SysTools SharePoint Online Backup Tool

Back Up SharePoint Online Document Libraries (Files & Folders) to Local Storage and Protect Your Business Data from Accidental Deletion and Ransomware


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  • Backup SharePoint Online Documents, PDFs, Spreadsheets, Presentations & Other Files
  • Download Complete Document Libraries with Files & Folder Structure
  • Backup Shared Documents Library to Local Storage
  • Preserve File Names, Folder Paths, and Document Organization
  • Preserve Created By & Modified By Details
  • Avoid Duplicate Downloads with Incremental Backup
  • Backup Files, Folders & Subfolders Without Changing Hierarchy
  • Download Business Documents for Long-Term Archiving
  • Backup Departmental Documents Stored in SharePoint Libraries
  • Export Large Volumes of SharePoint Library Content Without Size Restrictions
  • Error-Free SharePoint Online Backup Solution with 500+ Developer Test Cases and 18+ Years of Backup Expertise
  • Filter and Backup Documents by Date Range
  • Microsoft Azure Project Approval Verified Application for Trusted Microsoft 365 Authentication
  • Compatible with Windows 10/11 (64-bit)

SharePoint Online Backup Tool Box Image

(Rating 4.9 Based on 1034 Reviews)

Screens

Video

Guide

Choose Document Libraries & Download Them Locally

Instead of opening and downloading each SharePoint document library separately, use the SysTools SharePoint Online Backup Tool to view all available libraries from one screen:

  • Select multiple libraries at once
  • Choose a local storage location
  • Download documents, files and folders in the selected location

This not only simplifies large-scale SharePoint backup projects but also safeguards data from:

  • Accidental deletion
  • Ransomware attacks
  • Retention policy limitations

sharepoint site collection backup

Backup Documents That You Want In Few Clicks

sharepoint online document library backup and filters

SharePoint Online backup tool incorporated with highly flexible Filters that provides an environment where user can opt for different type of options to limit the SharePoint Online backup process. Originally, the tool offers three different types of filters.

Attributes: This filter further has three different options in order to manage the backup job.

Overwrite Existing File: Use this feature to replace the already backup file with the new backup documents in offline environment.

Maximum File Size: This option let you enter the size of document. Afterward, the tool only saves offline copy of those document files that having size equal or less than the mentioned size.

Maintain Folder Hierarchy: Enable this option to download a complete SharePoint Online Document Library with original folder hierarchy on the local device.

File: It is a file type filter that has two different options in order to download specific type of SharePoint Online documents.

Include These Types: Enable this option to include some particular type of files while exporting a copy of documents from SharePoint Online.

Exclude These Types: Use this feature if you want to eliminate any file from backup process.

Date: This option let you to select a range of date. After that, the tool only download a copy of those document files that lie between the entered time line.

3 Steps to Backup SharePoints Documents

Why Organizations Choose SysTools SharePoint Backup Tool

Impactful Tool to Backup SharePoint Online Document Library Data

backup sharepoint online site

Backup Millions of SharePoint Documents

Backing up a large number of SharePoint files manually can take a lot of time. SharePoint Online Backup Tool by SysTools allows you to backup documents, folders, and subfolders from large document libraries in a single operation without splitting the data into multiple batches.

Maintain Original Created and Modified Timestamps

Maintain Original Created and Modified Timestamps

The software keeps the original Created Date and Modified Date of each document during backup. This helps you identify when a file was created or last updated, even after it has been downloaded to local storage.

Backup All File Types Stored in SharePoint

Backup All File Types Stored in SharePoint

SharePoint document libraries can contain a wide range of file formats, including PDF, DOCX, XLSX, PPTX, ZIP, JPG, PNG, CAD files, videos, and more. SysTools SharePoint Online Backup Tool backs up all supported files available in the selected document libraries without restricting the file extension type.

Stop Backup at Any Time

Stop Backup at Any Time

Selected the wrong document library? No problem. Click the Stop button, and the software will stop the current backup process. You can then make the required changes and start a new backup whenever you are ready.

Generate Detailed Backup Activity Reports

Generate Detailed Backup Activity Reports

After the backup is completed, the software generates a report showing total files processed, successful downloads, failed items, and backup status.

  • Summary Report: View Total Backed Up Files
  • Detailed Report: View Successful and Failed Files

Skip Previously Downloaded Documents Automatically

Skip Previously Downloaded Documents Automatically

Running a full backup every time can take longer than necessary. The Delta Backup feature automatically skips files that have already been backed up and downloads only new or updated documents.

Save Backups to Any Preferred Storage Location

Save Backups to Any Preferred Storage Location

Choose where you want to store your SharePoint backup data. The software supports local drives, external hard drives, SSDs, NAS devices, and mapped network locations.

Why Businesses Trust SysTools SharePoint Backup Tool

Built with Secure Microsoft Authentication & Tested for Enterprise SharePoint Online Backup

25,000+

Document Libraries

Backed up successfully.

10M+

Files Backed Up

Processed without changing data.

2M+

Folders Preserved

Folder structure stays the same.

75 GB

Average Data / Hour

Fast SharePoint backup speed.

18+

Years of Experience

Trusted by IT teams for years.

500+

Developer Test Cases

Every feature is checked before release.

Level 1–4

Quality Checks

Checked at every development stage.

Azure AD

Microsoft Approved

Uses a Microsoft Publisher Verified Azure AD application for trusted Microsoft 365 access.

Download Best SharePoint Online Backup Tool
Download Free Trial Edition to Know How to Backup SharePoint Online Document Library

Software Download

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No Credit Card Required

Size : 167 MB

Version : 8.0.0

Trial Limitations

Limitations
The free version cannot create backups. You can only view the backup process and try the tool's features.

System Specifications

Hard Disk Space
Around 500MB for installation and Tool requires at least 20 GB of free space to store data

RAM
8 GB RAM

Processor
Minimum 8 core Processor

Operating System

Windows Server 2016, Windows Server 2019, Windows Server 2022, Windows Server 2025, Windows 10 64 bit & Windows 11 64 bit

Product Guides

Software Guide

Installation

Uninstallation

EULA

Application
Pre-Requisites

  • If you are using Windows 10 & 11 (64 Bit), then please launch the tool as "Run as Administrator"

Additional Requirements

  • Microsoft .NET framework v4.8.0 should be installed

FAQs

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Electronic Delivery

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Get an Overview SharePoint Backup Tool
Comparison Between Demo & Licensed Version of SharePoint Online Site Backup Tool
Features DEMO Version FULL Version
Preview SharePoint Document Libraries
Explore Advanced Backup Filters
Preview Backup Settings & Options
Backup SharePoint Online Document Libraries Not Available Unlimited
Backup Files, Folders & Subfolders Not Available
Maintain Original Folder Hierarchy Not Available
Preserve Created & Modified Metadata Not Available
Incremental (Delta) Backup Not Available
Generate Backup Reports Not Available
Free Technical Support
Software Updates No
Cost Free $49

Note: In the demo version, you can sign in to your SharePoint Online account, view document libraries, and see all backup features. Document backup is available only in the licensed version.

User's Queries Related to SharePoint Online Cloud Backup
How can Backup SharePoint Online Document Library, SharePoint Online Site Collection? - Q & A
How to Backup SharePoint Online Site Collection Document Library?

Just follow the below steps to download an Offline copy of SharePoint documents.

  • Step 1: Open the software and choose the Document Library workload.
  • Step 2: Provide the Microsoft 365 administrator details and verify the required permissions.
  • Step 3: Select the destination folder where the SharePoint backup will be stored.
  • Step 4: Click Start Backup to initiate the backup process.
Backup SharePoint Online Document Library

Yes, the SharePoint backup tool is designed in such a manner that it can take backup of all type of document files such as DOC, JPG, PDF, and much more on targeted location.

Yes, the SharePoint Online cloud backup tool can do this. For this, you need to enable the option named as Exclude These Types option while performing the procedure. This feature offers you to input the file extensions and further the tool will not download the mentioned file(s).
Yes, the SharePoint Online site backup tool requires credentials of the Site whose documents gets copied on local machine.
No, there is no constraint applied on the files. With the software, one can backup unlimited document data from SharePoint Online on destination location with infinite retention period.
No, this SharePoint Online backup tool does not require the assistance of any other application for its functioning. But, the internet connection is required to backup SharePoint online shared documents.
The SharePoint backup software takes the minimum amount of time to create a backup of SharePoint Online site contents documents. Although downloading speed also depends on internet bandwidth and number of files.
What Users Say About The Tool
Our Client's Point of View to SysTools SharePoint Online Backup Tool
4.9
1034 Ratings
5 Star
86.9%
4 Star
12.6%
3 Star
0.4%
2 Star
0.1%
1 Star
0.0%
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