Google Vault to Office 365 Migration: A Complete Guide

Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On July 10th, 2024
Reading Time 9 Minutes Reading

Summary: Are you looking for a way to migrate Google Vault to Office 365? Look no further! Dive into our comprehensive guide where we unpack the step-by-step process to smoothly export your data from Google Vault and seamlessly import it into Office 365. It’s all here, right at your fingertips! Let Us Begin!

Table of Content

When it comes to Google Vault most organizations are familiar with it. It is a part of the G Suit Business/Enterprise/Education edition. It allows users to archive business data from G Suite products such as Google Drive, Google Teams Drive, Gmail, Google Groups, etc. Sometimes, due to various business requirements, the user needs to migrate Google Vault to Office 365.

Reasons Behind Google Vault to Office 365 Migration

  • Business Consolidation – Merging or acquisitions often require a migration from Google Vault to Office 365.
  • Platform Preferences – Aligning with existing infrastructure or preferred software leads to Google Vault to O65 migration.
  • Enhanced Features – Specific functionalities in Office 365 better fit evolving needs.
  • Compliance and Regulations – Meeting compliance effectively through Office 365’s features.
  • Cost Efficiency – Potential cost savings or better pricing models in Office 365.
  • Collaboration Needs – Specific collaboration or integration capabilities in Office 365.
  • Improved Support/Services – To access better support or integration options within Office 365, users often lean towards Google Vault to Office 365 migration.

However, users are not able to find a simple yet perfect approach to migrate Google Vault to Office 365. Thus, in the coming section explained below, we are going to discuss the step-by-step process to export data from Google Vault and then import it into an Office 365 account.

Google Vault Data to Office 365 Migration Process (For Single User)

Now, the migration process is divided into two steps. First, the user must export data from Google Vault and then import the data into Office 365.

Step 1: Export Google Vault Data

  • First of all, you have to log in with your Gmail account whose data is to be migrated to Office 365
  • Now, open and enter your Gmail account password again if prompted
  • Next, Google Vault will be opened. Here, you have to click on the Create button
Click Create button
  • In the Create New Matter section, you need to add the Matter Name and Description according to your choice and then click on the Create New Matter button
Create new matter
  • After that, you will be transferred to the next page. On this page, you need to click on the Create Hold button
Add the details
  • You can create a Hold if required, by providing all the details as shown below
  • Now, once the hold is created click on the Search option present on the left side
  • In the Search section, you need to select the following:
  1. Select Mail, All Data, Specific Accounts
  2. In the Accounts section, you have to enter the Gmail ID whose data you want to export
  3. In the Send Date section, you can select the range to export the data according to the date
  4. To exclude Drafts, click on the Exclude Drafts checkbox
Click Exclude draft
  • Finally, click on the Export button. In the Export Results section, you need to enter the Export Name and select the Format in which you want to export Google Vault Data
  • You can select MBOX or PST file format as per your choice
Export results
  • You will also see a note:
  • Now, you have to click on the Start Export button to begin the export process
  • After the completion of the export process, you can click on the Download (blue link). Your Google Vault data will be downloaded in your selected file format MBOX or PST

Now, The Major Twist Is:

Google Vault permits the user to download data into two file formats that are MBOX/PST. The situation becomes confusing for the user as he/she is not able to understand how to migrate Google Vault to Office 365.

Stay Calm and Move to Step 2

Step 2: Import Google Vault MBOX/PST Data to Office 365

  • To Import Google Vault MBOX Data to Office 365: If the user has exported Google Vault data in MBOX file format then he/she can make use of SysTools MBOX to Office 365 Migrator utility. With this utility, the user can easily upload MBOX data files to Office 365 in bulk. The software provides various beneficial features that make it easy for the users to carry out the import process. One can easily move MBOX files as well as folders to Office 365 by selecting the Add File(s) or Add Folder(s) option respectively. The tool lets users import data with or without the impersonation option. The software also maintains the folder hierarchy even after the conversion process. The software is compatible with Windows 10/8.1/8/7 and all the below versions.
  • To Move Google Vault PST Data to Office 365: The Google Vault data is exported by the user in PST format then he/she can rely on the SysTools Office 365 Import Tool. The software permits the user to import PST data including emails, contacts, calendars, tasks, etc. to an Office 365 account. Moreover, the user can migrate multiple PST data files to Office 365 user or admin account in a trouble-free way. The tool is also capable of retaining all the attributes of emails such as attachments and metadata even after the import process. The software is compatible with all Windows operating systems and all versions. The software is designed with a user-friendly interface with the integration of numerous features and functionalities.

In the above manual method, you have to use automated software, as there is no direct way that can be used to perform Google Vault to Office 365 migration. Therefore, instead of following the above lengthy and time-consuming manual method, you can opt for a quick and efficient software solution. Let’s get to know about it.

Google Vault to Office 365 Migration Solution for Enterprise

To migrate entire enterprise user’s Google Vault archive emails to Office 365 accounts we would like to suggest Google Vault to Office 365 Migration Tool. The tool will migrate all your user’s Google Vault emails & attachments to Office 365 user’s accounts.

Get to know highlighted feature –

  • Migrate entire or selective users emails from Google Vault to Office 365
  • Data filter facility to move selective data.
  • Account-based priority option to set a priority of account to migrate first.
  • Mapping facility to create the mapping between source & destination users.
  • Capable to migrate large-scale Google Vault data to Office 365.
  • Google Vault to Office 365 Archive migration can be accomplished.
  • Tool keeps maintaining the accuracy and consistency of data after migration.

Steps to Migrate Google Vault to Office 365 for Bulk Users

Step 1. Choose Google Vault as the source and Office 365 as the destination.

SysTools Migrator

Step 2. On this screen, select the Date Filter option to apply date-based filters to Google Vault emails. Once applied, proceed by clicking Next.

workload screen

Step 3. Provide Admin email ID and Service account details. Upload the Certificate file (P12 file). Follow the guidelines to create a project for Google Vault. Click the Validate button to confirm permissions. Once permissions are validated by the tool, click Next.

Source screen

Step 4. Now, provide destination details. Enter Admin Email ID and Application ID. Click Validate to confirm permissions after referring to the instructions to create a project for Office 365. After permissions are validated, proceed by clicking Next.


Step 5. Create user mapping for bulk user data migration. You’ll find three options for user mapping on this screen – Fetch Users, Import Users, and Download Template.

  • Fetch Users – Fetch users from the configured source account.
  • Import Users – Import users via a CSV file. Use the Browse icon to add the file.
  • Download Template – Save a sample (.csv) file for user import and mapping purposes. 

Mark for Execution as True or False for migration decisions.

Office 365 as destination

Step 6. Mapping between source and destination accounts is successfully created.

The tool allows account-based priority settings for migration sequences. To set priority, click on the star icon next to the account. Click Validate to confirm source and destination resource validation. Once the validation process is completed then click OK.

Step 7. Once the source and destination permissions are validated. Click on the start migration to begin the migration process.

Begin Migration

Bringing It All Together

Most of the users are stuck when they need to migrate Google Vault to Office 365. Thus, in this blog, we have explained a smart and reliable approach to exporting Google Vault data. The user can easily transfer Google Vault account data to Office 365 account following the step-by-step procedure explained above.


Q1. Which data can I migrate from Google Vault to Microsoft 365?

If you are manually performing this task then you can export emails, files from Google Drive, chat logs, meeting recordings, etc. However, you might not be able to import those to Microsoft 365 because the exported data comes in MBOX or PST files. Which later needs to be imported into the Office 365 account manually.

On the other hand, if you opt for the software mentioned then you can easily transfer several data types these includes emails, attachments, etc, without any compatibility issues with Office 365.

Q2. What are the primary challenges in migrating data from Google Vault to Office 365?

The user can face several challenges if he or she does not prepare for the upcoming migration project. These include data compatibility issues, ensuring compliance with legal and regulatory requirements, potential data loss while migrating, and minimizing downtime. To overcome these challenges it is crucial to opt for a reliable method to perform this task, and also before getting into the data transfer it is suggested to backup and create a local copy.

Q3. Are there any prerequisites for migrating from Google Vault to Office 365?

If your migration approach is automated, then you might not require much pre-requisite. However, if you are opting for the manual approach then yes, there are several prerequisites:

  • Ensure that your Office 365 environment is correctly set up, with user accounts created and licenses assigned.
  • Select and set up a reliable migration tool.
  • Back up all data in Google Vault.
  • Schedule the migration during a low-activity period to minimize disruptions.

By Mohit Jha

Mohit is a writer, researcher, and editor. Cyber ​​security and digital forensics are the two subjects that keep Mohit out of his seat. In addition, he hopes that the well-researched and thought-out articles he finds will help people learn.