How to Export Outlook PST File? Learn the Top Technique

Written By Ashwani Tiwari
Anuraag Singh
Approved By Anuraag Singh
Published On September 8th, 2022
Reading Time 4 Minutes Reading

Most organizations and users rely on Microsoft Outlook email clients to manage their data such as emails, contacts, and calendars and carry out a seamless communication process. In some scenarios, users need to export Outlook PST file. Sometimes, the user needs to migrate Outlook PST data to multiple file formats. without the installation of Outlook. In such cases, one has to rely on an automated way to carry out the task. Thus, in this blog, we are going to introduce an all-rounder solution to export PST files to different file formats.

Some Common Queries Frequently Searched By Users

  • How to convert PST File?
  • How to export PST file Outlook 2016?

The queries listed above are searched by various users. The user will get the answers to all the questions in this blog.

Refer: How to Import PST to SeaMonkey Application?

Necessity to Export Outlook PST File

The need to export PST file differs from user to user. However, one can understand the need to perform this data export with the help of the real-world user query discussed here.

A few days ago, my departmental advisor asked me to convert Outlook PST file into MSG and EML file format. The problem is that I do not have the Outlook application installed on my system and therefore, am stuck with this orphan Outlook PST file. So, I want to know is there any method using which I can export Outlook 2016 PST file. I am open to both manual and automated techniques.”

How to Export PST File Without Installing Microsoft Outlook?

To transfer Outlook data file into different file formats, users can rely on some dependable software like SysTools PST File Converter Tool. With this utility, one can easily move PST file into multiple file formats without installation of any external application. The software permits the user to transfer PST file into multiple file format. Moreover, one can convert all types of PST file data including emails, contacts, calendar, notes, journals, etc. into their chosen file format. The tool is also capable of converting corrupt and password protected PST file into the required file format.

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Some of the amazing features associated with PST Converter are:

  • Convert all Outlook data items such as emails, contacts, calendar, tasks etc.
  • Export PST to multiple popular file formats without data loss
  • No PST file size limitations associated with PST Converter software
  • Export Outlook calendar into supported file formats
  • No risk of data loss or data corruption is involved in this process
  • Compatible with all the versions of MS Windows Operating system
  • Selective data migration also possible with this application

Steps to Export Outlook PST File for Windows OS

Step 1. Install and launch SysTools Outlook Conversion Tool on Windows PC.

pst converter

Step 2. Click on Add File option and the browse to the PST file which you want to convert.

add file

Step 3. The software will load all the data stored in PST file such as emails, contacts, calendar, tasks, etc. Click Export to continue.

Preview Data

Step 4. Select the desired file format in which you want to export Outlook PST file.

Select Target File Format

Step 5. Now, click on the Browse button to select the destination location for the resultant file.

choose destination

Step 6. At last, you just need to click on the Export button to begin the conversion process.

export outlook pst file

Step 7. Once the conversion is completely done, users will get notified by a pop-up message.

export outlook pst file

Steps to Transfer PST File on Mac Machine

First of all, download the software and install it on your Mac system.

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Step 1. Run the tool and add PST file or folder.

add file or folder

Step 2. Select required file format to export Outlook PST file.

select format

Step 3. Click on Advance settings for more filters.

advance settings

Step 4. Browse and select the location to save output.

browse location

Step 5. Click on the export button to start the process.

export outlook pst file

Also Read: How to Import PST to Thunderbird?

Author Suggestion

When users have to perform export Outlook PST file without installing the Microsoft Outlook application, then it becomes a challenging situation. To deal with such a situation, users should opt for a versatile and feature-rich utility. Hence, we have included the main features and working steps of this tool. With its help, users can easily export PST file data including emails, contacts, calendars, etc. into multiple file formats.


By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.