Archive Yahoo Emails to Clear the Server Space

Every email client user might have spotted a situation to save emails locally to the system. Whereas we end up choosing the wrong method which either could cause data to lose or consume more than the time we expected. Therefore, to archive Yahoo emails we will discuss different approaches to comprehend the best solutions.

One of the options is to either delete emails or transfer them to a specific location in the Yahoo Mail account to move them out of the inbox. Arrange incoming messages and maintain a clean, manageable inbox by making personalized folders.

Learn More About Email Archiving Method

Instead of permanently deleting the emails when we wish to declutter inboxes, archive them. By this, we can save the emails and then get them back when there is a need. Either archive within the email client or externally to the system. The message and all its attachments are moved to a different folder when you archive a message in Yahoo Mail, where they remain until you need them again.

The following are the methods to archive emails from Yahoo Account.

Before that let’s discuss what is the reason for which user are necessitating to cache the emails files from Yahoo Mail account clear out the space.

Major Reasons to Archive Yahoo Emails

Yahoo Mail already has a sizable user and an excellent user data management system. Sometimes Yahoo gets stuck, which is eventually problematic for the users. Here are a few of the elements that people considered before deciding to archive their Yahoo data to an external hard drive or system.

• To obtain the data and access it later, you can utilize a backup.
• Your information may be lost if your account is compromised. You won’t be given the chance to add it back to your account. However, you can retrieve them if you have a proper email backup application.
• Archive Yahoo Mail to a hard drive secures your data and gives admittance to clients whenever at any place.
• Another issue Yahoo users face is data loss or deletion because of Yahoo Mail issues.
• The Yahoo Mail email folders should ideally be archived on a hard disc before the virus accesses the data. You won’t be able to access it.

Additional: Some Realtime Queries of the Yahoo Mail users:

• “How can I save Yahoo emails outside Yahoo and delete them from Yahoo?”
• “How to Archive Yahoo emails to hard drive?”

Strategies to Archive Yahoo Emails to Clear Storage Space

While probing for a certain solution we might end up with multiple articles demanding the accurate result. To get out of the maze here we present two completely different solutions. Read and try out the procedure to archive Yahoo emails and other data.

Professionally Archive Yahoo Emails Using Filters

Yahoo Email Backup Software is the dominant approach to saving Yahoo emails on a desktop. It has numerous saving options to export emails to the external storage space. The software is meant to give out the alternative to store the files externally and then delete them from the email server.

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You can archive your Yahoo Mail emails into multiple file formats using the software. Export Yahoo emails to PST format with date and folder filters. Even you can save Yahoo Mail emails to PDF as a piece of digital evidence.

Steps to Carry Out Following Procedure

Install the software and start using the utility with the steps:

Step-1: Enter the login credentials to start the process.

Step-2: Choose the required file format to archive emails.

Step-3: Browse an appropriate location and apply different filters.

Step-4: Finally, press the Start button to initiate the process.

Manual Method to Archive Yahoo Mail Emails

Almost every email client has the default option to archive emails from the accounts. Because of this here present some of the free options to archive emails.

Archive Yahoo using the Default UI on a Desktop

Use the Archive option in Yahoo Mail to complete the task:

1. Start with logging in to the Yahoo Mail account.
2. To archive, an email message, choose the checkbox next to it. Multiple messages may be chosen simultaneously.
3. Select the toolbar’s Archive button.
4. The messages you’ve chosen will be transferred to the archive folder.

You must choose the Archive folder from the left pane, mark the messages you wish to return, and then click the Restore to Inbox button to do so.

Using POP3/IMAP Configuration

Configure the Yahoo Mail account with Gmail / Outlook / Thunderbird etc. Here we are using the Outlook option.

1. Open Outlook and sign in with your account credentials.
2. Then select File >> Add account from the menu.
3. Enter your Yahoo email address now.
4. Further, choose to manually set up the account. Click Connect.
5. Press the POP 3 option in the wizard that just appeared.
6. Type in your Yahoo password.
7. Finally, you have set up the Yahoo account to work with Outlook.

Note: If enabled two-step verification is, then enter the Yahoo app password; if not, use the standard Yahoo password.

Now, let’s see how to use Outlook to archive Yahoo emails from the account.

1. Click File >> Open & Export >> Import and Export in Outlook to begin.
2. Next, select Export to a file and tap Next.
3. Comma Separated Values (CSV) or Outlook Data File should be chosen as the file format. Press Next.
4. Select the Yahoo account after that, and then click the Next button to continue.
5. To store Yahoo emails on the desktop or hard drive, select the saving destination and tap Finish.

Choose the Right Approach As Per the Scenario

Both methods give out the solution which is to Archive email data from a Yahoo account. However, opt for the best depending on the context.

• For Selective Backup Emails from Yahoo Mail: The professional strategy suggested before has the option to filter out before saving the emails. Users can use filters before archiving the files to the system. Save emails to any.
• Archive Yahoo Emails Without Filter: It stores the emails in another folder, by clearing out the Mailbox folder. Either less important or important files can be stored in another folder.

Conclusion

Here we have two different approaches ways to archive emails from the Yahoo Mail account. Reduce inbox clutter right by preserving the data stored in the system. When you archive a message, it is stored in the Archive folder for later retrieval.