Steps for O365 In-Place Archive to O365 In-Place Archive Migration

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Select “Microsoft 365 Archive” as a source platform and “Microsoft 365 Archive” as destination platform.

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In the same screen, select the categories that you want to migrate from Microsoft 365 Archive to Microsoft 365 Archive under the Workload selection.

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Using the Date Filter option you can perform the date based selective migration of the mailbox data. Click on Next.

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Provide the Admin Email and Application ID carefully.

After this, click on Validate to provide permissions to the software.

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After validating, the permissions will be granted to the source user. Click on Next.

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Now click on Destination. Provide Admin Email and Application ID. Click on Validate for permission validation. Hit the Next button.

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After validating, the permissions will be granted to the Destination user. Click on Next.

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On the Users screen, there are several ways in which you can add users from the source account that needs to be processed.

Fetch Users: It will get Users from Source domain.

 

Import Users: This will import users through CSV.

 

Download Template: This is the sample CSV file to undertand the formatting of the file to be imported using "Import Users" option.

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Click on Fetch Users button to start the process. After fetching the users, a confirmation message will appear showing the number of users fetched. Click on OK to continue.

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After clicking on the OK button, the software panel displays the list of all the fetched users in the form of Source Emails.

Use the Search option to find the required user. Select the user and enter the corresponding Destination Email.

After selecting the user, click on Validate to validate the selected user details.

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After validation is completed, a confirmation message will appear showing the number of users validated. Click on OK to continue.

After clicking on the OK button, the Source Permission and Destination Permission icons will be displayed for the selected user in Green colour.

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Enable the Show selected option to display only the users selected for migration.

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After validating the selected users, click on Start Migration to begin the migration process.

A confirmation window will appear displaying the Licenses Purchased, Consumed, and Available license details. Click on Start to begin the migration.

A pop-up message will appear stating that the migration has started successfully. Click on OK to continue.

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After starting the migration, the tool will redirect to the Migration screen. Here, you can view the migration status of the selected users under Pending, In-Progress, Completed With Error, and Completed sections.

The Pending section displays the users waiting for migration.

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Once the migration process starts, the users will move from the Pending section to the In-Progress section. Here, you can view the users for which the migration is currently in progress.

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Once the migration is completed, the user will move to the Completed section. The Total Items Migrated and Data Volume Overview sections display the number of items migrated and the total data size.

Click on More Details to view the detailed migration information of the completed user.

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Click on More Details to open the Workload Data Insights panel. Here, you can view the folder and item migration details for the selected workload.

The panel displays the Source Folder Count, Migrated Folder Count, Folder Failed Count, Source Item Count, Migrated Item Count, Failed Item Count, and Pending Item Count.

Click on the Info Icon to display the Workload Column Information.

Click on the workload name to view further folder-level analysis.

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The Folder Analysis Details display the Folder Name, Folder Path, Source Count, Migrated Count, and Failed Count for each folder.

The panel displays the Source Folder Count, Migrated Folder Count, Folder Failed Count, Source Item Count, Migrated Item Count, Failed Item Count, and Pending Item Count.

Use the Search option to find a specific folder. Once you are done with that, Click on Download Report to download the folder analysis report.

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After clicking on Download Report, a save dialog will appear. Select the required location, provide a file name, and click on Save to save the folder analysis report in CSV format.

The downloaded report provides detailed folder-wise migration information, including the Folder Name, Folder Path, Source Folder ItemID, Destination, Status, Source Item Count, Migrated Item Count, and Failed Item Count.

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You can also choose to generate a summary report for the whole migration process. Click on Download Report to view the available report options. You can select Migration Summary Report or Detailed Report as required.

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Migration Summary Report

After selecting Migration Summary Report, a save dialog will appear. Select the required location and click on Save to download the migration summary report in CSV format.

The Migration Summary Report provides an overview of the migration, including the Source ID, Destination ID, Activation, Email Success, Email Fail, Email Status, Status, Size, Start Timestamp, and End Timestamp.

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Detailed Report

After selecting Detailed Report, the Download Reports window will appear. Select the required users and click on Download to download the detailed migration report.

In the Report Generation Confirmation window, select the required report options. You can generate the Migration Job Detail Report, Folder Reports, and Item Reports.

Under Folder Reports, select Folder Detail Report or Folder Failed Detail Report as required. Similarly, under Item Reports, select Item Detail Report or Item Failed Detail Report.

After selecting the required reports, click on Generate to generate the reports.

Once the report is generated, the Generate Report window confirms that the report generation is complete. Click Download to download the generated reports to your system.

Click Save to save the generated Detailed Report as a ZIP file to your selected location. The downloaded ZIP file contains the detailed migration reports for the selected user(s).

The generated Detailed Report provides comprehensive information about the migration, including individual email details and an overall migration job summary.

The Email Detailed Summary Report contains item-level information such as Source ID, Destination ID, Status, source and destination details, Error, Note, and Size for the migrated emails.

The Email Migration Job Detailed Summary Report provides an overall summary of the migration job, including the Migration Date, Migration Job ID, Run Count, workload-wise source and processed item counts, total data size, process status, and migration status.

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The Migration Actions menu provides options to manage the migration after the initial run. You can Retry Failed Items, Re-Run Full Migration, or perform a Delta Migration as required.

The Retry Failed Items window lists the users whose migration items were not migrated successfully. Use the Search option to find a specific user and review the Source Email and Destination Email details.

Select the required users and click Start to retry the migration of their failed items. Since our migration was already successful for all the selected users so the tool doesn't provide any options to choose from.

The Re-Run Full Migration window displays the available source and destination email accounts. Use the Search option to find a specific user and select the required accounts for migration.

After selecting the users, click Start to run the complete migration again for the selected accounts.

The Delta Migration window displays the available Source Email and Destination Email accounts for incremental migration. Use the Search option to find a specific user and select the required accounts.

You can also use the Import CSV option to import the user mapping from a CSV file. After selecting the users, click Start to begin the Delta Migration and migrate the data added or changed since the previous migration.

The Import Users window allows you to import user mappings using a CSV file. Click User list csv file to select the prepared CSV file. You can use the user list template to prepare the required CSV data.

Select the required CSV file from your system. Once the file is selected, click Open to attach it for import.

After selecting the CSV file, the file name appears in the User list csv file field. Click Upload to import the user list and add the users to the Delta Migration screen.

Click the Download Template icon to download the user list template as a CSV file. In the Save dialog, choose the required location, enter or modify the file name if needed, and click Save.

Click the Download Resource List icon to download the resource list as a CSV file. In the Save dialog, choose the required location, review or modify the file name if needed, and click Save to save the CSV file.

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Click the List View icon to display the migration results in a detailed list format. The list view shows the Source Email, Destination Email, Email Count, and Status for each user.

Click the arrow next to a user to expand the entry and view additional migration details, including the Workload Name, Source Folder Count, Migrated Folder Count, Folder Failed Count, Source Item Count, Migrated Item Count, Failed Item Count, and Pending Item Count.

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Go to Settings > General to configure the application performance and account processing options.

Click on Enable multiple accounts to add or remove multiple source and destination account configurations.

Under Concurrent user, use the slider to set the number of users to be processed concurrently for each account. Adjust the value as required and click Save to apply the settings.

Go to Settings > Logs to view and manage the log files generated during migration activities.

The Log Files section displays the available application and migration logs, along with their file size and last updated date and time. Select a log file from the list to view its detailed contents in the right-hand pane.

Use the Find option to search for specific text within the selected log file. The available options also allow you to navigate, copy, or download the log content as required.

Go to Settings > SMTP to configure email notifications for migration activities.

Enable Enable email notification to allow SysTools Migrator to send email notifications. Enter the required SMTP details, including the SMTP Server, Port Number, Username, Password, Sender, and Sender Name.

Click Test Connection to verify the configured SMTP settings. Once the connection is successfully verified, click Save to apply the settings.

Go to Settings > Notifications to configure email notifications for migration activities.

Enable Send notification on start of migration to send an email to the user when the migration begins. You can customize the notification using the Subject and Email content fields. Use #RecipientName as a placeholder for the user's name.

Use the Email body is: plain text toggle to configure the email body format. Click Send Test Email to verify the notification template and email configuration.

After configuring the notification settings, click Save to apply the changes.

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