SysTools IMAP Backup Software

Backup IMAP Emails Locally from Any IMAP-supported Account, such as Gmail, Yahoo, Outlook, iCloud, and AOL Export IMAP emails to PST, MBOX, EML, MSG, or PDF on any Windows or macOS with advanced filters and secure multi-account backup.

(Average Rating 4.9 Based on 1189 Reviews)
  • Keeps the original mailbox intact while downloading emails locally
  • Secure IMAP authentication ensures safe access to email accounts
  • Backup IMAP email locally without needing any email client installation

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For macOS
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Free Live Demo: – SysTools IMAP Backup Tool Fully Secured Download Version

Top-Rated IMAP Backup Tool

Your Most Reliable Way to Backup IMAP Email Without Data Loss

IMAP Backup box

Screens

Video

Guide

  • Export IMAP to PST, MBOX, EML, MSG, & PDF
  • Perform Multi-Account Backup of Same or Different IMAP Host at Once
  • Backup Emails Based on Specific Date Ranges Using the Date-filter Option
  • Create a Single Outlook PST File After Downloading Your Emails
  • Preserve the Original Folder Hierarchy Throughout the Backup Process
  • Backup Only Newly Arrived Emails With the Delta Backup Feature
  • Apply Naming Conventions Like Subject+Date or From+Subject+Date for Better Organisation
  • IMAP Backup Wizard Split Large Outlook PST Files Into Smaller Sizes As Desired
  • Retry Failed Items to Ensure No Emails are Left Out During the Backup
  • Save Time With Automatic Filling of the IMAP Server Name and Port Number
  • IMAP Downloader Generates a Combined CSV Report of All Backed-up Email Accounts
  • Compatible with All the Latest and Previous Versions of Windows & macOS

 For Windows
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 For macOS
Try For Free

 Purchase Now
30 Days Money Back*

Free Live Demo:– SysTools IMAP Backup Software Fully Secured Download Version

Leading Mac IMAP Backup Tool

Best Solution to Backup IMAP Email from All Available Domains on Mac OS

Mac IMAP Backup box

Screens

Video

Guide

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  • Backup IMAP Emails to PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML & MHT
  • Perform multi-account backups from the same or different IMAP hosts simultaneously
  • Check the backup history of previously saved emails directly via the tool
  • Export IMAP emails based on specific date ranges using the date-filter option
  • Delete emails from the server after a successful backup if needed
  • Create a single Outlook PST file after downloading emails
  • Preserve the folder hierarchy throughout the IMAP backup process
  • Backup newly received emails using the incremental backup feature
  • Apply naming conventions like Subject+Date or From+Subject+Date
  • PDF Export Settings: Attachment on Pin, Append Attachment & Save Attachment
  • Split large Outlook PST files into desired MB or GB sizes
  • Print a hard copy of the email data using the dedicated print option
  • Use a delta backup to save only newly arrived items or run a full backup when needed
  • Retry failed items to ensure no emails are left out in the initial run
  • Add a skip-backup tag to IMAP accounts whose data is not needed
  • Save time with automatic filling of IMAP server name and port number
  • Generate a combined CSV report of all backed-up email accounts
  • Fully compatible with all the latest and previous versions of Mac OS

 For macOS
Try For Free

 For Windows
Try For Free

 Purchase Now
30 Days Money Back*

Free Live Demo: – SysTools Mac IMAP Backup Software Fully Secured Download Version

Add & Backup Multiple IMAP Accounts (Personal & Standard Business)

The newest version of the SysTools IMAP Backup Tool for both Windows and Mac includes a multi-account addition feature. Users can now add more than one IMAP email address at once and back up all the data together.

Users no longer have to backup IMAP mailboxes manually or keep track of several accounts at once; this tool will automatically do these tasks.

  • Add single or multiple IMAP accounts (Gmail, Yahoo, Outlook, AOL, iCloud, custom domains, etc.)
  • Supports app password authentication and custom IMAP server configurations
  • Combine multiple accounts from the same IMAP host for centralized backup
  • No dependency on external email clients

With a centralized dashboard, you can monitor and control backups for multiple accounts in one place.

Note: Works with standard IMAP-enabled accounts only. Not compatible with IMAP Pro or enterprise environments where IMAP access is restricted or disabled.

Multi Account IMAP Backup
Backup Dashboard

Realtime Backup Tracking Dashboard

Users can analyse and view the entire backup operation from a single screen. It shows the number of mail processes, the failure count, and the overall status of all email accounts that are being backed up.

The Default Status is In Progress at the start of the backup. By hitting the Pause button, users can halt the backup operation. When ready, admins can resume the process again.

Bring in Local User Profile data to the destination that is present inside the source-side computers.

A dedicated Stop mechanism is present to end the migration prematurely. With a progress bar, you can see the subfolder that is being backed up. Moreover, the entire destination path where the items are being deposited can be seen there.

Check Backup IMAP Mailbox History

The IMAP backup software provides a separate page containing a tabular display of all User Email addresses, Mail Count, Failed Count, Status, along with an Action column. The native setting of the Action bar is set to Skip Backup for each account. But this can be changed to the following:

  • Retry Failed: To back up Items that were left out in the first run.
  • Full Backup:To Re-Run the entire backup again.
  • Delta Backup: To avoid an account during the re-run.
  • Skip Backup: Leave the IMAP Account's email data in its default state.

You can assign different backup actions to each account, and the tool behaves accordingly.

Backup History
regional IMAP backup

Regional IMAP Backup Support (.jp, .au, .uk & More)

SysTools backup solution ensures hassle-free export without compatibility issues, whether your email is hosted on regional domains like .jp, .au, .uk, .de, or custom IMAP servers.

  • Supports country-specific IMAP servers with custom host/port settings
  • Works with localized email providers and business domains
  • Maintains encoding and metadata integrity across regions

Secure Data Center IMAP Backup for Enterprise-Level Needs

For organizations managing emails hosted in private or cloud data centres, this IMAP Backup Tool provides a secure backup solution.

  • Backup IMAP mailboxes from hosted servers or private data centres
  • Track progress via a real-time dashboard (as shown in UI)
  • Suitable for auditing and disaster recovery
data center IMAP Backup
regional IMAP backup

Device Migration Made Easy (Windows & macOS Upgrades)

Upgrading your system? Moving from Windows 10 to Windows 11 or an older macOS version to the latest? This SysTools IMAP backup software ensures your email data moves with you safely.

  • Backup IMAP emails locally before device upgrade
  • Restore data anytime on a new system without data loss
  • No need to reconfigure accounts from scratch

Before upgrading your OS, export your mailbox data. After setup, you can access your emails instantly without syncing delays or missing data.

Prominent Features of SysTools IMAP Backup Tool

A Quick Glance at the Highlighted Features of IMAP Email Backup Tool for Both Mac & Windows

Backing Up IMAP Emails

Multi IMAP Account Backup

The all-new version of SysTools IMAP Downloader comes with the never-before-seen multi account backup option. With this, users can add all their email accounts from different providers and back up the data together. The tool automatically segregates the content of emails and puts it inside a folder with the email account name.

Support Batch IMAP Backup

Bulk IMAP Mailbox Backup

This IMAP Backup Tool allows you to directly add and backup IMAP email simultaneously. You just have to log in to the software with the correct credentials. The application will then show all the folders. Choose the folder from which you want to backup IMAP data in a trouble-free manner.

Backup Data in Multiple Formats

Backup in Different File Formats

It allows the user to select the file type to export the added IMAP mailbox data. The various exporting options included such as:

  • Windows: PST, MBOX, EML, MSG, & PDF
  • Mac: PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, & MHT

The tool ensures that the data will not be altered and the hierarchy will be maintained as well.

Multiple Filters

Several Filtering Options

IMAP Backup Tool provides various filtering options that can be used for taking a selective backup of IMAP mailbox data on Windows or Mac OS. This includes folder selection, date range filters, and folder exclusions. It ensures that the data integrity will be kept intact throughout the process of backing up IMAP emails.

Secure IMAP Server Backup

Securely Backup IMAP Server

It is effortless to backup IMAP email using this IMAP Backup Wizard is completely safe and secure. It does not interfere with the mailbox hierarchy and structure during or after the backup procedure. The entire data is backed up along with all metadata and properties in a seamless manner.

Folder Structure

Maintained Folder Structure

The SysTools Mac IMAP Email Backup utility guarantees that the folder structure will remain intact throughout the process. The tool also maintains the order and names of the backed-up files after a successful backup of emails from the IMAP servers and domains.

Incremental Backup

Delete Emails & Delta Backup

This intelligent utility allows you to delete the emails from the server once the process is over. This can be achieved by opting for the Delete after Download option. Users can also perform the Delta backup of IMAP emails using this IMAP Backup tool. This will lead to exporting only the newly arrived data. As a result, no duplicity in the destination folder will take place.

Supports Mac Versions

Compatible with All Windows & Mac OS Editions

The SysTools IMAP Downloader works on all the latest and prior versions of the Mac and Windows operating systems. This runs efficiently on:

  • Mac: macOS 10.8 and later (including macOS 11 Big Sur and above)
  • Windows: Windows Server 2012/2016, Windows 10 (64-bit), and Windows 11 (64-bit)

Also, the tool is incorporated with a simple, interactive, and user-friendly interface.

Secure IMAP Backup

100% Secure IMAP Backup

When the tool backs up your emails, it uses secure connections from services like Microsoft 365, Gmail, or IMAP with SSL/TLS. This means your data is safely protected while it travels from the email server to your system.

All your emails are saved only in the location you choose, such as your computer or an external hard drive. In simple terms, your emails stay private and secure during the entire backup process, from start to finish.

Verified OAuth 2.0

Verified OAuth 2.0 Login

SysTools Email Backup Software supports secure login using OAuth 2.0 for accounts like Microsoft 365 and Gmail.

Instead of entering your password directly into the software, you sign in through the official Microsoft or Google login page. This means your password is never stored or seen by the tool.

Watch Live Video of SysTools IMAP Backup Tool
Demo vs Full Version Comparison for the IMAP Email Backup Tool

Feature Breakdown: Demo Limitations vs Full Version Benefits

Features Free Version Full Version
Add Multiple IMAP Emails
Maintain Folder Hierarchy
Delete After Download
Backup History
Export IMAP Emails 100 Emails Unlimited Emails
Cost FREE 5 USD (Per User)
SysTools IMAP Backup Software – Specifications

Use Free Demo Version to Test The Installation Requirement

best software

(Windows OS)

Name: SysTools IMAP Backup Tool
Version: 7.5.0
Size 161 MB
MD5: ba14369e315998f8733cd136324a491b
Delivery: Free via Email
Free Version: For Windows

(Mac OS)

SysTools Mac IMAP Backup Tool
8.0
96.6 MB
b2a4b1cdf1ca6bd9e9058e31c5ed6c23
Free via Email
For macOS

Trial Limitations:

(Windows)

Demo version will process 100 items of email from first 5 folders of selected user account.

(Mac)

Demo version will process 100 items of email from first 5 folders of selected user account.


Hard Disk Space:

(Windows)

Around 500 MB for installation and Tool requires at least 20 GB of free space to store data.

(Mac)

Disk Space For installation around 1 GB free space required and Tool requires at least 5 GB of free space to store.

RAM:

8 GB RAM

8 GB is recommended

Processor:


Minimum 8 core Processor

Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)

Platforms:

(Windows)

Windows Server 2012
Windows Server 2016
Windows 10 64 bit
Windows 11 64 bit

(Mac)

  • MacOS X 11.0 (Big Sur)
  • MacOS X 12.0 (Monterey)
  • MacOS X 13.0 (Ventura)
  • MacOS X 14 (Sonoma)
  • MacOS X 15.0 (Sequoia) and above versions.

Application Pre-Requisites:

(Windows)

  • Microsoft .NET framework v4.8.0 should be installed.
  • Microsoft VC++ Redistributable should be installed.

(Mac)

Product Guide:

(Windows)

Software Guide

Installation

Uninstallation

EULA

(Mac)

Software Guide

Installation

Uninstallation

EULA

FAQs

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Queries Related to SysTools IMAP Backup Wizard

What Do Users Commonly Ask While Trying to Backup IMAP Email?

Queries Answer
Q.

How to backup IMAP email from the server using this IMAP Downloader?

You can easily take backup from all domains: It is capable to export the emails directly from any IMAP supported platform. It needs to enter your credentials for the account, add the IMAP Server ID and the port number:

  • Step-1: Download the SysTools IMAP Backup Tool & Start.
  • Step-2: Select the Output Format from the Menu Pane, and Apply Filters.
  • Step-3: Add One or More IMAP Accounts from List of Hosts.
  • Step-4: Browse the Storage Location.
  • Step-5: Click the Start Backup Button to Initiate the Process.
Q.

Can this tool extract emails that came during the backup?

 Yes, using the Delta backup feature of IMAP Email Backup Tool, users can export the newly arrived emails. The tool also ensures that no data duplicity takes place.
Q.

Will there be any changes in the folder hierarchy during the backup?

 No, the IMAP Downloader will not modify any folder or file structure while backing up IMAP emails on Mac or Windows OS.
Q.

What are the restrictions to backup Email IMAP server using the Free Trial version of the tool?

 The demo version of SysTools IMAP Backup Tool for both Windows and Mac OS allows you to backup first 100 emails only.
Q.

Will attachments be included in the backup process?

 Yes, all email attachments are backed up along with the emails.
Q.

Can I resume the backup process if it gets interrupted?

 Yes, it offer a resume or incremental backup option, so you don’t have to start over again.
Q.

Can I view emails after backup without an email client?

 Yes, if you choose formats like PDF or EML, you can easily open and read emails without needing an email application. However, if you export your email data in PST or any other format, you will need a compatible email client to access it. For example, PST files can be opened in Microsoft Outlook.
Q.

Does the tool maintain email properties like metadata and formatting?

 Yes, all important properties such as To, From, Subject, Date, and formatting are preserved during the backup process.
What Customers Say?

SysTools IMAP Backup Tool Verified Reviews

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