox. You can try the procedure yourself and find out the unique features offered by the tool.
