How to Export Emails From Roundcube to Outlook Without Data Loss

Over the past few years, the usage of email clients has increased at the speed of light. Every organization is working with a versatile yet efficient email application to carry out communication and data management tasks. There is a wide range of email clients available, so it becomes difficult for the user to pick a powerful and feature-rich email client to work with. Here, in this blog, we are going to discuss the most common problem faced by users, i.e., how to export emails from Roundcube to Outlook 2021, 2019, 2016, 2013, and New Outlook.

Most users are switching from Roundcube webmail to Microsoft Outlook due to the features and functionality it offers. When it comes to a high-performance, robust, and smart email client, Outlook stands out as a winner.

Microsoft Outlook is an all-rounder email client that provides strong communication and data management with advanced security algorithms. Now, the major challenge comes when the users are not able to find a simple yet reliable way to add Roundcube email to Outlook. In the section below, we are going to introduce a step-by-step process for this task.

Quick Steps to Transfer Roundcube Emails to Outlook [Windows]

1. Run the FTP and connect to the Website.
2. Open the emails and download them.
3. Download and launch the tool on Windows.
4. Provide the emails and select the file format PST.
5. Click on Export to start the process.
6. Open the Outlook application on the desktop.
7. Go to File > Open & Export > Import/Export
8. Import from another program or file > Next icon.
9. Hit Outlook Data File (.pst) > Browse the file from PC.
10. Tap Finish to Transfer Roundcube Webmail to Outlook.

How to Add RoundCube Email to Outlook 2021, 2019, 2016, & New Outlook?

Practically, there is no direct manual method to export Roundcube emails to the Outlook application on any operating system. Therefore, users must rely on an indirect method, which involves extracting Roundcube emails either manually or using an automated solution. Finally, users can import all the resultant PST files into any version of the Outlook application. 

While using the manual method to get the Outlook-supported file, you can download multiple emails using FTP and then convert them to PST format. You can also download an email in EML file format from Roundcube. Then,  add those emails to Outlook. 

But the automated method will provide you with a direct way to export email in Outlook data file format, and once you get the file, just import it simply.

Step 1: Export Roundcube Email Using Manual Method

Note: If you are using Horde email and looking for a solution to bulk conversion, then try to migrate Horde mail to Outlook.

• Download and set up FTP on your system if it is not already installed. After successfully setting up the FTP on the machine, follow the steps below to download multiple emails at once:-

  1. Open the FTP and connect it to the website where the webmail is hosted and the email ID is configured. Enter the required credentials to run the FTP, such as username and password. 

  

  2. In the root folders, open the mail folder.

  

  3. Download all the folders visible on the screen containing the email IDs.

  4. Now verify the downloaded files on the local machine. All the emails are saved to the cur folder.

  

To download the single email, follow the steps below:-

• First of all, log in to cPanel and choose the Roundcube webmail option.
• Now, click on any single email message from the mailbox.
• After selecting the desired email, click on the More option from above.

• In the drop-down list, select the Export option and move to the next step.

• Next, the .eml file will be downloaded to your computer’s Download folder.

If you have downloaded the EML files, then convert EML files into PST format and then import them into Outlook.

Step 2. Import Resultant PST File to Outlook 2021, 2019, 2016

In the last step, you will need to import the resultant PST file to your Microsoft Outlook account. To do so, you need to follow the step-by-step procedure explained below:

1. First, open MS Outlook of any version on the desktop and select the File option to add Roundcube email to Outlook.
2. Now, you need to select the Open & Export option and then select Import/Export.
3. In the Import and Export Wizard, select Import from another program or file option and then click on the Next button.
4. After that, in the Import a File window, select the Outlook Data File (.pst) option and click on the Next button.
5. Here, in the Import Outlook Data File window, you have to select the output converted file that you saved earlier on your desktop and click Next.
6. Finally, click on the Finish button to export emails from Roundcube to Outlook. After a few seconds, all your emails will be visible in the respective Outlook application.

How to Export Emails From Roundcube to Outlook Directly?

If you’re looking for a direct and reliable way to export emails from Roundcube to Outlook, the manual method isn’t ideal due to its multi-step complexity and risk of data loss. Instead, I recommend using the SysTools IMAP Backup Tool, which allows you to connect your Roundcube account via IMAP and export emails directly into PST format. This eliminates the need for export, conversion, and then import manually.

With this tool, you can export entire mailboxes in one go, maintain original folder hierarchy, and preserve all email properties like attachments, metadata, and formatting. It also offers advanced filters for selective migration. You can try this for free on Windows and macOS systems.

After downloading this on your system, open it and follow the steps to add Roundcube email to Outlook:

• Step 1. Select Outlook (PST) as the output format.

• Step 2. Mark the Email box and leverage the Date Filter option.

• Step 3. Now, in the source window, select IMAP Server as Roundcube.

• Step 4. Afterwards, choose the target location to save the resultant Outlook PST files.

• Step 5. Press the Start Backup button to export Roundcube emails to Outlook.

Add Roundcube Email to Outlook – Author’s Verdict

Nowadays, most people are searching for how to connect Roundcube webmail to Outlook 2021, 2019, 2016, 2013, and New Outlook email clients. However, most of the users get stuck while performing this task, as they cannot find a reliable way of doing it. Thus, in the above section, we have introduced both manual and smart approaches to help users who want to know how to export emails from Roundcube to Outlook. Here, we have shared the direct method suggested by experts to prevent any data loss and security issues. So, follow the given guidelines of the straightforward approach and access all your Roundcube emails in your respective Outlook application.

FAQs

Q. How can I export multiple Roundcube emails in Outlook 2019?

To move multiple emails at once, download the tool and export the emails to Outlook Data File (.pst) and import the file into Outlook 2019 later.

Q. Will I get the same folders after migration?

Yes, the tool will export all selected emails from the mailbox with the same folder hierarchy and email properties.

Q. What if my Roundcube webmail email has an attached file? Can I export it too?

Yes, with the help of the recommended email backup tool, you can easily export emails and attachments to any required format.