G Suite Export Software Guide

Know How to Execute Export Process Using SysTools Export Tool


        Pre-Requisites


Following are the Steps to Perform G Suite Export

STEP 1

Download and Launch SysTools Export Tool.

In case, tool is not activated, see how to activate the product: Activation Steps

Tool provides the help section for the details about each Export mode. Click on "Help" button to view this section.

Start screen



STEP 2

Select “G Suite” as a source platform and “Outlook” as destination platform.

Here, we have select Outlook as the destination platform.

Important Note: The tool does not require Outlook installation on your system. The destination simply signifies that the backup format is set to "PST".

enter source and destination


STEP 3

In the same screen, select the categories that you want to export from G Suite under the Workload selection.

workload screen


STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

filters
STEP 5

You will now come to the Source Screen.

Here, provide the Admin Email and Service Account details carefully.

After this, upload the Certificate File that is the p12 file into the software panel.

Refer to this to create project for G Suite. Source Google Cloud Console Project


Source screen


STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details


After validating, the permissions will be granted to the source user. Click on Next.

provide details


STEP 7

Now, browse the backup folder path to set the destination where the PST file will be saved.

Make sure that the folder path is not more than 20 characters.

Click on the "Validate" button to ensure appropriate permissions are assigned.

destination screen
STEP 8

Validate the correct permissions and click "Next".

validate

STEP 2

Select “G Suite” as a source platform and “EML” as destination platform.

enter source and destination


STEP 3

In the same screen, select the categories that you want to export from G Suite under the Workload selection.

workload screen


STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

filters
STEP 5

You will now come to the Source Screen.

Here, provide the Admin Email and Service Account details carefully.

After this, upload the Certificate File that is the p12 file into the software panel.

Refer to this to create project for G Suite. Source Google Cloud Console Project


Source screen


STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details


After validating, the permissions will be granted to the source user. Click on Next.

provide details


STEP 7

Now, browse the backup folder path to set the destination where the EML files will be saved.

Make sure that the folder path is not more than 20 characters.

destination screen

You can also choose the Naming Convention in which you want to save resultant EML files.

destination screen

Click on the "Validate" button to ensure appropriate permissions are assigned.

destination screen
STEP 8

Validate the correct permissions and click "Next".

validate

STEP 2

Select “G Suite” as a source platform and “MSG” as destination platform.

enter source and destination


STEP 3

In the same screen, select the categories that you want to export from G Suite under the Workload selection.

workload screen


STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

filters
STEP 5

You will now come to the Source Screen.

Here, provide the Admin Email and Service Account details carefully.

After this, upload the Certificate File that is the p12 file into the software panel.

Refer to this to create project for G Suite. Source Google Cloud Console Project


Source screen


STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details


After validating, the permissions will be granted to the source user. Click on Next.

provide details


STEP 7

Now, browse the backup folder path to set the destination where the MSG files will be saved.

Make sure that the folder path is not more than 20 characters.

destination screen

You can also choose the Naming Convention in which you want to save resultant MSG files.

destination screen

Click on the "Validate" button to ensure appropriate permissions are assigned.

destination screen
STEP 8

Validate the correct permissions and click "Next".

validate

STEP 2

Select “G Suite” as a source platform and “MBOX” as destination platform.

enter source and destination


STEP 3

In the same screen, select the categories that you want to export from G Suite under the Workload selection.

workload screen


STEP 4

Using the Date-Range Filter option you can perform the date based selective export of the mailbox data. Click on Next.

filters
STEP 5

You will now come to the Source Screen.

Here, provide the Admin Email and Service Account details carefully.

After this, upload the Certificate File that is the p12 file into the software panel.

Refer to this to create project for G Suite. Source Google Cloud Console Project


Source screen


STEP 6

Click on the "Validate" button to ensure that correct permissions are given to the account.

provide details


After validating, the permissions will be granted to the source user. Click on Next.

provide details


STEP 7

Now, browse the backup folder path to set the destination where the MBOX files will be saved.

Make sure that the folder path is not more than 20 characters.

destination screen

Click on the "Validate" button to ensure appropriate permissions are assigned.

destination screen
STEP 8

Validate the correct permissions and click "Next".

validate

STEP 9

On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

  • Fetch Users: It will automatically fetch users from Source domain.
  • Import Users: This will import users through CSV.
  • Download Template: This downloads a template to be used as a sample for creating CSV file.

fetch users

Fetch Users: It will fetch all the users from Source domain.

users

Import Users: This will import users through CSV.

users

Download Template: In this option, you will get a sample CSV file in which you can add source users manually.

users
STEP 10

The list of users is now, displayed on the screen.

user list


You can Search for a particular mailbox and select that user to export data. There is a "Show Selected" toggle bar that will show only selected users in the list.

user list


STEP 11

Click on Validate to authorize selected user source account(s).

validate users


Once the users are validated, click on "OK" button.

ok button


STEP 12

After the validation is successfully completed, click on Start Export button to start the export process.

start export


The software will check your license quota and provide details. Click "Start" to finally start the process.

start button


Users can also Stop Export process if required while the export is In Progress.

Stop Export


STEP 13

Once the Export process is completed, you can see the mailboxes under Completed tab.

status

STEP 14

After successful export, click on Download Report

  • Summary Report - The summary report downloads a single report displaying all the user accounts along with export details of emails, contacts, calendars.
  • Detailed Report - The detailed report downloads individual reports of all/selected G Suite user accounts with their export details.

report download


The tool provides two options for downloading the reports:

Summary Report: The summary report will be a single .csv file containing export reports of all the selected users for export.

export summary


Detailed Report: Here, you get the option to save the detailed export report of the mailboxes you want to. Select the mailbox and click on Download button.

report downloaded

Choose the destination location where you want to save the Detailed Report.

report downloaded


STEP 15

Re-Run Export option is also provided in order to perform the export again.

  • Retry Failed Items: To export the data which didn't get downloaded.
  • Re-Run Full Export: To perform the entire export process again.
  • Delta Export: To export the newly arrived data without duplication.

rerun export



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