Know Why Microsoft Office 365 is Better Than Google Workspace
Based on a recent survey, most organizations are switching from Google Workspace to Microsoft 365. After hearing about it you might wonder why this is happening. There are a lot of reasons behind this change, which include the benefits of Office 365 over Google Apps. Hence, in this blog, we are going to find the reasons – Why Office 365 is better than Google Workspace?
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In today’s era of technology, businesses are constantly looking for more modern yet effective business office suites, that can drive more work productivity at lower cost. Since they are essential for business growth hence, choosing the right one plays a vital role in developing and shaping the organization.
When it comes to choosing the right one for your organization. Then the two prominent competitors come to our mind, those are Microsoft 365 and Google Workspace. While both comprise robust features and security, Microsoft 365 emerges as the prime choice of users due to several modern facilities. These include offline Office software, rich features, and regular security updates. Let’s have a quick overview of the features comparison.
Features That Make Microsoft 365 Lead Over Google Workspace
| Features | Microsoft 365 | Google Workspace |
|---|---|---|
| Applications | Outlook 365, One Drive for Business, Teams, SharePoint, MS Word, PowerPoint, Excel, Onenote, Access, etc. | Gmail, Google Drive (Docs, Sheets, Slides), Hangouts (rebranded as Google Meet and Chat), Calendar, Sites, etc. |
| Email Storage | Email storage varies based on the plan, typically ranging from 50 GB to unlimited storage. | Gmail offers various storage options with the basic plan providing 30 GB. Higher-tier plans offer more storage.
Google Drive usually includes 30 GB of storage, shared between Gmail and Drive. More storage is available in higher-tier plans. |
| File Storage | File storage usually includes 1 TB of OneDrive storage for most business plans. | |
| Security Services | Utilizes advanced security tools, including AI-driven threat detection, compliance management, and data loss prevention. | Provide the services to auto-detect suspicious activities from both user and admin accounts. |
| Pricing | Depending on the plan and features, plans are typically divided into Business, Enterprise, and Education categories, with prices ranging from $5 to $35 per user per month.
Note: Plans with below 50 GB of Emails and 1TB of cloud storage are different |
Google Workspace offers plans from Basic to Business Plus, with monthly prices ranging from $6 to $25 per user. |
| Accessibility | Provides offline access to applications like Outlook, Word, Excel, and PowerPoint through desktop applications. | Online access only |
| Communication Services | Outlook emails, Teams | Gmail, Google Meet |
| Intranet | SharePoint | Google Sites |
Advantages of Microsoft 365 Over Google Workspace
In the above section, we saw the features that create the difference between Office 365 and G Suite services. In the following section, we are going to discuss why Office 365 is Better than Google Workspace. Let’s get started.
Consistent Familiar UI
Microsoft 365 maintains a consistent interface across offline and online platforms, offering familiarity to users accustomed to Microsoft applications on Windows. This continuity contributes to its popularity.
On the other hand, Google Workspace, while intuitive, might have a different user experience, potentially causing some difficulty for users transitioning from desktop-based applications.
More Storage
Microsoft offers 50 GB storage with its basic plans, which store email messages and attachments. For Documents, it offers 1 TB of extra storage in terms of OneDrive for business. On the other hand, Google Workspace only offers 30 GB which is pooled storage, meaning it would be used by all its applications including Gmail, Drive, Sheets, Word, etc. This is a significant advantage of choosing Microsoft 365 over Google Workspace.
Better Security
Microsoft 365 emphasizes robust security measures, complying with high standards such as ISO 27001 and utilizing artificial intelligence in its security services. Both suites provide security measures, but Microsoft 365 offers a more comprehensive approach with features like data center security, antivirus and anti-spam protection, and encrypted access.
High Efficiency & Compatibility
Microsoft 365 is highly compatible with various applications and software, enabling efficient data transfer without significant compatibility issues. On the other hand, Google Workspace might have compatibility limitations when exchanging data between different applications, creating potential user challenges.
Better Online Collaboration
Microsoft Teams facilitates seamless online collaboration and meetings with features like unlimited audio/video meetings for up to 300 users, along with private social networks for instant messaging and file sharing. Although Google Workspace offers Google Meet for online meetings, but with limitations on the number of participants and meetings per month compared to Microsoft Teams.
Reliability & Scalability
Microsoft 365 is known for its reliability, backed by a financially supported service level agreement (SLA). It also offers scalable services based on user needs. Google Workspace’s reliability might not be as transparent, and service downtime might be recognized only after a substantial portion of the user base is affected.
Also Read: How to Migrate Google Calendar to Office 365 – Top 2 Approaches
Provide Offline Access Through Desktop Apps
Microsoft 365 provides desktop-based applications for offline access, enabling easy synchronization between offline and online workspaces for efficient data management. Google Workspace primarily operates online, which can pose challenges for users needing offline access to manage their data.
These advantages influence users’ preferences based on their specific needs and familiarity with either suite’s interface and functionalities. If you think, you need to migrate G Suite to Office 365. Then you can use SysTools G Suite to Office 365 Migration tool.
Steps to Operate this Software
Step 1. Download, install, and launch the tool. Choose G Suite as the source, and Office 365 as the destination.
Step 2. Since we are migrating complete data from one platform to another. Hence, choose all the mailbox items and apply a date filter to migrate specific data from the workload selection area.
Step 3. Enter G Suite Admin Email, and Service Account details, upload the p12 Certificate File, and validate permissions.
Step 4. Provide Office 365 admin credentials, validate permissions, and proceed to Next.
Step 5. Add source and destination users, and create a mapping in the user tab.
Step 6. Validate permissions for added users.
Step 5. Click Start Migration to move data to Office 365.
You Can Also Read – G Suite Legacy Free Edition Now Discontinued – What You Should Do Now?
Conclusion
In this comprehensive guide, we’ve highlighted the critical reasons why Office 365 stands out over Google Workspace. Both services excel in their own right, catering to diverse user needs. However, the advantages presented by Office 365, make it a more prominent choice for organizations and users.
Additionally, if you ever think about switching from Google Workspace to Microsoft 365, then it is suggested to use the above software. It will help perform the entire migration with flying colors.
