G Suite Export Software Guide
Know How to Execute Export Process Using SysTools Export Tool
Pre-Requisites
- Microsoft .NET Framework 4.8.0 or above
- Create Google Console Project, Enable API & Add Scopes. Read more...
Following are the Steps to Perform G Suite Export
Download and Launch SysTools Export Tool.
In case, tool is not activated, see how to activate the product: Activation Steps
Tool provides the help section for the details about each Export mode. Click on "Help" button to view this section.
You will now come to the Source Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
Now, browse the backup folder path to set the destination where the PST file will be saved.
Make sure that the folder path is not more than 20 characters.
From the dropdown menu, select your PST file size preference. (By Default The Value is 40 GB.)
This value specifies a maximum size limit for each resultant PST file(s).
- For example, if you have 11 GB of data to export and you have selected a 10 GB PST size. Then the software will create 2 PST files, one with 10 GB and another with the remaining 1 GB of data.
- As long as the exported data (11 GB), is less than the partition size (20, 30, or 40 GB), you will get a single PST file of original size.
- If you have large mailbox data to export (let’s say 200 GB), and if you select the 40 GB partition size. The tool will automatically split the data and create five separate 40 GB PST files (5 * 40 = 200 GB).
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
- Fetch Users: It will automatically fetch users from Source domain.
- Import Users: This will import users through CSV.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
After successful export, click on Download Report
- Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
- Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
View the “G Suite” with is now transformed into “Outlook” data type or PST format.
Here, we have select Outlook as the destination platform.
Important Note: The tool does not require Outlook installation on your system. However to view the data you need to install a copy of the desktop client.
Open up the sub-folder with the username.
You will now come to the Source Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
Now, browse the backup folder path to set the destination where the MSG files will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant MSG files.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
- Fetch Users: It will automatically fetch users from Source domain.
- Import Users: This will import users through CSV.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
After successful export, click on Download Report
- Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
- Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
You will now come to the Source Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
- Fetch Users: It will automatically fetch users from Source domain.
- Import Users: This will import users through CSV.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
After successful export, click on Download Report
- Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
- Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
You will now come to the Source Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
Now, browse the backup folder path to set the destination where the PDF files will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant PDF files.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
Click on Download Template button. The Tool provides you with a sample CSV. Download and save it on your machine.
Open the Template on any spreadsheet program(e.g. Excel). Remove the sample user ID and fill in your data.
Click on Import Users.
Browse for and add the edited CSV template. You may also use your own CSV file as long as it has the correct column names i.e. Source User and MarkForExecution
Click on Upload
Once done you will receive an acknowlegement from the tool. Press OK to continue.
Fetch Users will automatically fetch users from Source domain.
Once done you will receive an acknowlegement from the tool. Press OK to continue.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Once done you will receive an acknowlegement from the tool. Press OK to continue.
Users can also Stop Export process if required while the export is In Progress.
Confirm export stoppage.
Premature stop acknowlegement.
The Status icon of a manually stopped export process is diffrent(red circle with square in the middle as opposed to a green tick for the one which is allowed to complete fully).
After successful export, click on Download Report
- Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
- Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
View Summary Report in any Spreadsheet program.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
Unzip the Detailed Report.
View the Detailed Report which is available workload wise.
In the same screen, select the categories that you want to export from G Suite under the Workload selection.
Here, users can select their desired mailbox items in their prefered file formats. Such as:
- Emails as EML format.
- Contacts as VCF format.
- Calendars as ICS format.
- Documents in their native formats.
You will now come to the Source Screen.
Here, provide the Admin Email and Service Account details carefully.
After this, upload the Certificate File that is the p12 file into the software panel.
Refer to this to create project for G Suite. Source Google Cloud Console Project
Now, browse the backup folder path to set the destination where the mailbox items will be saved.
Make sure that the folder path is not more than 20 characters.
You can also choose the Naming Convention in which you want to save resultant mailbox items.
Click on the "Validate" button to ensure appropriate permissions are assigned.
On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.
- Fetch Users: It will automatically fetch users from Source domain.
- Import Users: This will import users through CSV.
Fetch Users: It will fetch all the users from Source domain.
Import Users: This will import users through CSV.
After the validation is successfully completed, click on Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop Export process if required while the export is In Progress.
After successful export, click on Download Report
- Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
- Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.
The tool provides two options for downloading the reports:
Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.
Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.
Choose the destination location where you want to save the Detailed Report.
