Office 365 Backup for Small Business – Top Technique

Anuraag Singh ~ Modified: September 14th, 2022 ~ Office 365 ~ 4 Minutes Reading

Microsoft Office 365 suite gets all the hype, while in the area of backup solution it getting much less applause. After all, the backup is something that saves you in data loss situations. A great Office 365 suite without a dedicated backup plan! However, Microsoft made the smart call by preventing infrastructure failure.

Again it does not fulfill the backup requirement and Microsoft itself stated that – Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.

Thus, the business whether small or large have the questions – Do we need a backup solution for Office 365 ? So, the answer is Yes! It is important to download Office 365 emails and other data on the local drive to safeguard yourself from unknown data loss disaster.

Afterward, the another query arises – Does Microsoft Backup Office 365 ? Unfortunately! No. The dedicated backup is not included in O365 account.

After taking account of this situation, we came up with this technical write-up. Here, we are going to discuss how to perform Office 365 backup for small businesses on the local system.

What is the Best Office 365 Backup Solution for Small Businesses?

If we talk about the best Office 365 mailbox backup solution for SMBs then, SysTools Office 365 Backup always wins the race. It is a software solution which is devised to backup emails, contacts, calendar, and documents from Office 365 account(s) without any failure.


With this impeccable utility, one can easily secure emails along with attachments from the admin and user’s primary mailbox either in PST format. The cherry on the cake is the Restore feature of the software.

Using Restore functionality, one can restore the PST file (created by only this software) into the account. Above all, one can also send Emails, Contacts, Calendars, Tasks, Journals, and Documents from a PST file rather than a backup PST file to any of the Office 365 plans. All in all, it is the best practice for taking Office 365 backup for small businesses.

Amazing Features that Software holds –

  • A powerful solution to backup Office 365 mailbox of small as well as large business
  • Backup copy saves in the system until you deleted by own
  • Option to backup only those item(s) that required
  • Save data into PST file format
  • Get complete control over the backup & restore process with the date filter.
  • Support Office 365 Enterprise E1 / E3 / E5, Exchange Online Plan 1 / Plan 2, Office 65 A1 / A3 / A5 / F1, Office 365 Business Premium, Office 365 Business Essentials.
  • Available for Windows as well as Mac Operating System.

Let’s check out how the tool works and download a copy of O365 account.

Office 365 Backup for Small Business – Complete Steps

Step: 1 Click on the above download button and download the utility on your local system. Launch it and select the Office 365 option as the source backup platform and select Outlook as the destination backup option.

Step: 2 Choose the desired Office 365 mailbox items like emails, contacts, calendars, and documents fro from the given options and use the date filter for specific data backup if required.

Step: 3 Provide Office 365 admin account credentials like Admin ID and Application ID and validate permissions.

Step: 4 Now Browse and locate the path and destination for resulting backup PST file on your computer.

Step: 5 In the last step select the required Office 365 mailbox and click on the start backup button.

Bringing It All Together

This blog certainly clears your dilemma that – Does MS O365 take backup or not? Therefore, it is good to opt for the Office 365 Backup tool, which is an efficient deal. Along with backup functionality, it provides the restore feature too. Hence, with this utility, perform Office 365 backup for small businesses without any hassle.

Frequently Asked Questions –

How to prevent the risk of Office 365 account data loss?

By saving a copy of mailbox on your local system using the same utility. So, one can restore it in future.

How often we need to perform O365 backup?

To prevent data loss situation, must take the backup at a regular interval of time.

Office 365 Backup Services