Why Microsoft Office 365 is Better Than Google Workspace – Reasons & Benefits

  author
Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On November 16th, 2023
Reading Time 5 Minutes Reading

Nowadays most Google Apps users are trying to change their cloud platform to Microsoft. After hearing about it you will think why this is happening. There are a lot of reasons behind this great change which include the advantages & benefits of Office 365 over Google Apps. In this blog, we are going to find the reason why Office 365 is better than Google Apps.

Features That Make Office 365 Lead Over G Suite

Features Microsoft 365 Google Workspace
Applications Outlook 365, One Drive for Business, Teams, SharePoint, MS Word, PowerPoint, Excel, Onenote, Access, etc. Gmail, Google Drive (Docs, Sheets, Slides), Hangouts (rebranded as Google Meet and Chat), Calendar, Sites, etc.
Email Storage Email storage varies based on the plan, typically ranging from 50 GB to unlimited storage. Gmail offers various storage options with the basic plan providing 30 GB. Higher-tier plans offer more storage.

Google Drive usually includes 30 GB of storage, shared between Gmail and Drive. More storage is available in higher-tier plans.

File Storage File storage usually includes 1 TB of OneDrive storage for most business plans.
Security Services Utilizes advanced security tools, including AI-driven threat detection, compliance management, and data loss prevention. Provide the services to auto-detect suspicious activities from both user and admin accounts.
Pricing Plans are typically divided into Business, Enterprise, and Education categories, with prices ranging from $5 to $35 per user per month, depending on the plan and features.

Note: Plans with below 50 GB of Emails and 1TB of cloud storage are different
Monthly plans per user

Google Workspace offers plans starting from Basic to Business Plus, with prices ranging from $6 to $25 per user per month.
Accessibility Provides offline access to applications like Outlook, Word, Excel, and PowerPoint through desktop applications. Online access only
Communication Services Outlook emails, Teams Gmail, Google Meet
Intranet SharePoint Google Sites

Advantages of Microsoft 365 over Google Workspace

In the above section, we saw the features that create the difference between Office 365 and G Suite services. In the following section, we are going to discuss why Office 365 is Better than Google Apps through its benefits of G Suite. Let’s get started !!!

Familiar User Interface

Microsoft 365 maintains a consistent interface across offline and online platforms, offering familiarity to users accustomed to Microsoft applications on Windows. This continuity contributes to its popularity.

On the other hand, Google Workspace, while intuitive, might have a different user experience, potentially causing some difficulty for users transitioning from desktop-based applications.

Security

Microsoft 365 emphasizes robust security measures, complying with high standards such as ISO 27001 and utilizing artificial intelligence in its security services. Both suites provide security measures, but Microsoft 365 offers a more comprehensive approach with features like data center security, antivirus and anti-spam protection, and encrypted access.

High efficiency & Compatibility

Microsoft 365 is highly compatible with various applications and software, enabling efficient data transfer without significant compatibility issues. On the other hand, Google Workspace might have compatibility limitations when exchanging data between different applications, creating potential user challenges.

Better Online Collaboration

Microsoft Teams facilitates seamless online collaboration and meetings with features like unlimited audio/video meetings for up to 300 users, along with private social networks for instant messaging and file sharing. Although Google Workspace offers Google Meet for online meetings, but with limitations on the number of participants and meetings per month compared to Microsoft Teams.

Reliability & Scalability

Microsoft 365 is known for its reliability, backed by a financially supported service level agreement (SLA). It also offers scalable services based on user needs. Google Workspace’s reliability might not be as transparent, and service downtime might be recognized only after a substantial portion of the user base is affected.

Also Read: How to Migrate Google Calendar to Office 365 – Top 2 Approaches

Provide Offline Access Through Desktop Apps

Microsoft 365 provides desktop-based applications for offline access, enabling easy synchronization between offline and online workspaces for efficient data management. Google Workspace primarily operates online, which can pose challenges for users needing offline access to manage their data.

These advantages influence users’ preferences based on their specific needs and familiarity with either suite’s interface and functionalities. If you think, you need to migrate G Suite to Office 365. Then you can use SysTools G Suite to Office 365 migration tool.

Download Tool Purchase Now

Steps to Operate this software

Step 1. Download, install, and launch the tool. Choose G Suite as the source, and Office 365 as the destination.

enter source and destination users

Step 2. Since we are migrating complete data from one platform to another. Hence, choose all the mailbox items and apply a date filter to migrate specific data from the workload selection area.

Step 3. Enter G Suite Admin Email, and Service Account details, upload the p12 Certificate File, and validate permissions.

provide details

Step 4. Provide Office 365 admin credentials, validate permissions, and proceed to Next.

Office 365 as destination

Step 5. Add source and destination users, and create a mapping in the user tab.

users

Step 6. Validate permissions for added users.

Begin Migration

Step 5. Click Start Migration to move data to Office 365.

Begin Migration

You Can Also Read – G Suite Legacy Free Edition Now Discontinued – What You Should Do Now?

Conclusion

In this comprehensive discussion, we’ve highlighted the critical reasons why Office 365 stands out over Google Apps. By comparing Microsoft 365 and Google Workspace, we’ve delved into the distinguishing features and outlined the benefits that Office 365 offers over G Suite.

Both services excel in their own right, catering to diverse user needs. However, the advantages presented by Office 365—such as a familiar interface, robust security measures, high efficiency and compatibility, and enhanced online collaboration—underscore its appeal.

Additionally, if you ever think about switching from Google Workspace to Microsoft 365, then it is suggested to use the above software. It will help perform the entire migration with flying colors.

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