A Swift Tutorial for Mailchimp Outlook Integration – Windows & Mac

Written By Andrew Jackson
Anuraag Singh
Approved By Anuraag Singh
Published On August 12th, 2022
Reading Time 5 Minutes Reading
Applies to: Mailchimp. Windows Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2000. Outlook for Mac 2019, 2016, 2011.

Mailchimp is a powerful online emailing tool best used for sending newsletters, creating or publishing campaigns on social networks and adapt the business strategy for future campaigns. It is famous for its performance and ease of use, which has made it the most used tool in the world. It sends email campaigns and informative emails in HTML format that can be accessed with all email clients. Mailchimp is the best way to analyze the impact, click rate, opening rate, unsubscribe, and rejected emails.

Mailchimp Outlook integration

On the other hand, Outlook is an email client developed by Microsoft that works on both Windows and Mac platforms. It is an eminent emailing application used to send, receive, store, and manage emails over the Internet connection. It is a part of Microsoft Office suite with more than 150 million active users. High-level security, Tracking Marks, Instant Actions, Offline Access, Appointments, and Contacts Management, etc., are some of the best facilities offered by this email client.

Integrating two amazing platforms always results in improved productivity and profit. Therefore, today in this article we will show you how to perform Mailchimp to Outlook integration into two simple steps. So, stay tuned with us and keep reading the article.

Mailchimp Outlook Integration Just in Two Simple Steps

Mailchimp and MS Outlook are two different platforms used for different purposes and so are their file types. Moreover, there’s no direct option to connect Mailchimp to Outlook and the complete Mailchimp and Outlook integration process is categorized in two major steps. It is recommended to follow the steps carefully to avoid any kind of data loss or mapping issues:

Step 1. Export Subscribers List from Mailchimp

Follow the steps below to export entire contacts or audience from Mailchimp:

  • Open Mailchimp and click on Audience tab
  • In case of more than one audience, click on Current audience drop-down list
  • Click View Contacts

how to use Mailchimp with Outlook

  • Hit the Export Audience button

Mailchimp and Outlook integration

  • Once the export process gets ready, click Export as CSV

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  • A CSV with entire Mailchimp contacts will start downloading in your system

Note: Follow the same steps to export each individual from Mailchimp and once they are exported, make sure your file is formatted properly and does not comprise any import errors.

Step 2. Import Mailchimp Contacts to Outlook

Now you have exported your Mailchimp contacts in CSV file format. But, if you will try to import this CSV directly to MS Outlook, then this might lead you to permanent data loss and other problems because of CSV compatibility issues. Therefore, first, we will make this Mailchimp CSV file MS Outlook compatible via converting it into vCard file format. Follow the steps below to do the same according to your operating system:

On Windows OS X

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  • Launch it and click on the Browse button. Navigate and select the Mailchimp Contacts CSV file

Mailchimp Outlook integration

  • Preview CSV contacts along with entire contact details. Click Next


  • Select CSV contact field and map it with appropriate vCard contact field

how to use Mailchimp with Outlook

  • Once all the CSV fields get mapped with vCard fields, hit the Next button

connect Mailchimp to Outlook

  • Select vCard v3.0 or 4.0 and check the Import empty email addresses option in case if you have exported only email addresses from Mailchimp. Select a destination location for the resultant file and hit the Convert button

mailchimp contacts to outlook

  • All the CSV contacts will get converted into vCard format
  • After this, open Microsoft Outlook and click File >> Open&Export >> Import/Export

Mailchimp Outlook integration

  • Select Import a vCard File (.vcf), click Next

Mailchimp to Outlook

  • Locate the converted vCard file and click Open

Mailchimp Outlook integration is done and all the Mailchimp contacts can be accessed simply with Microsoft Outlook contact list

On Mac OS X

  • Download and install CSV to VCF Conversion Tool for Mac tool on your Mac machine

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  • Launch it and click on Add File (s) button. Locate and add the Mailchimp CSV file

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  • Select vCard as export option and choose Mac vCard. Select vCard v3.0 or 4.0

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  • Choose CSV contact field and map it with appropriate vCard filed

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Note: Hit the Auto-map button to map all the CSV contact fields with vCard fields automatically at once.
  • Click on Change and select a destination location to save the output file. Click Convert

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  • All the CSV contacts will get converted into vCard file format right after this and Mailchimp and Outlook integration can be done now

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  • Now mail this vCard as attachment to your Outlook account and open the message that contains vCard as attachment
  • Hit a double-click on the attachment
  • The vCard will be opened automatically in the Contacts window
    In Contacts tab, hit a click on Save >> Close
You also might be interested in: How to Import LinkedIn Contacts to MailChimp

Final Words

How to do Mailchimp Outlook integration is one of the most asked questions of Mailchimp users. In this article, we have discussed the best ever and most simple solution to perform Mailchimp and Outlook integration. The method discussed here is completely secure and can be executed without so much technical expertise.


By Andrew Jackson

I am SQL DBA and SQL Server blogger too. I like to share about SQL Server and the problems related to it as well as their solution and also I do handle database related user queries, server or database maintenance, database management, etc. I love to share my knowledge with SQL Geeks.