SysTools Excel to Outlook Converter
Tool to Convert Multiple Contacts From XLS / XLSX to Outlook Address Book

(Average Rating 4.8 Based on 839 Reviews)

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  • Export contacts from Excel XLS and XLSX Files into MS Outlook
  • Directly configure & save MS Excel contacts into Outlook contact group
  • Load & preview contact information saved within Excel Spreadsheet
  • Convert multiple MS Excel file formats :XLT, XLSM, XLSB, XLTX
  • Excel to Outlook Converter allows to map Excel fields to Outlook attributes
  • Create Distribution List/ Contact Group in Outlook for Excel contacts
  • Move all contact details from Excel workbook to Outlook contact group
  • Allow to exclude duplicate contacts during Excel XLS to Outlook conversion
  • MS Outlook must be installed & configured on the conversion machine
  • Software supports Windows Versions and MS Outlook Versions

Free Live Demo - SysTools Excel to Outlook Converter Fully Secured Download Version

Excel Contacts to Outlook Converter

Convert Contacts from Excel Spreadsheet to Outlook Distribution List

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excel support file formats

How to Convert Excel Spreadsheet to Outlook Contacts?

Excel to Outlook Converter Tool is designed with advanced algorithms so that it can directly import contacts from spreadsheets to Outlook. The following is a list of all formats supported by the tool to export in MS Outlook:

  • Excel File Formats: XLS, XLSX (Excel Spreadsheet), XLSX(Strict Open XML Spreadsheet), XLT File (Excel 97 Template), XLSM (Excel Macro-Enabled Workbook), XLSB(Excel Binary Workbook), XLTX (Excel Template), XLTX (Excel Template)
  • Text File Formats: TXT File (TEXT Macintosh), TXT (TEXT MS-DOS), TXT (TAB Delimited), TXT (UNICODE TEXT), CSV (Comma Delimited), CSV (Macintosh), CSV (MS–DOS)
  • Other File Formats: ODS (ODF [Open Document Format] for Spreadsheet), DIF (Data Interchange Format), SLK (Symbolic Link), dBase - DBF File (DBASE file format), TSV File (Tab Separated Values), OTS File (ODS Spreadsheet Template)

xls to outlook distribution list

Import Excel List to Outlook Contact Group

Import contacts from Excel Spreadsheet to Outlook contact group (that’s what Distribution List is called now in the latest versions of Microsoft Outlook (2019, 2016, 2013, 2010); the process is now simpler with Excel to Outlook Converter. The software includes a smart feature that allows to create a Distribution List directly from the software pane and one can name it accordingly. After completing the conversion process, users will get the newly created distribution list in their Outlook contacts along with all stored contacts. Below are the instructions to create a contact group/ distribution list in Outlook using Excel XLS to Outlook Converter:

  • Browse and add the MS Excel file to the software
  • Map all the Excel file fields with Outlook attributes
  • Check ‘Do you want to create distribution list’ option
  • Enter a name for distribution list. Click on Convert

List of File Formats & Outlook Fields Supported by Excel to Outlook Converter

Excel File Format

Excel Workbook (*.xlsx), Strict Open XML Spreadsheet (*.xlsx), Excel Macro-Enabled Workbook (*.xlsm), Excel Binary Workbook (*.xlsb), Excel 97-2003 Workbook (*.xls), Excel Template (*xltx), Excel Macro-Enabled Template (*.xltm), Text (Tab delimited) (*.xlt)
Text (Tab delimited) (*.txt), Unicode Text (*.txt), TXT File (TEXT Macintosh) (*.txt), TXT (TEXT MS DOS) (*.txt), TXT (TAB Delimited) (*.txt), XML Spreadsheet 2003 (*.xml), Microsoft Excel 5.0/95 Workbook (*.xls),
CSV UTF-8 (Comma delimited) (*.csv), CSV (Comma delimited) (*.csv), CSV (Macintosh) (*.csv), CSV (MS – DOS) (*.csv)
Formatted Text (Space delimited) (*.prn), Text (Macintosh) (*.txt), Open Document Spreadsheet (*.ods), DIF (Data Interchange Format) (*.dif), SLK (Symbolic Link) (*.slk), dBase - DBF File (*.dbf), TSV File (Tab Separated Values) (*.tsv)

File Format Extensions
  • *.xls
  • *.xlsx
  • *.xlsm
  • *.xlsb
  • *.xlt
  • *.xltx
  • *.xltm
  • *.csv
  • *.txt
  • *.xml
  • *.ods
  • *.dif
  • *.prn
  • *.slk
  • *.dbf
  • *.tsv
Outlook Contacts Fields User Defined Fields in Folder, Address Fields, Email Fields, Fax / Other Number Fields, Miscellaneous Fields, Name Fields, Personal Fields, Phone Number Fields, All Document Fields, All Post Fields, All Mail Fields, All Contact Fields, All Appointment Fields, All Task Fields, All Journal Fields, All Notes Fields, All Contacts Group Fields
Available Outlook Attributes
  • First Name
  • Middle Name
  • Last Name
  • Full Name
  • Initials
  • Gender
  • Hobby
  • Company
  • Birthday
  • Profession
  • Job Title
  • Department
  • Email Address
  • IM Address
  • ISDN Number
  • Mailing Address
  • Telex Number
  • Title
  • Web Page
  • Email Display Name
  • Address City
  • Address State
  • Address Country
  • Address
  • Home Address
  • Home Address City
  • Home Address Country
  • Home Address Postal Code
  • Home Address State
  • Home Address Street
  • Home fax Number
  • Home Telephone Number
  • Business Address
  • Business Address City
  • Business Address Country
  • Business Address Postal Code
  • Business Address State
  • Business Address Street
  • Business Fax Number
  • Business Home Page
  • Business Telephone Number

List of Key Features in SysTools Excel to Outlook Converter
Software to Import Contacts from XLS / XLSX to Outlook Account

convert xls to outlook contacts

Convert XLS to Outlook Contacts

MS Excel to Outlook Converter Tool enables to export contact list from Excel spreadsheet to Outlook profile. Using this, one can convert XLS File, XLSX (Excel Spreadsheet), and XLSX(Strict Open XML Spreadsheet) contacts to Outlook Group along with all their details. The contact details include first name, last name, email address, phone number, address etc. Also, the tool supports to export contacts from CSV file into Outlook.

preview xlsx file contacts

Convert Excel Workbook & Template Files

In MS Excel, files are organized in workbooks and worksheets. The advanced tool allows to export contacts from excel workbooks, such as XLSM (Excel Macro Enabled Workbook), XLSB(Excel Binary Workbook). Despite this, users often use Excel Templates to enhance their work productivity. The software also supports to export XLT File (Excel 97 Template), XLTX (Excel Template), and XLTX (Excel Template) to Microsoft Outlook profile.

map xls file to outlook PST

Preview XLS Contacts & Selected Mappings

The XLS to Outlook Contacts Converter tools provides a preview of all Excel file fields and the entire data in the software preview panel. You can go through the Excel file data from the software as soon as you load the file in the application. The utility also provides preview of all contact field mappings from Excel to Outlook contacts that you have assigned from the tool.

excel contacts to outlook fields

Map and Export Attributes

In order to export contacts from Excel spreadsheet to Outlook account; it is necessary for the fields to be properly mapped. Using the field mapping feature of Excel to Outlook Converter, you can save each detail in a proper manner. For instance; map the first name in Excel file with first name field of Outlook contact.

transfer Excel xlsx to outlook contacts

Exclude Duplicate Contacts

Exclude Duplicate Contacts: Any duplicate contact available in the Excel file contacts list is possible to be excluded. XLS to PST Converter provides you with an optional feature to exclude or include duplicate contacts to transfer Excel contacts to the Outlook email address.

email address in xls to contacts in outlook

Exclude Empty Mail Addresses

If there are contacts in Excel file having email address field left as blank or empty then you can exclude such contacts from conversion. Excel to Outlook PST Converter allows excluding or including such contacts from conversion that are having email address field unavailable.

xls contacts to outlook distribution list

Create Outlook Distribution List

Instead of saving the contacts in Outlook address book as a list, one can import contacts from Excel XLS to Outlook distribution list/ contact group. Also, you can transfer Excel contacts to Outlook to create a distribution list out of it. Excel to Outlook Converter allows to create a distribution list for all the contacts listed in it. Users can provide any desired name to this distribution list.

export excel contact to outlook

Save Excel Contacts in Outlook

Excel to Outlook Converter export XLS contacts to Outlook and directly configure them into your Outlook address book. Now, once the conversion is finished, open your MS Outlook profile and click on contacts folder to view the exported contacts with associated details.

Excel to Outlook Converter Software Specification
Download XLS to Outlook Converter Free Demo to Test How to Convert Excel Contacts to Outlook

Software Download

Size : 2.4 MB

Version : 4.1

MD5 : 737b7f7838dbb8ddbc00ba105fbc5e56

Trial Limitations

Demo of Excel to Outlook software allows the users to convert just the first 5 contacts from MS Excel spreadsheet to MS Outlook contact list free of cost.

System Specifications

Hard Disk Space
5 MB of free hard disk space required

512 MB of RAM (1 GB is recommended)

Windows 10 (32-bit), Windows 8.1, Windows 7, Windows Vista, Windows XP and all other below versions

Operating System

Windows 2000, 2003, 2008, XP, Vista, Windows 7/8/8.1, 2008/2012 , Windows 10 (32-bit & 64-bit)

MS Outlook versions

Supported Versions
Microsoft Outlook 2000, Outlook 2003, Outlook 2007, Outlook 2010 (32 bit), Outlook 2013 (32 bit), Outlook 2016 (32 bit), Outlook 2019


Make sure your System is having Microsoft Outlook is installed and configured properly with a valid or dummy POP3 profile before running the software.




Electronic Delivery



Get an Overview of Excel XLS to Outlook Features – DEMO and Licensed Version

Features DEMO Version FULL Version
Add Excel (.xls / .xlsx) File
Preview Excel File Contact fields
Map Excel fields with Outlook attributes
Windows 8 & All Other Previous Windows Version Supported
Display the List of Matched Attributes
Exclude Duplicate Contacts
Export Excel to Outlook Contacts Group 10 Contacts Unlimited Contacts
Cost FREE $39
Frequently Asked Questions - XLS to Outlook Conversion

Listed Commonly Asked Questions and Answers

How to import contacts into Microsoft Outlook 2010 from Excel Spreadsheet?

You can convert a Excel (.xls/ .xlsx) file to Outlook PST contact group at a time. However, the software will let you transfer / convert unlimited Excel file contacts to Outlook Distribution List (Contact Group) back to back. Follow the steps to export Excel contacts to Outlook distribution list:

excel to outlook

  • Download & Install Excel to Outlook Converter software
  • Browse & Add Excel(.xls) file from selected location.
  • Preview the contact fields of selected Excel file
  • Map the attributes of Excel(.xls/ .xlsx) to Outlook Contact attributes
  • Select different option during conversion process
  • Finally Import Contacts to Outlook from Excel Spreadsheet

Yes, Excel to PST converter can be installed and operated on all Windows versions namely Windows 10, Windows 8.1, Windows 7, Windows Vista, Windows XP and all other below versions. It can transfer contacts from Excel file to Outlook distribution list regardless of Windows OS using by the user.

Yes, before transferring contacts from Excel to Outlook account; the software will let you map Excel (.xls/ .xlsx) fields with Outlook distribution list/ contact group accordingly.

Yes, Microsoft Outlook installation is necessary for Excel .xls / .xlsx to Outlook conversion. Please install Microsoft Outlook 2019 / 2016 / 2013 / 2010 / 2007 / 2003 / 2002 / 2000 and configure it properly with a valid or dummy POP3 profile.

You can add any number of contacts from Excel file to Outlook contact group using this application. There is no such limitation enforced by the XLS to PST Converter software.

No, You can directly transfer to convert Excel (.xls, .xlsx) spreadsheet to Outlook contacts group or distribution list.

Yes, Excel XLS to Outlook Converter software offers an option to create Distribution list in Microsoft Outlook contacts For Excel file contacts.

Demo version of the Excel to PST Converter, a user can map the field with the Outlook attributes. But tool only moves 10 Excel contacts to Outlook. The full version of the software export unlimited contacts.

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