Know How to Resolve the Can’t Add Gmail to Outlook Issue Effectively

It is a very common problem ‘Can’t add Gmail to Outlook’ asked by the professionals and common users. This problem generally occurs when some default settings in Gmail are disabled. So, whenever an Outlook user tries to configure Gmail with Outlook, it will result in various sync errors.

Therefore, in this article, we are going to provide a step-by-step guide that will help users to how to add Gmail to Outlook 2021, 2019, 2016 and in below versions. Along with this, an alternate approach will also described if you are unable to add Gmail account to Outlook. So, let us begin with the method!

Why I Can’t Add Gmail to Outlook?

Due to several reasons you might be unable to add Gmail to Outlook. Some of these are:

• Incorrect Settings: Incorrect Google mail account settings such as IMAP, STMP, Ports, Authentication can cause unsuccessful setup of Gmail to Outlook.
• Two-Factor Authentication: In case the two-factor authentication it enables then you would need to require an app password to access and add your account.
• Less Secure Apps: The error can also occur due to the block access of Less secure apps in Gmail settings.
• Outdated Software: To connect Google mail to Outlook, you need to make sure that you are using the latest version of both of the applications.
• Permission Issues: make sure you have granted all the necessary information in both of your accounts.
• Temporary Server Issues: Sometimes users also face the error “can’t add Gmail to Outlook” due to temporary server error which gets resolved sooner.

How to Resolve Unable to Add Gmail to Outlook Error?

If you can’t add Google mail account to Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003, then you follow these methods which are mentioned below to fix this issue and easily add Gmail to Outlook.

1st Solution – Check Gmail Account Settings

1. Open your Gmail profile in the browser.
2. Next, click on the Gear drop-down button.
3. Select the Settings from the resultant list.
4. Now, click on Forwarding and POP/ IMAP option.
5. Under the IMAP Access Column, select the radio button corresponding to Enable IMAP.
6. Click on Save Changes.

2nd Solution – Update Outlook Application

Ensure you are using the latest version of Microsoft Outlook application. Check for the updates and install the latest version. Try adding Gmail to Outlook after installing the latest version of Outlook to fix “unable to add Gmail to Outlook”.

3rd Solution – Enable Less Secure Apps in Gmail

1. Login to Google Admin Console using administrator account.
2. Go to the Menu and Click on Security.
3. Tap on Access and data control option and Click on Less secure apps.
4. Turn On the ‘Allow less secure apps’ settings.

How to Add Gmail Account to Outlook ?

To perform this setup, the user must have an Outlook account. If you do not have a profile then create it and go through the below instructions: to resolve the issue of “can’t add Gmail to Outlook”.

1. Launch the MS Outlook program on the Windows system.
2. Now, click on the File tab that is available in the Outlook blue ribbon and then Info.
3. After that, click on Add Account under the Account Information page.
4. Next, click on the E-mail Account radio button to set up a Gmail profile. You only need to enter the profile credentials such as E-mail address, and password in the corresponding boxes.
5. If you are getting an error or are not connected to the account, then select the radio button corresponding to Manual setup or additional server types. And, click on Next to continue the process.
6. A new dialogue box named Add Account opens on the Outlook main screen. Here, you will see three different options i.e., Microsoft Exchange Server, Outlook.com, and POP or IMAP. Choose the radio button corresponding to the POP or IMAP option and click on Next.
7. Under the POP and IMAP Account Settings heading, mention your Gmail account information. Along with this, enter the following details in relevant boxes:

Account Type: IMAP
Incoming mail server: imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Then, click on the More Settings button.

• The next step is to click on the Outgoing Server tab and select the following options:

My outgoing server(SMTP) requires authentication
Use the same settings as my incoming mail server

Then, click on OK.

• Click on Advanced and check the following details:

Incoming server (IMAP): 993 or 143
Outgoing server (SMTP): 52 or 465
Encrypted Connection for IMAP: SSL
Encrypted Connection for SMTP: TLS

• Click on OK >> Finish button.
• Done! Finally, your Google mail account was added to Outlook.
• Check whether the account is configured properly or not.

Still Can’t Add Gmail to Outlook 2021, 2019, 2016, 2013? Try Advanced Approach

Why did a user setup Google mail profile in Outlook? The answer is simple! To access and manage the Google mail data items in desktop-based Outlook. However, due to some issues, users getting various sync errors while adding Google mail account to Outlook. Moreover, this problem regularly occurs even after the proper manual settings.

Sometimes the process may hang in between due lots of messages within Google mail account. So, a quick and safe approach is to use SysTools Software to backup Gmail emails to Outlook supported PST format and then use Import/Export feature to add that PST file inside Outlook.

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It is the finest tool that allows the user to export Gmail emails to PST and other file formats if you are unable to add Gmail to Outlook. The PST file is the default data management file in Outlook. So, after getting the resultant file, the user can easily add the PST file in the Outlook program using Import and Export Wizard. Above all, the best part is the tool available for Windows as well as Mac platforms.

Quick Steps to Setup Gmail in Outlook:

1. Download and open the tool. Enter the Gmail account ID & password for login.
2. Select the Category of data and choose the email format “Outlook PST”.
3. Select the destination for the Outlook PST file by using the Browse option. If needed you can also use the Delete After Download option which removes all the emails after the downloading process is finished. 
4. Now click on the Start button to resolve the issue of can’t add Gmail to Outlook.

Once the backup process is done:

• Open the MS Outlook App and go to the File option.
• Now, choose Open and then the Import/Export tab.
• Choose the option “Export to a file” and click Next.
• Now select the “Outlook data file (.pst)” option and click Next.
• Choose the folder in your Outlook account for Google mail data.
• Browse the Outlook PST file and click on Finish.
• After completion, all the Google mail account data is added in MS Outlook.

This way you can resolve the issue of can’t add Gmail to Outlook by following the steps mentioned in the detailed way.

Note: There are two main benefits of using the above tool. First, Gmail account data will be safe, changes made and deletion of data will not alter Gmail data. Second, the tool is a one-time purchase, and backup can be done unlimited times.

Also Read: How to Backup Backup Google One Data Locally

Conclusion

After considering the user query Can’t add Gmail to Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003. In this article, we have discussed a manual way to configure Google mail account to Outlook. However, if users are looking for a solution to how to setup Gmail to Outlook, they can go with the suggested automated solution.

FAQ

Q1. Why I can’t add Gmail account to Outlook?

The common reason could be that some default settings in Gmail are disabled. You will need to change the settings or configure in a way so that you can add Google mail account to Outlook. We have explained how you can set up and resolve the issue.

Q2. How this tool can be used if I am unable to add Gmail to Outlook?

This tool will help you to get the backup of Gmail emails and export them in PST format. Then this PST file can be imported into Outlook to access them.

Q3. Does the software allow to backup of emails from multiple Gmail accounts?

Yes , the tool has no such restrictions, you can simply take a backup from multiple Gmail accounts