How Do I Transfer Office 365 Subscription to New Computer / Account / Tenant – 4 Quick Steps to Follow
If you’re looking for a way to transfer Office 365 subscription to a new computer, then you’re in the right place. We’re here to provide you with a comprehensive solution. In the upcoming sections, we have elucidated all the essential steps involved in this process. Rest assured, while the process may appear complex, it’s quite manageable. Without further ado, let’s get started! Microsoft provides multiple Office 365 plans for Home, Business, and Enterprise. Every user can choose their plan according to their requirements. Due to professional reasons, users need to upgrade or switch their plans from Office 365 Home to Business or Business to Enterprise. For this, Microsoft provides the facility to transfer the Office 365 subscription. Sometimes people ask these questions, and you will get all these queries answered in this write-up –
- Is Office 365 transferable?
- How do I transfer my Microsoft Office 365 plan to a new computer?
- Can I transfer Office 365 to another computer?
- Can I transfer my Microsoft Office 365 to another computer?
- How to transfer an Office 365 license to another PC?
Scenarios Where People Transfer O365 Licenses Between PCs
The most common situation is where a person buys a new device and now wants to use M365 on that device. You may not know, but a personal M365 licence can be connected to 5 devices. If you use less than that, no transfer is needed; simply log in to your new PC, and all your O365 data will appear right there. However, if your device count has reached 5, then you must remove a device from Office 365 before you can add a new one.
Another business related scenario is when a person is leaving an organization. If you used a personal computer for work, then don’t forget to remove the Office 365 subscription from the PC and inform the admin so they can disconnect the device from the admin center and repurpose your license.
How to Transfer Office 365 Subscription to Another Computer (PC)?
Office 365 provides different subscription plans – personal, business, and enterprise. Office 365 personal subscription plan allows you to install Office 365 on one PC; apart from this, Office 365 home subscription allows you to install Office 365 on 5 PCs. Additionally, you can also upgrade Office 365 Personal to a home subscription. If you have been using Office 365 Personal or any other subscription plan on your computer, there can be several reasons to transfer your Office 365 subscription to another computer or a new computer. Follow these steps to perform the same.
3 Stages to Move Microsoft Office 365 Subscription to a New Computer:
To transfer Office 365 subscription to new computer, you have to follow the below steps –
- Stage 1. End the Subscription on Your Old Computer
- Stage 2. Transfer Office to the New Computer
- Stage 3. Install MS Office on the New Computer
Before installing the subscription on a new computer, you have to deactivate Office 365 installation from the old PC. Steps are given below to deactivate Office 365 installation and install Office 365 subscription on a new computer.
How to Deactivate Office 365 Installation on the Old PC?
For Business Users
- Step 1. On your old PC, launch the browser and visit https://login.microsoftonline.com/
- Step 2. Complete the sign-in, and when the home page opens, go to the Devices tab
- Step 3. Look for your PC > Click on its tile > Disable lost device.
Hint: If you don’t know your PC name, click on the Windows button and search for “About your PC” and click it. Right next to the Rename this PC button, you should see the current PC name.
- Step 4. A confirmation pop-up appears, click the Disable lost device. (Note: only use this when you intend to discard the old device; otherwise, a simple logout will be sufficient)
For Personal Account Holders
- Step 1. Log in to your Microsoft account via a browser.
- Step 2. Go to Services & subscriptions -> Devices
- Step 3. Click Sign out
How to Install & Activate Microsoft Office 365 on a New PC?
Step 1. Now boot up your new PC and log in to your Microsoft 365 account (using the same ID; don’t create a new ID, otherwise the license won’t transfer for personal users). This is the exact process for either a personal or business account.
Step 2. Modern M365 licenses auto-attach to the device; you don’t need to worry about the 25-character activation keys anymore.
All the data that was in sync with the cloud will automatically appear in your new PC.
Step 3. Download all M365 Apps.
Step 4. Once the setup is downloaded, run the setup. After that, the setup will automatically install Office 365 on your PC. When it asks to enter an email address to activate your copy of Office 365, enter the email address that is used to buy an Office 365 subscription. This is quite a simple procedure to transfer an Office 365 subscription to a new computer or another computer.
Perform Non-Cloud Office Subscription Transfer
This is for all those who bought any of these licenses: Office Home & Student/Office Home & Business/Office Professional/Office Professional Plus.
Step 1. Finish the app installation on your new device and remove Office apps from your old device.
Step 2. You should receive a 25-character key via email or a license card. You can also find your key in your Microsoft Account under “Services & Subscriptions.”
Step 3. Use this key while installing MS Office on the new computer. This will validate the software for use. By following the above procedure, you can easily move an Office 365 license to a new computer. But what if you need to transfer an Office 365 subscription to another account with email data? Do you know how you can perform this task?
Best Way to Transfer Office 365 Subscription to New Computer with Email Data
It is possible & you can perform this task very easily, but you need an effective & reliable automated tool to perform Office 365 to Office 365 transfer. It will help you to transfer emails & other data from different Office 365 subscription plans to the destination. Some of the important features of this software:
- Transfers email, contact, calendar, task categories, and documents from OneDrive.
- Assists in transferring shared mailboxes between different Office 365 accounts.
- Enables the transfer of Office 365 In-Place Archive mailboxes from one account to another.
- Provides an option to import CSV files for adding source and destination Microsoft 365 user accounts.
- Offers a date filter to selectively transfer emails, contacts, calendars, tasks, and documents.
- Offers the capability to transfer entire or chosen user mailboxes through an admin account.
- Utilizes delta transfer to efficiently transfer newly received items from the source account.
Download the software from below:
Check out this detailed guide to easily perform Office 365 tenant-to-tenant transfer step by step. Now, what if a user wants to transfer Office 365 subscription to another account or tenant? Then he can follow the steps below.
How to Transfer Office 365 Subscription to Another Account?
Remember, transferring data between two Office 365 subscriptions manually is a time-consuming and complicated process. You need to follow these steps to move Office 365 subscription to another account/tenant –
- Step 1. Purchase the plan where you want to transfer data.
- Step 2. Remove your custom domain from the old Office 365 subscription.
- Step 3. Set up your custom domain in the new Office 365 subscription.
- Step 4. Cancel the old Office 365 subscription plan.
All these given steps are required when you have decided to upgrade or transfer Office 365 subscription to another account. But, the most considerable point is how to transfer user data (emails, contacts, calendars, tasks, documents) from one subscription to another tenant to get old emails in a new subscription. So in this upcoming section, we are going to provide a solution for this.
Steps to Transfer Data from One Office 365 Subscription to Another Subscription / Account / Tenant / New Computer
First, download the software –
Step 1. Start the software on your machine and select Microsoft 365 as a source and destination to perform this transfer task.
Step 2. After that, select a checkbox of email, document, contact, and calendar to transfer. The tool also provides a Date-based filter, and you can transfer only selected data by applying a filter option.
Step 3. Add the source and destination admin information and validate permissions.
Step 4. Now, fetch source users by clicking on the Fetch Users button.
Step 5. The software provides the Users Mapping option, which allows you to map between Source and Destination users. To do this, you have to import a CSV file (in which you have maintained the source and destination user ID). Browse the CSV file and click on the Upload button.
Step 6. User mapping completed, now click on the validate button.
Step 7. Click on the Start button to start the transfer to move Office 365 subscription to another account.
Step 8. Now you can see the transfer is completed. You can download the reports for post-transfer validation.
After completing all the steps, you will have emails and other data in a new Office 365 subscription account.
Conclusion
In this tutorial, we have provided a solution that will help you to transfer Office 365 subscription data to another account/tenant / new computer. As it is evident from above that Microsoft offers multiple Office 365 subscription plans. And you can select any plan according to your requirements. But, once you are going to upgrade the plan, there is a need to move the old Office 365 subscription data to the new subscription. Unfortunately! There is no direct solution provided by Microsoft for the same. Therefore, this entire step-by-step write-up is dedicated to users searching for – how can I transfer an Office 365 subscription to another computer or how to move an Office 365 license to a new computer or account.
Frequently Asked Questions on O365 Subscription Transfer Process
Q: Is it possible to transfer an Office 365 License to a new computer?
Yes, depending on what type of O365 license you have, personal or business, you can very easily change the computer through which you access Microsoft 365 apps, provided the account remains the same.
Q: Can Office 365 licenses be transferred to a different computer with a new account?
Not possible for personal accounts. You must cancel and delete the old account and purchase a new subscription (don’t forget to conduct a data transfer before you close the original account). In case of a business license, device reassignment is possible even if the user account changes; however admin must use specialised tools to transfer all of the data between the two accounts.
Q: How do I transfer a M365 license from one PC to another?
It is as simple as logging in to the new device. Microsoft takes care of all the rest.
Q: Do I need a product key to shift licenses between PCs?
No, modern cloud-based M365 subscriptions are directly tied to your Microsoft account.
Q: Is there a limit on how many times or how frequently I can transfer O365 licenses between two PCs?
No, there is no limit to how many times you can transfer or reinstall Microsoft 365; The only limit is that you can’t be actively signed into more than 5 devices at the same time.
Q: Can I transfer an O365 license between a PC and a Mac?
Yes, the M365 licenses are cloud-based, and there is no difference between an O365 on Windows or Mac; you can transfer just by logging in.