Know How OST Recovery Tool Works

A step by step guide to show you how to recover OST file data and export it into PST, EML or MSG File Format.

STEP 1

Open & Launch the OST Recovery Tool. Click Start » Search OST Recovery Tool » Launch SysTools OST Recovery Software

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STEP 2

To select the OST file, click on "Add File" button as highlighted below.

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STEP 3

As you click on Add file button, a small window will pop up and you need to browse the OST file location from machine.

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STEP 4

When you click on browse button, a window will pop up from where you can browse OST file.

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STEP 5

After adding the OST file, software will perform a quick scanning of file to recover the data from the OST file
If your OST file is corrupt, then Quick scanning won't give precise results and in that case, you need to check the advance scanning option.
Advance Scan Option: This option is workable if your OST file is severely corrupt or auto scanning fails to recover OST file data.
Temp Folder Path: This option helps in minimizing the size of installation drive by moving the temp folder path to desired drive. (Temp folder is the folder where the software keep the scanned copy of OST file)

add-ost-file
STEP 6

The following screen will appear while the file scanning goes on. You can see the details like: name of file being scanned, its overall size in KB & the file creation date.
In case you want to break the scanning process in between, click on Stop button.

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STEP 7

When scan completes, Click on Yes button to save the scan.

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STEP 8

After complete scanning of OST file, the software will load all the folders within OST file in the left pane; as shown in image. Next; you can click on each folder to view the item count and list in the right pane.
Normal Mail View: You can view complete emails within the Normal Mail View Tab

attachments-view-of-ost-mails
STEP 9

You can also view the attachments along with each email. For that you need to click on Attachments Tab
Attachments Tab: In this tab you can view the attachments associated with each email. Attachments like PDF, Image, Documents can be viewed.

Note: User could not preview PDF document as it is either corrupt, encrypted or password protected.

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STEP 10

Next, a switch screen view option is provided to you for changing the mode of screen from Horizontal to Vertical & Vice Versa as per your requirement.

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STEP 11

Select a particular email & select the Export option to export that particular mail.

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STEP 12

After that, Following Export option window will pop up. Here you can choose the appropriate file format, apply mail filter. If you select PST file format then you have option to split PST file.

pst format

If you select MSG format, then the tool provides option of multiple naming conventions.

msg format
STEP 13

Alternative to above Export Process, if you want to export complete OST file data with folder structure then click on "Export Button on Menu Bar".

select-pst

The following Export Windows appear (This is different from that of above Export Option). Check the below options and there usability:
Select Folder: Select the folder (mails, contact, calendar etc.) which is required to export.
Export As: Select from the file type to export from OST file.
Mail Filter: Apply Mail Filter for Exporting specified dated emails.
Split PST: If this option is selected then large sized PST file can be split.
Browse Destination: Select destination location for saving the exported files.

view file
STEP 14

Click on Browse button to select the destination folder.

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STEP 15

After clicking on browse button, a browse windows appears. Here, you can either choose a location to save file or "Make a New folder" directly from software panel. Click OK to save the exported file to desired location.

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STEP 16

Continue with export process and save the file in selected format.

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STEP 17

You can view the real time exporting of items from source to destination, as shown below. Also, you can stop the conversion in between; if needed.

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STEP 18

Once the Export process completes, the following window will appear. Click OK to exit.

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STEP 19

Click on this to view the storage location of the exported OST file.

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STEP 20

Click on the link to open the destination folder where the OST file is saved.

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STEP 21

The following window appears where the OST file is stored.

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STEP 22

You can save this export report for future use.

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STEP 23

You can select your desired location to save the CSV file.

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STEP 24

After saving the CSV file, the following window appears. Click on OK to exit.

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STEP 25

Now you can verify the exported data file by opening it within the application that the file supports.

Next, Launch the MS Outlook on your machine and Go to File. Then Click OK Open & Export» Open Outlook Data File

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STEP 26

Select the exported OST file which you want to open in Outlook and click on OK.

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STEP 27

You can successfully preview the exported file in Outlook.

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