How to Backup Google One Data Locally on Desktop?

Is Your Gmail Storage Full or Are You Out of Storage? Then you might have seen this error. Hence through this post, we will be explaining the solutions to backup Google One.

“Looks like you’re out of storage. You won’t be able to store new files and may not be able to send and receive emails ”

What is Google One exactly?

As you might be aware, up to 15 GB of data can be saved in any Google Account, which is distributed between different services such as Gmail, Google Drive, and Photos.

“One membership” is symbolized by Google One for: 

Space extension, expertise access and family data storage – all under a single shared strategy.

In short, Google One will make space for everything that is required.

As per Google, “Shared with Me” items, photos and videos stored in “High Quality,” are the only databases not occupying your storage. Even the media items that you are purchasing on Google Play do not take up the available space.

What is the benefit of Using Google One for You?

• Additional Storage Space Google One is a subscription service allowing users to increase their storage space for their Gmail Personal Account from Default 15 GB to 100 GB / 30 TB.
• Uncompress your life Store high-resolution photographs and videos without any storage issues. Google Pictures offers enough space to store original images so you still have fresh memories.
• Store Your Phone Data It’s Valuable If it’s on your Mobile With Google One You can store your mobile data photos, videos, contacts, and more within Google Drive accessibility via the Google One app for Mobiles.
• Get your family members to share storage.

Google One enables you to get additional storage for your family members. That is, it enables you to get storage for 6 members including you & all get Google One’s benefit.

When you create a new family group, you can add or remove other family members. You may add or exclude other family members when forming a new family community. It gives benefits such as : Use Single Payment, Using family services from Google, Sync digital shopping, Start sharing family memberships.

Backing Up Regular Google Account vs. Backup of Google One Account

Regular Google Account

Each Google Account consists of 15 GB of Storage shared across Google Drive, Gmail, and Google Photos. Depending on the plan one opts for, you can upgrade the total storage to 100 GB or more. You also receive added benefits such as support from Google experts, and shared storage across family members.

Example: Upgrade from free storage to Google One

Regular Google Account :

• Total Storage: 15 GB
• Default Storage: 15 GB

Google One membership: Upgraded to 100 GB

• Total Storage: 100 GB
• Default Storage: 15 GB
• Google One Storage: 85 GB

Google One Account

Example 2: Family Sharing of Google One Membership

If you share your Google One storage with 4 family members:

Regular Google Account :

• Default Storage: 15 GB
• Storage for each Family member: 15 GB

Google One membership: Upgraded to 100 GB (with Family sharing)

• 100 GB of total storage available for all persons
• Total Storage: 100 GB
• Default Storage: 15 GB
• Google One Storage: 85 GB (shared by all 4 members )

What All Data You Can Backup From Google One Account?

Google Drive: “My Drive” holds PDFs, pictures and videos etc., but other Google Docs files, including Docs, Slides Drawing, Jamboard, Sheets, and will start taking up storage space starting 1st of June 2021. It also stores Items in a Recycle Bin.

In the case of Gmail, it counts the storage of all Messages and attachments.

 

Google Photos: It will remove these high-quality images if you surpass your storage limit or don’t log into your accounts for two years or more.

Google One Storage Does not Include:

• G Drive: There is no additional Google One space for the following Google Drive data:
• ‘Shared with me’ Folder. Only the owner’s Google Drive storage will be counted for this type of storage.
• Google Sites: It will not include Google Docs, Sheets, Slides, Forms, Jamboard and Drawings Created before 1 June 2021 and don’t edit after that date.
• Google Photos: Any Photos and videos backed up before 1 June 2021 in high quality or express quality will not be counted within Google One Storage.

How You Can Backup Google One Data and Save Your Storage Space With Backup Tool?

Yeah, with SysTools Gmail backup software you can take Google One backup with Google Drive. Just follow the process explained and you can easily backup Google Drive files locally.

It provides multiple file formats in which you can easily get the backup data: PST, MBOX, EML, MSG, PDF etc.

Take the following steps to back up Gmail & Google Drive Documents files successfully:

Phase 1: Run the Gmail Backup Tool & login

A pop-up screen displays to take permission from users for accessibility. Click on the “Allow” option.

Phase 2: Choose Backup Option

Select the Category & email format of the file to generate the google one Backup from the next menu. There are the following options:

• EML
• PST
• MSG
• MBOX
• PDF

• To browse the absolute export destination, click on the “Browse” button.
• Click the “OK” button to surf and pick the destination.

Phase 3: Apply Filters Option to Selectively backup Google Drive files locally

• To erase emails from the Gmail account server, press Delete After Download button. After which A Pop-up window asks: Are you sure you would like to uninstall server mails after downloading?

• If you have already taken a backup once & want to continue further Choose “Incremental Backup”. This backup can be done when using the same machine for first & second-time backups.

• Use the “Apply filters” tab to apply custom filters.
• Do provide individual filters so the selective & desired backup can be generated for the Gmail account.

• The “Select Folders” helps to take only the backup of folders which is desired.
• The “E-mail Filter” option enables filtering emails by starting & ending date, thereby backing up only desired emails within a certain date range.

Phase 4: Get a Backup of Google One Data on the Desktop

• Find the required files in the destination location as chosen :

Also Read:  Best Tips and Tricks Export Emails From Gmail to Outlook

Conclusion

As we know Google provides 15 GB of space to store data. But at one point in time, it becomes full with many Gmails, Photos etc and in order to use the same, we require it to take the backup google one. So that you can make more space to add Gmail or other Google-related data. Hence we have covered some ways which can be used to either manually take a backup or use the automated backup tool for Google to get the backup in a specific format.  

FAQ’s