How to Export Emails From Gmail to Outlook 2019| Complete Guide

Alphy Thomas | Modified: 2020-08-31T12:13:57+00:00 | Outlook|

I was looking out for a method to export Gmail emails to Outlook as I won’t be using Gmail anymore. I checked many sites but they all are talking about configurations which I am not understanding. Is there an easy way out to it? Looking forward to hearing soon. Thanks in advance.”

There are plenty of reasons why a user wants to switch from Gmail to Outlook. In such cases, it becomes problematic for them to figure out methods to export Gmail emails to Outlook. Here you will find a complete guide on how to securely transfer Google mail to Outlook 2019, 2016, 2010, and 2007. Some of the situations where a user looks for a solution to export emails from Gmail to Microsoft Outlook.

  • When a user wants to merge Gmail data into another account:
    In a scenario like this creating a PST file of Gmail data & configuring it to the Outlook account would merge the Gmail’s data into the new account.
  • When a company is migrating to Outlook & terminating Gmail services:
    The only option left is to take backup of all Gmail data and transfer it into Microsoft Outlook, so there are no chances of data loss.

How to Export Emails From Gmail to Outlook 2019, 2016, 2013, 2010, 2007?

Here are different methods to export Gmail emails to Microsoft Outlook. The methods here are mentioned in detail. So, it is important to follow the steps properly to avoid errors. First, let us have a look at the free manual procedure which would help to move Gmail folders to Outlook.

Manual Steps to Export Gmail Emails to Outlook

The configuration steps for setting up Gmail account into Outlook, manually are as follows:

A) In Gmail 

  • Login to Gmail account & from the gear icon select ‘Settings‘.
  • Go to ‘Forwarding and POP/IMAP‘ >> ‘IMAP Access‘ and select ‘Enable IMAP‘.

  • Now click on ‘Save Changes‘.

B) In Outlook 

  1. Open Outlook, go to File & select Add Account.
  2. An Auto Account Setup pop up appears, enter your name, Gmail id, password correctly & click Next.
  3. Once everything is done, click on Finish. The Gmail data will be automatically synchronized and the users will be able to access their Gmail mailbox data items in your Outlook account.
  4. Again go to File menu and choose Open & Export >> Import/Export
  5. Select ‘Export to a File‘ & click Next.
  6. Select Outlook Data File (*.pst), click Next.
  7. Select an account by entering the name & Gmail id and check subfolders to make sure that the complete data is exported.
  8. Choose the destination path to store the PST file.

Why Exporting of Gmail Emails to Outlook Manually is Not Reliable?

  • A user is required to have technical knowledge for executing the steps.
  • For executing the method it is necessary to install Microsoft Outlook.
  • Execution of steps consumes a lot of time.
  • High risk of data loss and corruption.
  • The method discussed above includes many sub-steps which if not followed carefully can lead to data loss.

Sure Shot Solution to Export Google Mail to Outlook

As we are well aware that MS Outlook stores its data in PST file format. Thus if we convert our Gmail data into PST file format then we can easily import that file into Outlook according to our requirements.

Have you wondered how to export Gmail emails in PST? The easiest & assured solution is to export Gmail email to Outlook is by downloading Gmail backup tool to create a backup in PST file format. Follow the steps mentioned here to create a backup of your Gmail account data in PST format.

Download Tool

5 steps to export email from Gmail to Outlook 2019:

  1. Download & Launch “Gmail Backup Software”.
  2. Login into Gmail Account using “Gmail credentials”.
  3. Select the “Category” & Choose “Outlook PST” format.
  4. Choose the “Destination Location” to export data. 
  5. Finally, Click “Export” to start backup process

Elaborate steps to perform the export process are:

  • Step 1: Download & install the Gmail Backup Tool to export emails from Gmail to Outlook. login
  • Step 2: Select the mailbox items which you want to export & choose PST email format.  export Gmail emails to Outlook
  • Step 3: Once you are done selecting the destination location & applying filters. Click on Start
  • Step 4: As the process finishes you will get a complete backup of Gmail data in PST format. 

Note: The Gmail backup tool offers to create a backup in other file formats too like MBOX which will be useful if you want to access your Gmail data in Thunderbird or Apple Mail.

Advantages of Using Gmail Backup Tool

  • Option to free up server space using ‘Delete After Download’ option.
  • A user can resume creating a backup if it was interrupted, instead of creating a new one.
  • Separate option to download new or updated data.
  • Facility to manage internet bandwidth for secure backup.

Mac Gmail Backup

Final Words

Now, you must have got a clear picture of the possible methods to export Gmail emails to Outlook 2019, 2016, 2013, 2010, and 2007. It completely depends on you which one to opt for according to your preferences. But the easy & reliable one is the SysTools solution for exporting Google mail to Outlook.

Frequently Asked Questions

Q: How to transfer emails from Gmail to Outlook 2019?

A: Using IMAP configuration or by using the Backup tool, you can easily transfer email from Gmail to Outlook 2019.

Q: Is it possible to export Gmail email to Outlook in Mac?

A: Yes, using the Backup tool, you can easily export Mac Gmail data to Outlook. Use Mac Gmail backup for transferring Gmail data into Outlook.

Q: Does the generated Outlook file compatible with all Outlook versions?

A: Yes, the Outlook PST generated via backup tool is compatible with all versions of Outlook.

Q: Can I transfer the Gmail email without Outlook Installation?

A: Yes, Outlook installation is not required in transferring Gmail account data to Outlook file format.

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