Guide to Import All Outlook Emails to Gmail Account

Anuraag Singh ~ Modified: October 30th, 2020 ~ Email Migration, Gmail, Migration, Outlook, Tips ~ 7 Minutes Reading

Over the past year, people are switching from Outlook emails to Gmail online account for better mail management.

After all, Gmail is designed for the flexible work environment and can accessible from anywhere in the world in presence of internet connection.

But, Story Does Not End Here!

Switching an email client leads to data migration from the previous client to a new one, one file format to another. Here we talk about how to import from Outlook to Gmail. It includes migrating Outlook Emails, Contacts, Contacts Group, Calendar Events, Appointments to desired Personal Gmail account. To achieve this, different mechanism is required that makes the entire switch to Gmail online service effortless.

This article will explain the different techniques you may take to import Outlook emails to Gmail account. These will include Outlook Messages, Email Folder, Contacts, Calendar Migration.

So, Let’s dive into the saga to find out answer of how to transfer Outlook 2019 /2016 / 2013 /2010 / 2007 data folders to Gmail account.

Related:How to Import Outlook.ost to Gmail – Complete Guide

Plan, Before You Import From Outlook to Gmail

Once you have decided to move from Microsoft Outlook to Google Gmail account, the next step is to plan what data content you need to transfer into Google Mail online account. According to the Outlook data folder, you need to opt for the migration procedure in order to import emails and other items too. So, this strategy will save your time as well as effort too.

So, Let’s Begin!!

How to Import Outlook 2019 / 2016 / 2013 Email Folders to Gmail: Free Methods

The very first data components that need to be move while changing email clients are email messages. Email is very crucial as it consist of all the details about your workflow. Therefore, we will mention the free methods to transfer to Outlook emails to Gmail.

Step 1: Start MS Outlook application to initiate the process.

Step 2: Go to the File >> Add Account.

Step 3: In the following window, input the Gmail email address and click on Connect to move further.

Step 4: Afterward, enter the password of Google account and hit the Sign-in button as shown in the screenshot.

Step 5: Finally, click on Done to set up Gmail account in Outlook.

Step 6: Go to the Gmail mail folder and right-click on it. Opt for New Folder option from the menu.

Step 7: Now, you are free to provide any name to the folder and save with it.

Step 8: Next, we will go to the Outlook email folder and perform right-click on it. Time to choose Copy Folder option from the resultant menu.

Step 9: In the following window, select the folder that was created under the Gmail account and click on OK button to import Outlook 2016 to Gmail.

Step 10: In a matter of minutes, the email messages get migrated into Google Mail account.

Steps to View Imported Outlook Email Folders to Gmail

Now, it is the time to verify the transferred data in Gmail account with the following instructions:-

Step 1: Remove the configured Gmail account from the Outlook application. For this, go to the Account Settings and select the account and click on Remove button.

Step 2: After that, login to Gmail account through Browser.

Step 3: Once the account gets opened, go to the left side panel. Here, you will see the folder that was created in Outlook. Open that folder and you will find all the mail that was copied.

If you are going to work with Gmail along with Outlook, then this workaround is beneficial for you. Here, we are going to create a Rule in order to automatically forward emails from Outlook account to desired Gmail email application. To do this, you need to execute the following instructions:

Guide to Forward Outlook 2016 Emails to Gmail Account

Step 1: Open Outlook 2016 and go to the Home tab. Afterward, click on Rules option and choose Manage Rules & Alert option from the menu.

Step 2: Under the Rules & Alerts window, click on New Rules… as shown in the screenshot.

Step 3: In the subsequent window, you need to click on Apply rule on messages I receive and hit Next button.

Step 4: Time to select specific criteria to forward or import emails from Outlook to Gmail. In such a situation, when you need to move every single message, then skip this step and click on Next.

Step 5: Now, a pop-up message appears on the screen. You need to click on Yes to continue. If you want to add or remove any criteria, then click on No.

Step 6: Under Rules Wizard, select the checkbox corresponding to forward it to people or public group.

Step 7: Afterward, you need to click on the link people or public group and hit the Next button.

Step 8: Under Rule Address, enter the Gmail email address where you want to move the email messages under the To field. Then, click on OK.

Step 9: In the next window, if it is required you can include the exception. Otherwise, leave it and click on Next.

Step 10: Now, you need to perform the following things –

  • Under the Specify a name for this rule section, input a suitable name to the rule
  • Make sure that Turn on this rule option is enabled
  • At last, click on Finish

If you feel the above workaround a bit lengthy, then you must read this article; How to Backup Outlook Emails to Gmail?

How to Import Outlook to Gmail Contacts?

If you want to move contacts in Gmail from the Microsoft Outlook application, then you need to export the contact in CSV format and further import them in desired Gmail account. To get the complete method along with pictorial representation; go through this article: Guide to Export Outlook Contacts to Google Contacts.

What About Outlook Calendar Migration?

After email folder and contacts, the calendar entries are the next thing that plays an important role to maintain day-to-day routine. Likewise Contact migration, you also need to import a copy of calendar entries into iCalendar file format and transfer them into desired account. To get the in-detailed method; refer the article – How to Sync Outlook Calendar with Google Calendar.

A Single utility to Import Outlook to Gmail Without Any Failure

If you become tired with Outlook and completely moves into Gmail, then it is certain that you need a solution that can move entire emails and other data folder into Gmail account from Outlook application. For this, you can try SysTools Outlook to G Suite Migration Software. It is an impeccable tool that works on Windows Operating System. Adding to it, a perfect way to import .pst into Gmail without Outlook installation. Moreover, user can transfer data from Outlook 2019 /2016 / 2013 / 2010 /2007 easily without any error.

Download Free Outlook to G Suite Migration Tool

Finally!! You Can Import Outlook Folders to Gmail

Not interested to work with Outlook application? So, Gmail is a perfect alternative, and with this guide, you can easily migrate email folders and other data while switching from Outlook to Gmail.

Frequently Asked Questions –

Q – Can I export Outlook Email folders to Gmail Via. GSMMO ?

A – User can easily import Outlook mail folders into Gmail with G Suite Migration for Microsoft Outlook tool.

Q – How do I use free GSMMO utility without Microsoft Outlook ?

A – You cannot run the GSMMO without the installation of Outlook client.

Q – I am running a big firm and want to completely switch from Outlook to Gmail. Which solution should I use?

A – Try simple & easy-to-use SysTools Outlook to G Suite Migration Software to import Outlook data to Gmail account.