Learn About Google Workspace Sync for Microsoft Outlook

Raj Kumar ~ Modified: December 2nd, 2022 ~ Google Workspace ~ 6 Minutes Reading

Google & Microsoft both are the biggest companies that bring amazing applications to make our work life facile. And the most popular business productivity suites are developed by both the organizations whose major part Outlook & Gmail are used by the people throughout the world.

G Suite Gmail is a webmail client developed by Google whereas Outlook is a desktop-oriented application developed by Microsoft. The web version of Outlook is known as the Outlook Web App available in the Microsoft Office 365 Suite.

Nowadays, email communication is the basic mode to do businesses. However, some people use G Suite whereas some of them work on MS Outlook. However, some users or organization needs to work with both email clients. Although, it becomes cumbersome to manage both applications at the same time as both architectures are different.

Complete Solution to Migrate Google Workspace to Outlook

In a situation when there is a need to connect, use & sync Outlook 2021 / 2019 / 2016 / 2013 with Google Workspace/G Suite account, then Google Workspace Sync for Microsoft Outlook (or GWSMO) is the best free utility. With this tool, it becomes possible to work with Outlook along with G Suite Gmail.

So, let’s get started!

Overview of Google Workspace Sync for Microsoft Outlook

GWSMO or Google Workspace Sync for Microsoft Outlook (formerly known as G Suite Sync for Microsoft Outlook) is a desktop-based free utility and can be downloaded from its official site. This software solution let you synchronize the data items of G Suite such as Mails, Calendars, and Contacts with MS Outlook. Besides this, it allows you to export data from MS Outlook 2021 / 2019 / 2016 / 2013 / 2010 / 2007 / 2003 to your Google Workspace account.

With its help, all the email messages, contact info, calendar, events, tasks, and notes are saved in the G Suite as well as in the Outlook account. Hence, all the important data present in both email clients make it possible to work with both accounts simultaneously.

Apart from this, if the user wants to use G Suite Gmail and quit using Outlook, but requires its data in G Suite, then go with Outlook to G Suite Migration Tool. It is the perfect software solution that let users import PST into Gmail business account in a matter of minutes.

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How to Install G Suite Sync for Microsoft Outlook on PC?

As this utility is free, you can easily set it up in the offline environment. All you need to full fill the pre-requisites required to configure GWSMO in order to perform Outlook to G Suite Sync.

Windows Operating System:-

  • Windows 11 (64 bit)
  • Windows 10 (32 & 64 bit)
  • Windows 8 /8.1 (32 & 64 bit)
  • Windows 7 (32 & 64 bit)
  • Windows Vista SP1 (32 & 64 bit)

Microsoft Outlook Application:-

  • Microsoft Outlook 2021 (32 & 64 bit)
  • Microsoft Outlook 2019 (32 & 64 bit)
  • Microsoft Outlook 2016 (32 & 64 bit)
  • Microsoft Outlook 2013 (32 & 64 bit)
  • Microsoft Outlook 2010 (32 & 64 bit)
  • Microsoft Outlook 2007 SP2
  • Microsoft Outlook 2007 SP1 with hotfix
  • Microsoft Outlook 2003 SP3

G Suite Plan:-

  • G Suite
  • G Suite for Education
  • G Suite for Government

Note:- There is no – G Suite Sync for Microsoft Outlook Mac Download. This utility is available for Windows only.

Once you have fulfilled the pre-requisites, execute the below instruction to download GWSMO.

Step 1: Initially, you need to click on the download link:- ‘https://tools.google.com/dlpage/gssmo’ to redirect to its official page.

Step 2: From the following page, click on Download GWSMO. It will start downloading the installer.

download gwsmo

Step 3: Once the GWSMO exe gets downloaded, click and run it on your computer system.

Step 4: On the next screen, click on Yes. It will continue the software setup process.

download google workspace sync for microsoft outlook

Step 5: A real-time download bar appears on the screen that shows how much time is remaining to download the GWSMO application.

Step 6: Acknowledgment message – Installation Complete pops-up once the download procedure gets over.

Once the application gets installed in the system, let us understand how to use it.

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How to Set up GWSMO?

You cannot directly use the GWSMO and synchronize the data. To use the tool, you need to perform some steps and afterward, it becomes easier for you to use the utility.

Plan Before Syncing

Before using the GWSMO utility, you need to login into the Google Admin console and needs to execute the following instructions as described below:

Step 1:- The Calendar, Drive and Docs, and Gmail must have the Service Status is ON for everyone. For this, sign in to Google admin console and go to Apps >> G Suite.

Step 2:- It is mandatory to check the box of Enable G Suite Sync for Microsoft Outlook.

Step 3:- Under Sharing settings, select the radio button corresponding to Enable contact sharing option. Then, click on Save.

Step 4:- Go to Apps >> G Suite >> Settings for Drive and Docs >> Features and Applications. Under the Drive & Docs settings section, Enable the option Allow users to access Google drive with the Drive SDK API.

Guide to Use Google Workspace Sync for Microsoft Outlook on Windows

Step 1: Open the utility and enter the Google Workspace account detail. Then, click on Continue.

download gwsmo

Step 2:- It will redirect to the browser where you need to click on Next.

enter google workspace user id

Step 3:- Afterward, enter the password. Then, click on Next to proceed with the job.

verify the password

Step 4:- In the subsequent screen, click on Allow button.

allow permissions to the gwsmo tool

Step 5:- Under the Create a Google Workspace Profile in Microsoft Outlook window, do not check the Import data from an existing profile option. Then, click on Create Profile.

create google workspace profile in outlook

Step 6: On the setup confirmation page, go with Start Microsoft Outlook.

set up confirmation page

Step 7: Afterward, the tool synchronizes all of your contacts, calendars, and emails with Google account.

synchronize google workspace to outlook

At last, click on Close.

Bottom Line

G Suite Sync for Microsoft Outlook is the best utility that provides a great way to work with Outlook along with the Google Workspace Gmail account. Therefore, in this article, we have discussed everything about the GWSMO utility and how to download and use it. In case, if you only want to import Outlook data into Gmail, go with SysTools software. So, use the utility and enjoy working.

Frequently Asked Questions

Is it possible to download GWSMO to migrate Exchange data into Google Workspace account?

To do this, convert the data of Exchange account into PST format and import its data via. this utility.

Can I install GWSMO on my Mac machine?

No, the Google Workspace Sync for Microsoft Outlook is not available on macOS. Actually, Outlook for Mac has no support for Messaging Application Programming Interface which is mandatory for the working of GWSMO.

Is there any Outlook feature does not support by GWSMO tool?

Yes, G Suite Sync is unable to use Public folders or Rich Text Format (RTF).