How to Save Outlook.com Webmail to PDF File?
Microsoft Outlook.com is a webmail service to manage emails, contacts, calendars, notes, tasks, and documents. But there are multiple reasons to save Outlook.com emails in a digital format such as PDF. Saving emails, contacts, calendars, or any other data into a secure format can secure you from data hacks or data loss situations.
No doubt PDF is a secure format to keep information without any alteration. You can easily share, print, and view PDF files with any operating system, web browser, or device. You can also protect your PDF file with an owner or user-level password. Also, in the courtrooms PDF files is a legally acceptable documents.
Now let’s talk about the solutions, there are two methods to save Outlook.com emails to PDF format. You can opt for an automated method for a hassle-free process or a manual method with some limitations.
Manual Solution to Save Outlook.com Emails to PDF
In Outlook.com webmail, you get a Print option to take out a hard copy of an email. Also, you can use the print option for saving Outlook.com emails in PDF format. Follow the step-by-step process to print or save emails from your Outlook.com online account.
1. Login into your Outlook.com with valid user name and password
2. Open an Email then Click on … (More) option
3. In the Next step, select Print option from the drop-down list
4. Next, choose Save as PDF option from the give list
5. In final step, click on Save option to save Outlook.com Mail to PDF format.
There are some limitations with the manual method such as does not print Outlook emails with attachments and only saving a single email at a time. To save bulk Outlook.com emails to PDF format, move to the direct solution.
Automated Tool to Save Batch Outlook.com Emails to PDF
Get an Outlook.com Email Backup Solution by SysTools to save multiple or batch emails, contacts, calendars, notes, and tasks into various formats including PDF. You can directly extract all the attachments into a separate folder from all Outlook.com emails. Also, this tool helps to save documents into suitable file formats.
There are additional settings available to customize the saving process. These settings are Date Filter, Category Selection, Folder Selection, Delete after Download, Incremental Backup, and Pause & Resume. Easily save bulk Outlook.com emails into PDF format.
Four Simple Steps to Save Outlook.com Emails to PDF
Don’t Forget: We have provided how to save Outlook.com emails to PDF in just 4 steps. But for that, first you need to enable the Two-step verification feature in Outlook.com and generate the App Password. If you do not know how to do it then Get the Steps Here.
You have to follow just four steps to save Outlook.com emails to Adobe PDF format. If you need to customize the saving process then use the advanced settings. Follow the below-mentioned steps:
1. Download and open the software solution and select your preferred Language, then login with Outlook.com credentials with Username and App Password.
2. Next, select the PDF file type from the given list with Save Attachment on Disk (if required) option
3. Select the required Category with the advanced settings such as date & folder filter, delete after download, incremental backup, and others
4. In the final step, select the destination location and click on Export button to start the process.
Follow the mentioned four steps to successfully complete the task on Windows or Mac machine. After getting PDF files you can easily print, share or view the content without any limitations.
Summing Up
No doubt Outlook.com provides multiple security features, but data loss can be done. Better to save Outlook.com emails to digital format like PDF, that easy to share and view. In this blog we described the best two method to complete the task. Manually you can print a single email in PDF format without attachments. Automated solution remove all the limitations and provide batch saving option with attachments on Mac and Windows OS.
