Export Email from cPanel to Outlook – Step by Step Guide

This article consists of the methods to export email from cPanel to Outlook 2021, 2019, 2016, and 2013, with a step-by-step guide. Learn how these methods work and if there are any challenges faced while performing this operation. An expert’s recommendation is also explained in this article. Let’s check it out!

cPanel is the user interface that provides management of a web hosting server. It gives access to GUI and automation tools to easily manage servers and websites for you and your customers. Moreover, cPanel also has an integrated email platform to launch new email accounts with proper spam protection.

Now take a look at this query:

There are various queries like this where users want to transfer emails from cPanel webmail to a desktop-based email client.

In this article, we will focus on this email platform, so as to provide you with a proper and easy solution.

How to Export cPanel to Outlook? Top Techniques

First and foremost, you have to understand that cPanel provides you with 3 webmail options to manage your user accounts:

1. Horde Webmail Client
2. SquirrelMail Webmail Client
3. Roundcube Webmail

Since “Horde” is the most popular among them, we will be using this platform to access our emails and then migrate them into Outlook. For other platforms, you can access the following articles:

• How to Export SquirrelMail to Outlook
• How to Convert Roundcube to Outlook

First, Export cPanel Email to Outlook Using Horde

No webmail client in cPanel supports the official format of Outlook (PST format). That’s why we have to first export cPanel emails to the local system in their default mailbox format. And then later migrate the saved emails to Outlook.

There are two ways to access your cPanel webmail client and export Horde to Outlook:

• Firstly, open cPanel in your web browser- IP address: port number (example – 192.168.2.1:2096)
• After that, you will have to log in with your proper credentials.

• Here, tap on the Email Accounts from the given list of options to migrate cPanel to Outlook.

• So, mouse-click on Check Email corresponding to the email account you want to export to Outlook.

• Now, choose the preferred webmail client and click the Open button.

• The client will open, right-click on the mailbox and select the Export option.

• Here, from the drop-down list, choose Download into MBOX format and click Ok.

• Finally, you can save the file to your preferred location.

Note: You can also directly access the webmail account by going to www.yourwebsite.com/webmail

Once the emails are saved on your local computer, convert them into an Outlook-supported format (PST) and import them into the MS Outlook client.

Second, Convert MBOX File to Outlook Via Manual Method

For this type of conversion, you need to follow 3 stages:

1. Convert the data files to EML format.
2. Move the files to Outlook via Drag & Drop.
3. Export the emails to Microsoft Outlook.

All these stages have more steps to perform, which makes the process lengthy and complicated. This procedure might not be able to keep the hierarchy maintained during the conversion.

You would obviously not want to lose a lot of time while completing the entire procedure and not get satisfactory results. 

Professional Approach to Export Email from cPanel to Outlook

The manual method to export cPanel emails can be time-consuming and complex, especially when dealing with large mailboxes or multiple user accounts. Additionally, there is always a risk of missing emails or loss of folder hierarchy during the conversion process.

To simplify this task, I recommend using a professional solution like the SysTools IMAP Backup Solution. This utility allows you to directly connect to your cPanel (IMAP-based) email account and export mailbox data into Outlook-supported PST format without going through multiple manual steps.

With this tool, you can:

• Export emails along with attachments in bulk
• Maintain original folder structure and metadata
• Apply filters for selective data export
• Perform secure and accurate backup without data loss

So, try this now for free on Windows and macOS. After downloading it, follow these steps to export email from cPanel to Outlook:

• #Step 1. Open the solution, and select PST as the Output format:

• #Step 2. Mark the Email box, and leverage the Date Filter option if needed.

• #Step 3. Now, in the source window, select your IMAP Server as Outlook.

• #Step 4. Afterwards, choose the folder on your PC where to save the resultant files.

• #Step 5. Finally, hit the Start Backup button to begin the export procedure.

That’s it! Now, in some time you will get your PST file in your selected destination.

Third, Import the Converted PST Files in Outlook 

The last step is to import the converted files to export email from cPanel to Outlook 2021, 2019, 2016, and 2013. The steps are as follows:

1. Initially, run the Outlook application and click on the File tab.

2. Here, select the Open and Export option. Hit the Import/Export button to open the Import/Export Wizard.

3. From the wizard, choose the Import from another file or program & click on the Next button.

4. Now, in the next dialog box, press the Outlook data file (.pst) option. Hit the Next button.

5. In this step, browse the file on your computer to insert it.

6. Finally, click the Finish button. That’s it, now you can simply access all the cPanel emails in your Outlook application with the same formatting.

Read More: Quickly Migrate Gmail Emails to Office 365 Mail Account

Observational Verdict

However, email migration has always been a touchy subject. Therefore, if you are not careful, you may lose all your data during the migration process. Hence, we help our users with proper information to know how to deal with various migration scenarios. Hence, in this article, we have focused on how to export email from cPanel to Outlook. It provides you with the proper steps to access your cPanel emails and migrate them to Outlook. Also, migration is extremely easy if done systematically.

Read More: If you want to know How to Export cPanel Email to Office 365.

FAQs

Q. How do I easily export email from cPanel to Outlook?

1. Download the SysTools Email Backup Software on macOS.
2. Log in with cPanel user details.
3. Select the PST file from the options.
4. Hit the Start Backup icon to begin exporting.
5. Open the Outlook application on the desktop.
6. File > Open & Export > Import & Export.
7. Hit Import from another file or program option.
8. Tap Outlook data file (.pst) > Browse > Finish.

Q. How many emails can I export at a time?

Using the suggested software, you can export multiple emails at a time, along with attachments, from the cPanel webmail mailbox.

Q. Does cPanel backup include emails while processing?

Yes, whenever you perform a cPanel backup, it will include all account files, databases, email accounts and settings.