How to Import Excel Contacts to Mailbird Account? (Stepwise Guide)

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On March 6th, 2023
Reading Time 5 Minutes Reading

Are you also looking to import Excel contacts to Mailbird? And, want a solution to export the contacts without any loss? Then, without any doubt, you landed at the right place as here we will discuss the relevant methods to transfer Excel spreadsheet contacts to Mailbird account.

We all know that contacts play an important role in the day to day life, personally as well as professionally. Moreover, there are many users who keep a contact list saves in Excel spreadsheets. While reading some forums I found that several users have the query to import Excel contacts to Mailbird. Let us have a look at the query first:

“Hi, one of my employee sent me Excel contact files in bulk. I am from the Marketing team So, I need these contact files to contact my team. I wonder if I have the access to use these Excel contact files in my Mailbird account for easy communication. Any help or suggestion will be appreciated. Thanks!”

After reading this query, I started my research and got the findings that will help users like this. Now, Explore the article to get the best solution to move contacts from Excel to Mailbird.

Methods to Transfer Excel Contacts to Mailbird

There is no direct method to import Excel contacts to Mailbird. For the import process, you need to follow the below-mentioned methods step by step.

Step-1: Export Excel Spreadsheet Contacts

In this step, you have to open your Excel contact sheet which you want to import and then from the file menu, click “Save As” option. After that in the “Save as Type” option select XLSX, XLS, XLT, XLSM, XLSB, or XLTX file format.

Step-2: Convert Excel File into Virtual Contact Format

Now, we have the Excel contacts in XLSX, XLS, XLT, XLSM, XLSB, or XLTX format. In this step, we will convert the saved contact file into the vCard format. For this, you can take the help of Excel to vCard Converter Tool. This software allows converting Excel contact file to VCF format including details like name, phone number, email ID, etc. The tool exports the contact file to vCard format in three versions i.e 2.1, 3.0 & 4.0.

Steps to Transfer Contact File into vCard Format

  • Download and open the tool. Click the Browse button to select any Excel file types. After that, click the OK option. The software will then preview all the data of that file.

Browse Excel File

  • Now, the tool will provide an option to map the fields. You can now map the Excel file fields with the vCard file fields.

Mapping to Import Excel Contacts to Mailbird

  • After matching the fields, click the Add button. The tool will display the matched attributes. Now, Click the Next button.

Mapping Done

  • The software will provide many advanced features and you can select these options according to the need.
  1. Allow Empty Email Addresses to be Imported: Check this option to easily convert contacts with empty email address fields.
  2. Single vCard File for All Contacts: Select this option to create a single vCard file for all the contacts.

You can also select the Exported vCard file version according to the requirement.

vCard Version

  • Now, click the Convert button to initiate the conversion process. During the process, the tool will also display the empty email addresses that are added to the vCard file.

Transfer Excel Contacts to Mailbird

  • After the completion of the process, the software will display the confirmation message.

Done Import Excel Contacts to Mailbird Process

  • The software will create a separate VCF file for each contact & has saved the file at the location you have selected during the conversion process.

Exported Data

Step-3: Import Resultant File into Mailbird Account

Now, we have a vCard file with us. In this step, we will import this vCard file into the Group contact list. Follow the steps:

  • Open Mailbird Email application.
  • Now, click on the Contact icon from the left side panel.

Mailbox Preview

  • After clicking the contact list icon. The application will show the All contact list.

Import Excel Contact List to Mailbird

  • Now, click the Gear icon present at the top. Hit the icon to choose the “Import contacts from vCard” option.

Export Excel to Mailbird Option

  • Now, click the Browse button to browse the exported vCard files.


  • Through this screen, you can select the particular VCF file which you want to import. Next, click the Open button.

VCF File

  • To see the imported vCard file, click on the “All Contact” drop menu. Now, traverse to the imported vCard file. The file will be saved with the date convention.

Imported VCF File in Mailbird

  • Click that file to view the contact details.

Contact Details

In this way, you can import the single vCard file into the Mailbird account.


Users nowadays are searching on how to import Excel contacts to Mailbird accounts. Henceforth, in this article, we have discussed numerous ways to transfer contacts from an Excel spreadsheet to Mailbird. For any further help, you can contact us anytime.

Frequently Asked Questions

Q. How Do I Import Contacts into Mailbird?

A. Below are the steps to import contacts into Mailbird:

Step 1: Open your Mailbird account and click on Add button

Step 2: Click Import and select the file you want to import to Mailbird

Q. Is Mailbird a Good Email Client?

A. Well, Mailbird is great and comprises multiple features. It works with various emailing services, and applications, and is light weighted. So, yes it is Good.


By Kumar Raj

He is an ardent tech enthusiast and has a specialization in simplifying complex tech topics. With a knack for staying ahead of the curve, he provides readers with up-to-date insights into the ever-evolving tech world. When he is not writing, he enjoys exploring new gadgets and is actively engaged in tech communities.