Microsoft Office 365 Business Essentials Backup Plan – Does Backup Required?
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Office 365 Business Emails Backup – Why We Should Opt?
Day by day Office 365 user numbers increasing rapidly. Companies are looking to move all their crucial data on the cloud. Still one might think “Are crucial data secure on the Microsoft Data Centers? Or do we need Office 365 essential backup to save our crucial data?”.
Some do not bother, by fully trusting Microsoft datacenters securing Office 365 data. Below I will try to resolve this query, and check the options for Office 365 business essentials backup and preservation.
No Traditional Backup Options Available!!
Don’t get surprised, it’s true.
Microsoft mentioned that all Office 365 Business data stored on the cloud are secure on their data centers and the user doesn’t need any backup.
Still what if data get deleted from the user’s end. Or any malicious user potentially deletes all your Office 365 data from the account. Once your data get deleted from your account after a certain period of time Microsoft deletes it from their server.
Well! Microsoft is not part of the NGOs, that will provide you with free storage services.
If there is no Office 365 business essential backup for your data available you lost all your data.
How Mailbox Data is Stored in Outlook 365 Business Essential plan?
In-Office 365 Business essential 50 GB space is provided by Microsoft to store mailbox data, and that is more than enough for text emails. However, what about those numerous attachments i.e. PDF, zip, and BMP. They can capture a lot of mailbox space.
And if the email box reaches the point of 49.5 GB, the user gets the warning message saying that it is time to clean some of your mailboxes. Amber light starts blinking by giving the warning to start deleting.
Once you reached your 50 GB mark, the user neither receives any emails nor he will be able to send any mail.
Office 365 Business Essential Backup and Retention Policy
Once you delete your mailbox items from Office 365 account that is included in the Business essential plan. Furthermore, it directly goes to the “Deleted Item folder”. As per the new Microsoft 365 retention policy, items will remain there, until you remove them from there permanently (or you can customize the Office 365 business essential backup retention policy to delete data after certain days, e.g. 14, 30, 90, ….. days). After removal of data from “deleted item folder” mailbox items move to recoverable folder, were stored for 14 days by default (changeable) – once the time gets over data cannot be recovered back.
Backup for Office 365 Business policy is an automatic service that deletes items from the mailbox account after a defined period of time and mailbox storage is now free.
Backup O365 Business Essential Data To On-Premises Local Servers
Some myths are there that taking regular backup of Office 365 mailbox account is outdated, but perhaps not everyone thinks or shares the same. Although O365 data is fully secure on Microsoft’s datacenters, whenever data is lost from the user’s end. No one can help to retrieve mailbox items back to Outlook 365 account in case no backup was taken.
Organizations or mid-size businesses whose priority is security, or need data for legal purposes or any other reasons to backup mailbox items, SysTools programmed a quick backup and PST exporting tool i.e. SysTools Office 365 Mailbox Backup Software that will help to restore data in case of data loss situations.
Automated Backup for O365 Business Essentials and for Other Plans
Steps to backup your Outlook 365 email account using an outstanding solution:
Step 1. Run the program & opt for Office 365 source & Outlook as the destination.
Step 2. Enable all the checkboxes for mailbox items that you want to be backup locally.
Step 3. Enter credentials of O365 Admin account and validate.
Step 4. Choose a location on the system where the resultant O365 Business Essential Plan backup file will save.
Step 5. Also, select the required user accounts and click on the Start backup button.
Conclusion
Why we have elaborated Office 365 Business Essential backup in detail in the above section. Also, we have discussed a secure solution offered by i.e. SysTools to achieve the same. Follow the step-by-step methods to download Outlook 365 data safely on your local system in the designated format.