Migrate Emails from KMail 19.04.3 to Office 365 Primary and Shared Mailbox
KMail is a desktop-based email client by Kontact and supports viewing HTML mail, filtering, folders, and international character sets. This on-premise email client can handle IMAP, POP3, and local mailboxes for incoming emails. However, due to its limited features, users are moving towards advanced cloud-based platforms.
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Query by User:
“I am using the email component of Kontact and want to export KMail to Office 365 Primary Mailbox. What are the methods to migrate emails from KMail 19.04.3 to Office 365 Primary and Shared Mailbox with attachments? Can you explain the reasons for transferring emails from the KMail email client to O365 Webmail? I need to move emails as soon as possible due to professional reasons. Can anyone provide me with a quick solution? Thank you in advance.
Regards,
John”
Office 365 is a premium subscription service by Microsoft. It allows you to manage and store your files on the cloud and eliminates dependency on hardware for data management. Advanced security features and enhanced email capabilities are making Office 365 the first choice of all users.
Reasons to Transfer Emails from KMail to O365 Webmail
Some of the common reasons given by the users to transfer emails from KMail to O365 webmail are:
- KMail hangs most of the time and you need to exit the email client or restart the program which leads to a bad user experience. On the other hand, Exchange Online offers an easy collaboration of data items and offers faster connectivity.
- There are ghost emails in the folders of this desktop-based email client and the searching feature does not work efficiently. This is not an issue with MS 365 as it is continuously updated and all the bugs are routinely fixed by Microsoft.
- This on-premise email program offers fewer features as compared to Outlook Online which offers online mailbox access, the facility to schedule meetings or invitations, multiple mailbox types like Shared Mailbox, Groups, In-Archive Mailbox, Public folders, etc.
- Office365 is the first choice at workplaces where employees need to work with multiple machines and operating systems. This is because the entire mailbox data is available on the cloud and can be accessed from any device or location. This feature is not available with traditional email platforms.
- With Outlook Online, you can manage or store bulk data which leads to a better user experience.
Method to Convert Emails from KMail 19.04.3 to Outlook Online
There are two ways to convert emails from KMail 19.04.3 to Outlook Online – Manually or using a Third-Party Tool. The Manual method will take a lot of time and is prone to errors.
IMAP Migration:
- Verify your KMail account is set up using IMAP.
- If it is on IMAP configuration, you can migrate your emails to Outlook Online directly.
- After that Configure your KMail account in Outlook client to access the emails on the IMAP server.
- this won’t transfer any locally stored folders or emails in KMail that aren’t on the server.
Export & Import:
KMail allows exporting emails to various formats like Mbox. You can then import this exported file into Outlook Online using a premium vendor tool or service. SysTools offers solutions for migrating emails between email clients.
Some of the limitations of using the Manual Method are:
- It is not feasible to migrate a large amount of data.
- You need to be technically sound to be able to complete the entire migration process efficiently.
- As the procedure is time-consuming, it requires dedicated time as well as resources.
- Manual processes are prone to errors. Therefore, it is difficult to get 100% accurate and precise results.
- Certain External factors like slow systems, etc. can result in the loss of crucial data.
Using a Migration Software – Automated Method
Choosing a manual method to export KMail to Office 365 Primary Mailbox takes a lot of time and technical know-how. If you do not possess the technical knowledge needed for this procedure, it is going to be much more difficult for you. Therefore, choosing SysTools Software to perform MBOX to Office 365 migration is better.
This conversion tool allows you to transfer bulk files, without compromising their integrity. Even organizations or enterprises prefer this tool for importing or exporting large data to MS 365 Mailbox. Not only this, but it also allows you to migrate emails to Office365 Primary and Shared Mailbox separately.
Steps to Connect KMail 19.04.3 to Office 365 Primary Mailbox
1. Launch the tool or your system.
2. Select the File(s) or Folder as per your need and click ‘Next“.
3. Select the required file/ folder. Click the ‘Open‘ button.
4. The file/ folder will be visible on the screen. Select the ‘Remove‘ option to delete any unwanted file or folder. Hit the ‘Next‘ button.
5. OFFICE 365 will be automatically selected. The ‘Maintain Folder Hierarchy’ option is also selected by default. Click on the ‘OK‘ button.
6. The tools show Impersonation and Without Impersonation options.
7. Impersonation option– Add the credentials of Admin in the ‘Office 365 Admin User ID row. Click on ‘Login’ and authenticate. Keep in mind that the Office 365 admin account must be impersonated.)
8. Enter the Office 365 User ID in the next row. This is the O365 User ID where you want to see the output.
9. Without Impersonation –Enter the Office 365 User ID credentials. (ID and Password). This is the account where you want to see the result. Authenticate and proceed.
10. Choose ‘Apply Filter(s) if you want to migrate selective data. Hit the ‘Export‘ button.
11. The progress of migration will be visible on the ‘Final Progress Bar‘.
12. Save the conversion report on your system in the desired location. You can also save the result in the CSV format for future purposes.
13. Now Log in to Office 365 with the User ID where you wish to see the result. Check the output in the Primary Mailbox.
Steps to Move KMail to Office 365 Shared Mailbox
- Launch the software on your Windows machine.
2. Select ‘File(s)‘ or ‘Folder‘ and hit the ‘Next‘ button.
3. Select the folder or File(s) from your system and select ‘Open‘.
4. Choose the ‘With Impersonation” feature and add Office 365 Admin credentials (ID and password). Hit the ‘Login‘ button and authenticate.
5. Enter the ‘Shared Mailbox ID‘ under the ‘Office 365 User ID’ option and Authenticate it.
6. Use ‘Apply Filter(s) feature if you need to move files for a selective date range.
7. Hit the ‘Export’ button and start the migration process. Save the result in the required location on your machine. You can download the output in a CSV format for your convenience.
8. Log in to MS 365 with the user ID that is added as a member of Shared Mailbox.
9. Find the migrated files in the Shared Mailbox in Office365.
Imp Note:
- A shared Mailbox should be created in the Office 365 account and all the members must be assigned to it.
- Always log in to your MS 365 account using the ID that is added as a member of the Shared Mailbox.
Key Features Offered by This Software.
- Facility to migrate unlimited data
- Filter to move selective data based on date range
- Provision to pick either a file or a folder to export data
- Impersonation and Without Impersonation feature
- 100% precise and accurate results
- Support all versions of Windows
- Maintains folder hierarchy.
Read More: Export Eudora Mail Emails & Address Book to Office 365 Mailbox
Conclusion
Technological advancement and the need to access data globally are causing users to switch from on-premise email programs to cloud-based platforms. The manual method to export KMail to Office 365 Primary Mailbox is a tedious task and needs technical expertise. Therefore, it is better to pick an automated tool to migrate emails from KMail 19.04.3 to Office 365 Primary and Shared Mailbox separately. You can try the demo version of the tool and check out its unique features and benefits.
