Resolve Lotus Notes File Does Not Exist Error Generated During Documents Archiving
Lotus Notes, the desktop email client by IBM has been remarked as the best email client in all aspects. The functions and security provided by IBM Notes are Outstanding hence, the favorite of business organizations. Mainly, large business organizations depend on the Lotus Notes client so as to make use of the services offered by Domino Server. Though the client provides high security, it doesn’t mean that the client is fully free from errors. There are situations that put the client in trouble. “Lotus Notes File Does Not Exist” is one such situation when you try to archive the documents.
During the attempt to archive, sometimes users may be bounced with the Lotus Notes error message “.nsf File Does Not Exist”, limiting the archiving of documents. What can be the reason for such an error message? How can the error be resolved? Here, in this blog, we discuss the ways to resolve the issue. But, before moving to the solutions, let us take a look at what contributes to the need for archiving.
Why Lotus Notes Users Archive their Data?
Archiving keeps a copy of the documents and helps to meet specific requirements or criteria. The benefits obtained from archiving are it maintains the size of the database, unused or old emails can be kept apart, performance can be maintained, etc. Actually, archiving was meant for keeping information that is not used for a long time. However, it can even be marked as the method of backing up the data. Hence, archiving is carried out by the organizations and is recognized as essential, but as per your need, you can also Merge Lotus Notes Archive Database as per your need.
Nevertheless, sometimes while trying to archive users meet with the error message in Lotus Notes:
“.nsf File Does Not Exist”
What Cause Lotus Notes ‘File Does Not Exist Error?
The message is seen because of the destination .nsf file i.e. a_nameofdb.nsf archive is missing out from the directory.
The missing file can be either because of Deletion, Renaming, etc.
How Can Lotus Notes ‘File Does Not Exist’ Error Be Solved?
Here, some of the solutions for the error are discussed.
- Check for the Archive File Location by looking at the properties
File>>Database>>Properties>>Archive Settings - Verify whether the file is missing or has got Renamed using Windows Explorer
- Site the File in different Directory or Folders
- Follow the steps below if none of the above worked. The steps below are to be followed if the file has got Removed or Deleted.
- Create or Rename NSF File in the exact location.
- If the location got messed up then, Change the Location to the exact location.
A Recommended Solution to Fix “.nsf File Does Not Exist” Error
Lotus Notes or HCL Notes is often prone to these types of errors that make the data inaccessible for its users. Other than that, it is quite common for users to migrate from Lotus Notes to another email application, for instance, Outlook. As MS Outlook offers more prominent features with the easy user interface. That is why it is advised by experts use third-party software to export IBM Notes to Outlook to avoid such errors.
One such utility is the NSF to PST Converter Software that permits users to export NSF emails, contacts as well as calendars, tasks, notes, journals to Outlook without any interruption. Moreover, this tool also preserves the Internet Header, HTML Formatting as well as Doc Links.
Step by Step Guide to Use the Tool
1. Download and Launch the NSF Converter on your local machine.
2. In the next step, select the Add file or folder(s) option to upload your NSF files.
3. Apply the necessary filters and required advanced options as per your requirement.
4. Browse to the desired destination path and hit on the Export option.
5. Lastly, you can import your Lotus Notes emails to Outlook via Import & Export Wizard.
Conclusion
Sometimes when users try to archiving of documents then they are bounced with the Lotus Notes error message “Lotus Notes File Does Not Exist”. As we suggest a manual solution to fix the IBM Notes archiving issue easily. Other than that, we have also shared a prominent solution to help you move your Lotus Notes emails to Outlook safely to avoid these types of errors in the future.