SysTools PST Viewer Pro & PST Viewer Pro+ software renders outstanding functionality for anyone who needs to search in PST files without Outlook, using multiple search techniques such as General Search, Search by operators, Search by criteria and Filters, Search by “Look For” etc.
Using search options can help your small business get streamlined. Here are just only a couple of the tasks, you can perform using search:
Yet completely different question is, understanding how to use “Search Feature” properly. For extensive guidance on using SysTools Outlook PST Viewer Pro & Pro+ search functionality, let's walk through the detailed written steps below.
To access the Software Search function, select the Search Tab from the bottom left of the Software Interface tab.
From this screen you can search within different Outlook PST elements. Even, for more complex searches, you can merge the search components. Here are the components you should look for to Search within PST File:
This search function helps users to search data in PST files that fits the keyword, offering accurate results. Enter the terms that must appear in the generated results such as title , body text, etc. Two options are offered for this purpose:
The availability of several search options would assist the users to make use of efficient Search Tool where a suspicious keyword is placed in the search area. The software then scans for the particular keyword from all the emails and attachments and shows the results of the search in PST files without Outlook.
Search Operators (called Boolean Operators) enables users to fine-tune or tweak for any adjustments in your search result by using AND, OR, and NOT operators to extend or limit your search by combining search words. Users can search within PST File email data with the aid of logic operators by either incorporating or excluding multiple keywords in the search facts.
Appearance of the searched item is not necessary. That is, if you are not aware which word was present in the necessary email, you can add several keywords with the aid of the OR operator, and the result will include all of the keywords.
For Example : If you search in PST Files for X or Y. This will will display X or Y-related data, or both,
If you Search for From field as “From: Alexandre” OR To field as “To: Adriana”. This will display result either with “Alexandre” or “Adriana”, or both as shown below :
AND: This operator is used when the result must contain the keywords searched for. You can sort the search result, which includes emails containing all the keywords searched.
For Example : If you're looking for X and Y. This will only return findings that have both the keywords searched for, both X and Y.
If you Search for “From : Alexandre” AND “To : Adriana”. This will display result with both “Alexandre” and “Adriana” , as shown below
This operator is programmed to exempt a term or expression containing the keywords searched from emails. That is, user can filter out the emails that do not include such words using NOT operator.
For Example : if you're searching in PST Files for X & exclude Y, it helps to search with value X & remove Y from the results.
Like in the below screenshot, you need to search within PST File for emails with From field as “From : Alexandre” & To field must not be “Adrianne ”, so here you can give search query like : “From : Alexandre” NOT “To : Adrianne ”the result is showing the email that contains only the “Alexandre” in From field but not Adrianne in To field
The search results can be easily accessed by any user by using the "Add Criteria" function. This helps a particular object to be searched in PST Files without Outlook, according to fields available in emails, calendars, & attachments,To add more filters, click on Add Criteria
This helps you to to Search within PST File emails according to:
You can search in PST Files from the calendar mailbox item using unique calendar entries such as Subject, Body, Start, End, Importance, Location .If users wants to search for data from the calendar mailbox item and knows the received date or sender’s name. Then, he/she can add the criteria, as shown in the below image
If you want to to search within PST File for an attachment with a specific extension you can use Search by Attachment Extension & Attachment Name. For Example : It will enable you to search attachments with extension like : jpg,.pdf etc & Attachments name : image.jpg.
You can also view attachment details during search with Multiple Previews like :
This search will help you recall the words you've already been looking for, the variations you've found, and any new words you've encountered in search results that you want to use later in your searches.
The software provides following options for saving the result after the search is performed :
You can search in number of ways using this Search Bar. Find the different techniques in the search type chart given below :
|Search Type||How to Search||Example||Result|
|Search by Keyword||Enter Keyword to find the desired data in PST File||
|Search by Operator||Search using OR, AND , NOT operator||
|Search by Criteria/ Look For||Search using Criteria : Mail , Calendar & Attachment||
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