Export Zoho Mail to EML: A Complete How-to Guide

Nowadays, email plays a vital role in communication with clients, colleagues and also to store legal proofs and official records. That’s the reason looking for a flexible and safe easy-to-backup email is the right approach because some users start worrying about Zoho Mail storage limit. One common requirement that I encounter is when I need to export Zoho Mail to EML format. 

In this article, I will walk you through a practical manual method to export email, the challenges that I faced and suggest a professional solution to perform this process quickly. I will also going to answer an important question that most of the users ask: how secure is Zoho Mail when handling data.

Why I Needed to Export Zoho Mail to EML

Before we explore the manual and professional methods, it is important to understand why exporting is important. Here are some reasons that forced me to export Zoho Mail to EML:

• In order to create a backup of my important emails
• Unable to open the Zoho emails in popular email clients like Outlook and Windows Mail while planning export Zoho Mail to Microsoft Outlook PST file?
• To store email evidence for compliance or legal needs
• If required migrating emails to another email service in the future
• Avoid the risk of data loss from accidental deletion or account issues 

On the other hand, I was also curious to know how secure is Zoho Mail when exporting or storing emails outside the cloud process needs to be done because I am someone who is conscious about data.

Understanding the EML File Format

Before I attempted to export Zoho Mail to EML, it is important to understand what EML file format is. Here are the key points that help you to understand the EML format:

• EML helps in storing one email per file
• Store everything such as sender, receiver, subject, data, and attachments
• This format is supported by most of the email clients and works well when users want to know how to offline access Zoho Mail.
• Archiving and managing this format is easy as compare to others 
• Preserve the originality and structure of emails

These are some advantages of EML format, which make the decision of exporting emails in EML format a wise decision. Still some users want the assurance about how secure is Zoho Mail is when handling important emails.

How Secure Is Zoho Mail for Email Storage?

I deeply researched for it because it is important to know the answer before taking a major step of export Zoho Mail to EML. Here is what I found from my research:

• Zoho Mail uses strong encryption for date
• Advanced security feature like two-factor authentication is also available
• Modern security features are available for protection against spam and malware
• Data centers work under strict compliance standards
• User privacy is the priority for Zoho

Based on my experience, how secure is Zoho Mail is not that much of a big issue for everyday use. It is important to give an extra layer of protection while exporting the emails.But once they get exported on my system then it depends on me how to keep them safe when users look to save Zoho Mail emails as PDF files. Let’s understand the method to export emails in EML format.

Manual Methods to Export Zoho Mail to EML

Zoho Mail doesn’t offer any option to export to EML just by one click which makes the process complicated. Still I followed a manual method to export Zoho Mail to EML.

Using Zoho Mail via IMAP
Here are the steps that I follow

• First, I set up Zoho Mail in an email client using IMAP after completing how to enable IMAP access for Zoho account.
• Started the syncing process of all Zoho Mail Folders
• Backup emails individually as EML files

Limitations that I faced:

• Takes a lot of time for large mailboxes
• There is no option for bulk export
• Most of the time folders or attachments are missing
• Needs technical setup

As we have discussed how secure is Zoho Mail is above, still most of the users raise a question about whether it is it still safe after the involvement of third-party clients.

Challenges Faced During Manual Export

During the process to export Zoho Mail to EML I faced multiple issues. Here they are:

• Need to export emails one by one
• There is no option to preserve folder hierarchy
• Human error risk is always there
• Not compatible with business accounts
• No guarantee that all data get exported completely

These are some problems that make me doubt performing the process again through the manual method. Since how secure is Zoho Mail is the only help after the export to keep the data intact. Many users also go for the recovery plan by how to upload MBOX files to Zoho Mail as an option.

Why a Professional Solution Makes Sense

After I faced the challenges with the manual methods, I searched for a professional tool. So that I don’t face the issue in export Zoho Mail to EML in future and the process should be done safely with automation. During my research I got to know the advantages of the professional tool and here they are:

• No issue with bulk email export
• Folder structure remains intact
• No folders and attachments are missing

After I learned the advantages I tested many tools but the tool that I found fascinating is the SysTools Zoho Mail Backup Tool.

Here are the reasons why it is good:

• Offer direct export from Zoho Mail to EML format
• Don’t take much time in exporting bulk emails
• Folder structure remains intact after the export
• Attachments and metadata are not missing
• User-friendly interface
• Apart from EML, it exports emails in other formats like PST, MBOX, PDF, etc

This tool gives an extra layer of protection to Zoho Mail’s security standard by keeping the data safe and secure, which helped me in staying confident about how secure is Zoho Mail is.

How I Used This Professional Tool

The process is easy and straightforward even a user from non-techical background can use it because the interface and the steps are so simple. Here are the steps that I followed:

• Run the solution, and enter your user email and password within its UI.

• Select Output file Formats, i.e., PST, EML, MSG, MBOX, and PDF

• Click on the Browse button to save the backup data in preferred location.

• Click on Start to begin the process

Who Should Export Zoho Mail to EML?

Based on my experience, I can tell you that exporting emails is not just for IT teams. This is a useful solution for:

• Business professionals
• Legal and compliance teams’
• Freelancers and consultants
• Users who want a long-term email backup

For everyone, learning how secure is Zoho Mail and how to protect the exported data is important.

Author’s Verdict

After following multiple methods, I realized that choosing the right approach is the first step to export Zoho Mail to EML . Manual methods can be free but they come with limitations.

Based on my experienced I have realised that Zoho Mail offers strong protection but how secure is Zoho Mail is not something that users should worry about because exporting emails is equally important and choosing a professional solution can get the job done quickly without risking the data.

FAQs

Q. Is there a way to export multiple Zoho folders at once?

Yes, you can use a professional tool that helps you export multiple folders.

Q. Is it true that EML format supports attachments?

Yes, it is true that EML files store attachments along with email content.

Q. Is it safe to open the EML files just after export?
Yes, it is safe and you can open the EML files in Outlook and Thunderbird

Q. Is there any option to export Zoho Mail to EML manually?

Yes, there are methods to do this manually but the manual methods are time-consuming and come with limitations.

Q. Why is it important to back up Zoho Mail emails?

It is important because it protects emails against accidental deletion and avoids the risk of data loss.