SysTools Microsoft Teams Backup Tool
Back up Microsoft Teams Channels, Channel Messages, and Shared Files from Microsoft 365 to Local Storage with Ease. SysTools Teams Backup Tool Allows Administrators to Export Teams Conversations, Attachments, and Files While Maintaining the Original Team and Channel Structure.
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- Save Microsoft Teams Backup Data in JSON Format
- Back Up Teams Channels And Channel Conversations From Microsoft 365 Accounts
- Export Shared Files And Documents Available Within Teams Channels
- Select Specific Teams And Channels Instead Of Backing Up The Entire Environment
- Search And Find Teams Quickly Before Starting The Backup Process
- Skip Previously Backed Up Data And Save Only New Or Updated Teams Content
- Save Microsoft Teams Data Directly To A Local Storage Location
- Find & Load Available Teams Resources Automatically
- View And Manage User Resources Before Initiating Backup Jobs
- Choose And Modify Backup Destination Paths Whenever Required
- Manage Teams Backup Operations Through A Centralized Dashboard
- Configure Source, Destination, Permissions, And Settings From One Console
- Microsoft Teams Backup Tool Processes Multiple User Accounts Simultaneously For Large-Scale Backups
- Generate Complete Backup Reports To Track The Entire Teams Backup Process
- Runs Smoothly On Windows 10 / 11 (64-bit) & Windows Server 2016, 2019, 2022, 2025
What Data Can Be Backed Up?
Back Up Microsoft Teams Channels, Messages, Files, and Related Resources from Microsoft 365
Teams Channels
Back up channels available within Microsoft Teams and preserve channel-related data for future access.
Channel Messages
Export conversations and messages exchanged within Teams channels from Microsoft 365 accounts.
Shared Files & Documents
Back up files, documents, and attachments shared within Teams channels to a local storage location.
Team Resources
Automatically load available Teams from Microsoft 365 accounts for backup.
User Resources
View available users and select the required resources before backup.
JSON Backup Files
Export Teams backup data as JSON files for easy access later.
Why Choose SysTools Microsoft Teams Backup Tool?
Explore The Features That Make This Software A Preferred Choice For Backing Up Teams' Data
Backup Teams Channels
The software allows administrators to back up Microsoft Teams channels from selected Teams. Users can choose specific Teams and include only the channels required for backup instead of processing the entire Microsoft 365 environment.
Backup Channel Messages
Export conversations from Microsoft Teams channels and create a secure backup of important discussions. This helps you to preserve channel communication for future reference or archiving purposes.
Backup Teams Files And Attachments
The SysTools Microsoft Teams Backup Tool backs up files and documents shared within Teams channels. Shared content and message attachments can be exported and stored in the selected backup location.
Select Specific Teams For Backup
Choose individual Teams from the available Teams list and perform backup with only preferred data. This feature helps reduce backup time and allows administrators to save crucial data first.
Channel-Level Backup Selection
Open a Team and choose only the channels you want to back up. This helps you save only the important data instead of backing up every channel.
Backup User Workloads
The software shows all available users from your Microsoft 365 account. You can view the users and choose the ones you want before starting the backup process.
Export Teams Data In JSON Format
The Microsoft Teams Backup Tool saves Teams data in JSON files. These files are easy to store and access whenever needed. You can share or use this file format on multiple locations, such as:
- Local drives
- External hard disks
- Network folders
- Cloud storage platforms
- Backup servers
Delta Backup Support
After the first backup, the Microsoft Teams backup tool does not save the same Teams data again. It checks for new or updated channels, messages, and files and backs up only those items. In simple terms, the Delta/Incremental backup feature helps you to back up only newly arrived data, which saves time and local storage.
Centralized Backup Dashboard
You can connect your Microsoft 365 account, choose where to save the backup, start the backup process, and see how much data is backed up from the same screen. This means you don’t have to switch to another window or settings, as the backup process can proceed from only one software’s screen.
Date Filter Feature Available
If you don’t want to proceed with the entire Microsoft Teams backup, instead, find a way to back up from a specific period. Then select the From Date and To Date, and the software will back up only the data available within the selected date range.
Built to Handle Large Microsoft Teams Environments
Back Up Teams Channels, Messages, and Files at Enterprise Scale
10K+
Teams Channels
1M+
Channel Messages
5 TB+
Backup Capacity
50 GB
Data Processed
Per Hour*100%
Selective Backup
Multi
Microsoft 365 Accounts
JSON
Export Format
24x7
Backup Availability
Compare the Demo and Full Version of SysTools Microsoft Teams Backup Tool
Review the Features Available in the Trial & Licensed Editions Before Choosing the Version that Best Fits your Backup Requirements
| Features | DEMO Version | FULL Version |
|---|---|---|
| Connect Microsoft 365 Accounts | ||
| Permission Validation | ||
| Browse Teams & Channels | ||
| Selective Team Backup Configuration | ||
| Channel-Level Selection | ||
| Search Teams & Users | ||
| Export Teams Data In JSON Format | Disabled | |
| Multi-Account Configuration | ||
| Concurrent User Processing Settings | ||
| Backup Execution | Disabled | |
| Complete Teams Backup | Preview Only | |
| Technical Support | Limited | |
| Cost | Free | $49 |
* The demo version allows users to connect Microsoft 365 accounts, browse Teams and channels, and review the complete workflow. Backup execution is available only in the licensed version.
SysTools Microsoft Teams Backup Tool - Technical Specifications
Download the Software and Check Installation Requirements Before You Begin
Trial Limitations
Limitations
The free trial version cannot perform backups. It shows the complete backup process and all available features.
System Specifications
Hard Disk Space
Requires around 500 MB for installation. Additional storage depends on the size of the Teams and the data in the source environment.
RAM
8 GB RAM
Processor
Minimum 8 core Processor
Operating System
Windows 10 (64 bit), Windows 11 (64 bit), Windows Server 2016, Windows Server 2019, Windows Server 2022 & Windows Server 2025
Application
Pre-Requisites
- If you are using Windows 10/11, then please launch the tool as "Run as Administrator"
Additional Requirements
- Microsoft .NET Framework 4.8.0 should be installed
FAQs
Electronic Delivery
Frequently Asked Questions About Microsoft Teams Backup Tool
Find Answers to Common Questions Related to Microsoft Teams Channel, Message, and File Backup
Follow these simple steps to back up Microsoft Teams data:
- Step 1: Install and launch SysTools Microsoft Teams Backup Tool.
- Step 2: Configure the Microsoft 365 source account and validate permissions.
- Step 3: Select Teams, channels, and user resources for backup.
- Step 4: Choose the destination location on the file system.
- Step 5: Click Start Backup to export Teams data.
What Users Say About Microsoft Teams Backup Tool
Real Feedback from IT Administrators and Organizations Using SysTools Microsoft Teams Backup Software
SysTools Microsoft Teams Backup Solution helped us create backups of Teams channels without any complications. The selective Team and channel backup options made it easy to backup only the data we needed.
James Carter, United Kingdom
Microsoft 365 Administrator
We were looking for a reliable solution to back up Microsoft Teams data to local storage. We had over 12GB of data to back up. This SysTools Microsoft Teams Backup Tool made it easy for us. It backed up all the Teams data in just an hour. We’re impressed with it working. Thanks to the team at SysTools for creating this wonderful product.
Sophia Martinez, Australia
IT Infrastructure Manager
Microsoft Teams Backup Tool Working Screenshots
Learn the Step-by-Step Process to Back Up Microsoft Teams Channels, Messages, and Files
Step 1: Configure Microsoft 365 as the source and select File System as the backup destination.
Step 2: Select Users & Teams (Channels) for backup.
Step 3: Enter the Administrator Email and Azure Application ID to connect and validate the Microsoft 365 account.
Step 4: Choose destination path to save the resultant data.
Step 5: Validate permissions and click Start Backup to export Teams channels, messages, files, and related data.