Know How OST Recovery Tool Works

A step by step guide to show you how to recover OST file data and export it into Office365, PST, EML or MSG File Format.

STEP 1

Run the OST Recovery Software & "Add File" button to select the OST file to be recovered.

OST Recovery software



STEP 2

The selected file will be added to the software as follows:

Preview Recovered OST Files


STEP 3

Click on Export button to migrate the selected items from the OST file.

Export OST files


STEP 4

Export the recovered OST file into Office365/PST/MSG/EML.

OST Recovery Export Options

ADVANCE (CUSTOMIZED) RECOVERY

STEP 1

Open & Launch the OST Recovery Tool. Click on Start » Search OST Recovery Tool » Launch SysTools OST Recovery Software.

This will show you the First Preview Window of the software.

Launch the software


STEP 2

To select the corrupted OST file, click on “Add File" button to add the file.

Add File
STEP 3

Click on "-" button to browse the OST file from your system. By default storage location is given. You can also change the location of the recovered file.

browse ost file


STEP 4

Browse and select the OST file and click on Open button.

Open
STEP 5

Click on Add File button to proceed further.

Add File
STEP 6

After scanning process, a dialog box appears. Click on Yes button to save the scan results.

scanning begin
STEP 7

Now you can preview all the data items within the OST file.

Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

Normal Mail View

Attachments: Preview the Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

Attachments
STEP 8

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and folder list in the left side of the window to show specific mailbox items.

Click on Mail to view only emails.

normal mail view

Click on Calendars tab to view events from all mailbox items.

Attachment View

Click on Contacts tab to view the address book information in the software.

Attachment View
STEP 9

You can switch the display pane in two ways to get a better view of the email data details such as Horizontal & Vertical View. By default, the email data is displayed in Horizontal View.

View
STEP 10

Select the Export Button to migrate multiple emails.

migrate multiple

You can also select the desired emails then, Right Click & choose Export button as shown:

Export
STEP 12

Click on PST radio button to export the OST files to Microsoft Outlook PST format. Click on Advance Settings.

export to PST


STEP 13

You can configure PST settings as the software as shown:

  • PST Split Option: It allows to split the large PST file.
  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.

Click on Save button to save the settings.

save the settings
STEP 14

After applying the settings, a dialog box appears. Click on OK button.

Browse
STEP 15

Click on Browse button.

search destination location
STEP 16

Choose the desired location. You can also create New folder to save the exported files by clicking on “Make New Folder”. Click on OK button.

destination Path
STEP 17

You can see the destination path of the file. Now click on Export button.

Export process
STEP 18

Now Export process will start and it will show the exporting folder along with number of Items and destination Path.

Export report
STEP 19

A notification appears showing the successful status of the Export process. Click on Ok button to proceed.

export report location
STEP 20

Export Report pops showing the details of the Exported mails along with Source File Name, Success Count, Fail Count also. Now, click on the number in Success Count to view the saved file path.

 export report
STEP 21

Click on the Save button to save the Export Report.

export report In Excel
STEP 22

Browse the destination location for the Export Report and save the file as CSV file format. Then click on Save button.

view PST file
STEP 23

A dialog box appears showing the destination path of the file. Click on OK button.

Open the PST file
STEP 24

Now you can open the Export Report CSV file in MS Excel and view the details of the data exported.

Open Outlook Data File
STEP 25

Now you can import the recovered file in Outlook.

Open PST file in Outlook
STEP 12

Click on Office 365 radio button to import the OST file to the Office 365 mailbox. You need to configure "Office 365" settings. Click on Advanced Settings.

configure Office 365


STEP 13

User Impersonation

  • Admin SMTP: Provide the Admin username for the admin account
  • Password: Provide the password for the admin account.
  • Admin account of Office365 must have E3 license assigned, you must be able to access OWA for admin.
  • Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
  • Check if you have login as administrator on your machine (where tool is running)?

User Impersonation

General Settings

  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes.
General Settings
STEP 14

A dialog box will appear. It shows the successful status of the saved settings. Click on Ok button.

successful status
STEP 15

Import OST to Office 365

There are two ways for migrating/exporting maiboxes to Office 365.

  • Enter Destination Mailbox
  • Provide Destination Mailbox(SMTP address) from CSV
ways
STEP 16

Destination Mailbox

Click on Enter Destination Mailbox radio button for migrating the OST file to Office 365 and click on Next button.

Destination Mailbox
STEP 17

A dialog box appears. Enter the details: Office365 name and Password. The software will validate your Office365 account. After validation is done, click on Export button.

Export process
STEP 18

Now the export process will begin.

Export begin
STEP 19

An Export Report is generated showing the success and fail count of the exported items to Office 365. Click on the number in success count as shown to view the path of the source file.

export report
STEP 20

Now you can view the path of the source file. Click on Save button to save the Export Report.

Save export report
STEP 21

Navigate to the location where you want to save the Export Report. Click on the Save button.

export report
STEP 22

Click on Ok button to finish the process.

finish
STEP 23

Generate CSV

Click on Provide destination Office 365 Account from CSV radio button to export the OST file to Office 365 to generate CSV file. Click on Auto generate CSV and enter the Destination Mailbox Name and Password in the CSV file.

Generate CSV
STEP 24

Browse to the location where you want to generate CSV file. Click on the Save button.

Save
STEP 25

Click on Ok button to proceed.

proceed
STEP 26

Now open the CSV file which you have generated. Enter the Destination Mailbox Name and Password (Optional) and save the details of the file.

open the CSV file
STEP 27

Now go to the same window and click on the Browse button.

Browse
STEP 28

Browse to the location of the file you have generated. Select the file and click on Open button.

Open
STEP 29

Now click on Next button to proceed.

Next
STEP 30

Now Export process will begin.

Export process
STEP 31

An export Report is generated which shows the success and fail count of the data items exported. Click on the number below success count to view the path of the exported file.

success count
STEP 32

Now you can see the path of the source file. Click on the Save button to save the Export Report.

 save the Export Report
STEP 33

Navigate to the location where you want to save the Export Report. Click on Save button.

Save
STEP 34

A dialog box appears showing the notification. Click on Ok button.

dialog box
STEP 35

Now go to the location where you have saved the Export Report. Then open the CSV file in Excel sheet. View the details of data items exported in Office 365.

Excel sheet
STEP 36

Now you can open Office 365 and view all the emails exported in your Office account.

open Office 365
STEP 12

Click on MSG radio button to export the OST file as Mail Message(.msg) file. Then click on Advance Settings.

MSG

STEP 13

Configure MSG Settings as shown:

  • Naming Convention: Naming Convention allows user to sort emails according to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Date & Time Filter Option: This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories :You can choose mailbox items from the Categories to export in the PDF file. This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes

Click on Save button to save the settings.

MSG Settings
STEP 14

After applying the settings, a dialog box appears. Click on OK button.

settings

STEP 15

Click on Browse button.

Browse

STEP 16

Choose the desired location. You can also create New folder to save the exported files by clicking on “Make New Folder”. Click on OK button.

folder

STEP 17

You can see the destination path of the file. Now click on Export button.

export

STEP 18

Now Export process will start and it will show the exporting folder along with number of Items and destination Path.

Export process

STEP 19

A notification appears showing the successful status of the Export process. Click on Ok button to proceed.

successful status

STEP 20

Export Report pops showing the details of the Exported mails along with Source File Name, Success Count, Fail Count also. Now, click on the number in Success Count to view the saved file path.

Export Report

STEP 21

You can view the path of the Saved file.

Save

STEP 22

Click on the Long Path to view the relocated file path. Click on the Save button to save the Export Report.

Long Path

STEP 23

Browse the destination location for the Export Report and save the file as CSV file format. Then click on Save button.

destination location

STEP 24

A dialog box appears showing the destination path of the file. Click on OK button.

destination path

STEP 25

Now you can open the Export Report CSV file in MS Excel and view the details of the data exported.

Export Report CSV

STEP 26

You can view all the MSG Files.

view

STEP 27

You can open single MSG file to view the contents in that file.

single MSG file

STEP 12

Click on EML radio button to export the OST file as RFC822(.eml) format i.e. applicable only for mails.

export to EML


STEP 13

Now make EML Settings:

  • Naming Convention: Naming Convention allows user to sort emails accouding to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Date & Time Filter Option: This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.

Click on Save button to save the settings.

EML Settings
STEP 14

After applying the settings, a dialog box appears. Click on OK button.

settings


STEP 15

Click on Browse button.

Browse


STEP 16

Choose the desired location. You can also create New folder to save the exported files by clicking on “Make New Folder”. Click on OK button.

 create New folder


STEP 17

You can see the destination path of the file. Now click on Export button.

destination path


STEP 18

Now Export process will start and it will show the exporting folder along with number of Items and destination Path.

Export process


STEP 19

A notification appears showing the successful status of the Export process. Click on Ok button to proceed.

successful status


STEP 20

Export Report pops showing the details of the Exported mails along with Source File Name, Success Count, Fail Count also. Now, click on the number in Success Count to view the saved file path.

 Success Count


STEP 21

You can view the path of the saved file.

saved file


STEP 22

Click on the Long Path to view the relocated file path. Click on Save button to save the Export Report.

Long Path


STEP 23

Browse the destination location for the Export Report and save the file as CSV file format. Then click on Save button.

save


STEP 24

A dialog box appears showing the destination path of the file. Click on OK button.

destination path


STEP 25

Now you can open the Export Report CSV file in MS Excel and view the details of the data exported.

 Export Report CSV file


STEP 26

You can view all the EML Files.

view


STEP 27

You can open single EML file to view the contents in that file.

open single MSG file


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