SysTools
IMAP Backup Tool

This robust solution saves emails and entire mailboxes from any server or domain simultaneously. It works efficiently with platforms like Gmail, Yahoo, Hotmail, AOL, Outlook, iCloud, and any custom IMAP domain. Download IMAP Backup Tool for free now and protect mailboxes with effortless local backups.

(Average Rating 4.6 Based on 515 Reviews)

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Top-Rated IMAP Backup Tool

Simplify email backup and recovery with our solution

IMAP Backup box

Video

Guide

  • Backup IMAP Emails to PST, MBOX, EML, MSG, & PDF
  • Perform Multi-Account Backup of Same or Different IMAP Host at Once
  • Backup emails based on specific date ranges using the date-filter option
  • Create a single Outlook PST file after downloading your emails
  • Preserve the original folder hierarchy throughout the backup process
  • Backup only newly arrived emails with the delta backup feature
  • Apply naming conventions like Subject+Date or From+Subject+Date for better organisation
  • Split large Outlook PST files into smaller sizes as per your requirement
  • Retry failed items to ensure no emails are left out during the backup
  • Save time with automatic filling of the IMAP server name and port number
  • Generate a combined CSV report of all backed-up email accounts
  • Compatible with all the latest and previous versions of Windows OS

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Leading Mac IMAP Backup Tool

Best Solution to Backup IMAP Emails from All Available Domains on Mac OS

Mac IMAP Backup box

Video

Guide

Docs

  • Backup IMAP Emails to PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML & MHT
  • Perform multi-account backups from the same or different IMAP hosts simultaneously
  • Check the backup history of previously saved emails directly via the tool
  • Export IMAP emails based on specific date ranges using the date-filter option
  • Delete emails from the server after a successful backup if needed
  • Create a single Outlook PST file after downloading emails
  • Preserve the folder hierarchy throughout the IMAP backup process
  • Backup newly received emails using the incremental backup feature
  • Apply naming conventions like Subject+Date or From+Subject+Date
  • PDF Export Settings: Attachment on Pin, Append Attachment & Save Attachment
  • Split large Outlook PST files into desired MB or GB sizes
  • Print a hard copy of the email data using the dedicated print option
  • Use a delta backup to save only newly arrived items or run a full backup when needed
  • Retry failed items to ensure no emails are left out in the initial run
  • Add a skip-backup tag to IMAP accounts whose data is not needed
  • Save time with automatic filling of IMAP server name and port number
  • Generate a combined CSV report of all backed-up email accounts
  • Fully compatible with all the latest and previous versions of Mac OS

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MacOS

Free Live Demo: – SysTools Mac IMAP Backup Software Fully Secured Download Version

Add Multiple IMAP Accounts for Backup

The newest version of the SysTools IMAP Backup Tool for both Windows and Mac includes a multi-account addition feature. Users can now add more than one IMAP email address at once and back up all the data together.

Users no longer have to struggle with manual backups and can keep track of several accounts at once. Thereby ensuring the safety of every email message across the different hosts.

Accounts from the major email service providers, including Gmail, Yahoo, Outlook, AOL, etc, that allow app password creation are supported.

More than one account belonging to the same IMAP host can also be added together. This combined bit subfolder selection gives users granular control over every backup situation.

Multi Account IMAP Backup
Backup Dashboard

Realtime Backup Tracking Dashboard

Users can analyse and view the entire backup operation from a single screen. It shows the number of mail processes, the failure count, and the overall status of all email accounts that are being backed up.

The Default Status is In Progress at the start of the backup. By hitting the Pause button, users can halt the backup operation. When ready, admins can resume the process again.

Bring in Local User Profile data to the destination that is present inside the source-side computers.

A dedicated Stop mechanism is present to end the migration prematurely. With a progress bar, you can see the subfolder that is being backed up. Moreover, the entire destination path where the items are being deposited can be seen there.

Check IMAP Backup History

The tool provides a separate page containing a tabular display of all User Email addresses, Mail Count, Failed Count, Status, along with an Action column. The native setting of the Action bar is set to Skip Backup for each account. But this can be changed to the following:

  • Retry Failed: To back up Items that were left out in the first run.
  • Full Backup:To Re-Run the entire backup again.
  • Delta Backup: To avoid an account during the re-run.
  • Skip Backup: Leave the IMAP Account's email data in its default state.

You can assign different backup actions to each account, and the tool behaves accordingly.

Backup History

Prominent Features of SysTools IMAP Backup Tool

A Quick Glance at the Highlighted Features of IMAP Email Backup Tool for Both Mac & Windows

Backing Up IMAP Emails

Multi IMAP Account Backup

The all-new version of SysTools IMAP Backup comes with the never-before-seen multi account backup option. With this, users can add all their email accounts from different providers and back up the data together. The tool automatically segregates the content of emails and puts it inside a folder with the email account name.

Support Batch IMAP Backup

Bulk IMAP Mailbox Backup

This tool allows you to directly add and backup multiple IMAP emails. You just have to log in to the software with the correct credentials. The application will then show all the folders. Choose the folder from which you want to backup IMAP data in a trouble-free manner.

Backup Data in Multiple Formats

Backup in Different File Formats

SysTools IMAP Backup Tool allows the user to select the file type to export the added IMAP mailbox data. The various exporting options included such as:

  • Windows: PST, MBOX, EML, MSG, & PDF
  • Mac: PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, & MHT

The tool ensures that the data will not be altered and the hierarchy will be maintained as well.

Multiple Filters

Several Filtering Options

IMAP Backup Tool provides various filtering options that can be used for taking a selective backup of IMAP mailbox data on Windows or Mac OS. This includes folder selection, date range filters, and folder exclusions. It ensures that the data integrity will be kept intact throughout the process of backing up IMAP emails.

Secure IMAP Server Backup

Securely Backup IMAP Server

Backing up your IMAP emails using this tool is completely safe and secure. It does not interfere with the mailbox hierarchy and structure during or after the backup procedure. The entire data is backed up along with all metadata and properties in a seamless manner.

Folder Structure

Maintained Folder Structure

The SysTools Mac IMAP Email Backup utility guarantees that the folder structure will remain intact throughout the process. The tool also maintains the order and names of the backed-up files after a successful backup of emails from the IMAP servers and domains.

Incremental Backup

Delete Emails & Delta Backup

This intelligent utility allows you to delete the emails from the server once the process is over. This can be achieved by opting for the Delete after Download option. Users can also perform the Delta backup of IMAP emails using this tool. This will lead to exporting only the newly arrived data. As a result, no duplicity in the destination folder will take place.

Supports Mac Versions

Compatible with All Windows & Mac OS Editions

The SysTools IMAP Backup Tool works on all the latest and prior versions of the Mac and Windows operating systems. This runs efficiently on:

  • Mac: macOS 10.8 and later (including macOS 11 Big Sur and above)
  • Windows: Windows Server 2012/2016, Windows 10 (64-bit), and Windows 11 (64-bit)

Also, the tool is incorporated with a simple, interactive, and user-friendly interface.

IMAP Backup Software – Specifications

Use Free Demo Version to Test The Installation Requirement

best software

(Windows OS)

Name: SysTools IMAP Backup Tool
Version: 7.5.0
Size 161 MB
Release Date: Aug, 2025
MD5: ba14369e315998f8733cd136324a491b
Delivery: Free via Email
Free Version: Download Now

(Mac OS)

SysTools Mac IMAP Backup Tool
8.0
96.6 MB
Jan, 2025
b2a4b1cdf1ca6bd9e9058e31c5ed6c23
Free via Email
Download Now

Trial Limitations:

(Windows)

Demo version will process 100 items of email from first 5 folders of selected user account.

(Mac)

Demo version will process 100 items of email from first 5 folders of selected user account.


Hard Disk Space:

(Windows)

Around 500 MB for installation and Tool requires at least 20 GB of free space to store data.

(Mac)

Disk Space For installation around 1 GB free space required and Tool requires at least 5 GB of free space to store.

RAM:

8 GB RAM

8 GB is recommended

Processor:


Minimum 8 core Processor

Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)

Platforms:

(Windows)

Windows Server 2012
Windows Server 2016
Windows 10 64 bit
Windows 11 64 bit

(Mac)

  • MacOS X 11.0 (Big Sur)
  • MacOS X 12.0 (Monterey)
  • MacOS X 13.0 (Ventura)
  • MacOS X 14 (Sonoma)
  • MacOS X 15.0 (Sequoia) and above versions.

Application Pre-Requisites:

(Windows)

  • Microsoft .NET framework v4.8.0 should be installed.
  • Microsoft VC++ Redistributable should be installed.

(Mac)

Product Guide:

(Windows)

Software Guide

Installation

Uninstallation

EULA

(Mac)

Software Guide

Installation

Uninstallation

EULA

FAQs

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Best IMAP Email Backup Tool – Feature Comparison

Get an Overview to Export IMAP Mailbox on Mac or Windows OS

Features Free Version Full Version
Add Multiple IMAP Emails
Maintain Folder Hierarchy
Delete After Download
Backup History
Export IMAP Emails 100 Emails Unlimited Emails
Cost FREE 5 USD (Per User)
Watch Live Video of SysTools IMAP Backup Tool

Queries Related to IMAP Backup Tool

What Do Users Commonly Ask While Saving IMAP Emails?

Queries Answer
Q.

How to backup IMAP emails from the server using this software?

You can easily take Backup from all domains: It is capable to export the emails directly from any IMAP supported platform. It needs to enter your credentials for the account, add the IMAP Server ID and the port number:

  • Step-1: Download IMAP Backup Tool Run & Start.
  • Step-2: Add One or More IMAP Accounts from list of Hosts.
  • Step-3: Select the Output Format from the Menu Pane.
  • Step-4: Apply Filters and Browse the Storage Location.
  • Step-5: Click the Start Backup Button to Initiate the Process.
Q.

Can this tool extract emails that came during the backup?

 Yes, using the Delta backup feature of IMAP Email Backup Tool, users can export the newly arrived emails. The tool also ensures that no data duplicity takes place.
Q.

Will there be any changes in the folder hierarchy during the backup?

 No, the software will not modify any folder or file structure while backing up IMAP emails on Mac or Windows OS.
Q.

What are the restrictions to backup Email IMAP server using the Free Trial version of the tool?

 The demo version of SysTools IMAP Backup Tool for both Windows and Mac OS allows you to backup first 100 emails only.
What Customers Say?

SysTools IMAP Email Backup Verified Reviews

4.6
515 Ratings
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