How to Perform Granular Recovery for Exchange Mailboxes?

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On September 12th, 2022
Reading Time 5 Minutes Reading

Overview: The write-up deals with the detailed elaboration to perform Granular Recovery for Exchange mailboxes by using the Granular recovery tool. The discussed utility is designed using smart algorithms that will help you recover only required mailbox items from the database without wasting any time or effort.

A Microsoft Exchange Server application deployed on Windows Server and acts as messaging. It can be used by large enterprises as well as small business organizations. As already mentioned, Exchange is a product of Microsoft and it mainly functions as a Mail Server that helps the user to send and receive emails and manage user contact details and calendar entries.

Since all user data is stored in an EDB file format, it is a complex task to manage databases with 100% proficiency. To solve issues regarding recovery of Exchange single or multiple mailboxes or deleted emails, attachments, and other documents, Exchange Administrator needs to perform Granular Recovery of Exchange 2013,2010 mailboxes.

For such requirements, the Administrators need to look out for tried and tested utilities that will help them perform Granular Recovery on the Exchange database. So, to fulfill those requirements, we are here with a perfect application.

Perfect Granular Recovery Tool for Exchange – Suggested by Administrators

With Exchange Server Recovery Software provided by SysTools, it becomes so effortless for Exchange admins and other users to get only desired items out of the database. The software is capable to recover & repair Exchange mailboxes from minimal and major corruption.

There are two scan modes that are offered in this software i.e. Quick and Advance Scan. The advance scanning option also recovers hard deleted Exchange database mailboxes and data items from offline/dismounted .edb files.

Users can easily recover deleted mailboxes after the retention period and export the recovered Exchange database mailboxes directly to the Live Exchange Server. There are various other export options as well that permits users to convert EDB to PST, MBOX, EML, MSG, PDF, HTML, and Office 365.

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Merits of Using This Granular Recovery Tool for Exchange

  • Extract and export only the required items from EDB Mailboxes.
  • Avoid Complex and Lengthy Powershell Commands
  • Support Exchange private & public .edb file and STM file
  • Recover multiple damaged/unhealthy/corrupted Exchange database files.
  • Preserve original folder hierarchy and keep metadata intact after conversion
  • Remove the encryption from Exchange Mailbox (SMIME/OpenPGP) in bulk
  • User-Friendly Interface and Menu Option for smooth recovery & conversion process.
  • Scanning Option [Quick & Advance] to recover and repair EDB file from corruption at Granular Level.

Understand Guide of Granular Recovery for Exchange Mailboxes

Download & Install the software on Windows operating system.

Add File Option: With this option, users can add a corrupted / dismounted EDB File within the software and use different options:

  • Select File: To browse a single file, hit on this option.
  • Search File: This option will look for the EDB files in the mentioned drive.

Note: With this Exchange Granular Recovery tool, you can search an EDB file in all drives as well as any specific drive as per your needs.

Scan Mode: To deal with the corrupted EDB files, users can use two different scanning modes: Quick and Advance Scan.

  • Quick: This mode can be selected in case of fewer or minimum corruption issues. Hit on the radio button corresponding to the Quick mode.
  • Advance: For majorly corrupted EDB files, this alternative is opted by many users. Granular Preview of Exchange EDB File Items.

After selecting the desired file, wait until the software performs Granular Recovery for Exchange items. Once the file is completely scanned, the software will generate a preview of all mailbox items in different modes. View the detailed, differentiated in various sections:

  • Mail Details: Once the file is added, the software display all its folder and sub-folder in the right-hand side panel of the recovery tool. You can select any particular folder to view its content such as Inbox, Sent Items, Junk Emails, etc. Along with this, you can also preview metadata properties such as To, From, and Subject in Normal view mode. Moreover, to view the attachment along with the Mails, click on “Attachment View” mode.

  • Contact Details: The contact details of a specific user can be seen by navigating to the Contacts section. Choose the desired user whose contact details are required. The recovery software shows personal details, contact details, and other relevant information.

  • Calendar Details: You can view specific items saved in the calendar section by pressing on the Calendar section, View the meta-details such as “Subject, Location, Start Time, End time, Categories” in the Preview pane.

  • View Task & Journal Details: By selecting this section, you can view any created journal or task list details stored in user mailboxes.

Export & Save Selected Items of Exchange Mailboxes.

After Granular Recovering of Exchange items from damaged and corrupted EDB mailboxes, now you need to save data to your system. Now, according to need, Exchange users can save specific items or export all mailbox folders stored in the user mailbox. A user can Export data from an Exchange environment in two modes:

  • Migrates Complete Folder List: Select the entire folder in the Export Options section and quickly export complete folder data.

  • Migrates Single Items: Once the specific items from all the sections have been recovered, such as mail, tasks, journals, contacts, calendars, and notes. You can click on Export for Granular recovery of Exchange 2016, 2013, 2010, 2007 mailboxes, and other versions also.

  • Generates Report: Once the migration procedure is complete, an export report is generated along with the detail of items and the export path. This file can be saved in the CSV file format for future use.

Wrapping Up

Recovering Exchange mailbox items such as emails, contacts, and calendars always remains a difficult task for naive as well as Experts. Additionally, there is no direct procedure to perform Granular recovery for Exchange databases. Thus, we have offered the best solution to recover only selected items from Exchange while saving time and effort.


By Kumar Raj

A versatile writer with the vast knowledge of technology helps to reduce the gap between a user and technology. Provides easy and reliable ways to resolve multiple technical issues, which users encounter in their day-to-day life.