G Suite Backup Tool to Efficiently Backup Google Apps Data

Verified Reviews by IT Admins and Tech Experts

SysTools G Suite Backup Tool is the most efficient and trustworthy software on CNET to backup Google Apps emails on Windows OS. This is one of best and secure solutions.

CNET

User Review

Google Apps email backup tool is the most searched utility on SoftwareSuggest and is one of the best software to backup multiple G Suite user account data locally.

SoftwareSuggest

User Review

SoftPedia marks this G Suite backup utility, the best software to ensure a secure backup process. The demo version enables users to try the functioning of the tool for free.

Softpedia

User Review

This is a helpful solution to backup emails, contacts, calendars and documents (Drive data). One of the best features of this tool is that it offers concurrent backup option.

Remigiusz Szatkowski

IT Expert

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Why to Backup Google Apps Emails?

Google Apps Service Outage

Google Services outage may lead to inaccessibility of your important data until the services are up again. Keeping a local copy of your mailbox data helps you to avoid any such situation and provides access to data even without internet or services issue.

Merging or Migration Issue

The data migration / merging process is not always successful. Having a G Suite backup will not only help you avoid data loss situations but make the process of data migration / merging process much easier to execute successfully.

Human Error

While working with the collaboration feature of Google Apps, there are high chances of accidental deletion or overwriting of the original data. Having the backup of G Suite mailbox data locally eliminates any fear of the accidental deletion of your important data.

Work Offline / Network Issues

You can access the data of your mailbox even if the system is encountering any network issues. This Google Apps backup and restore tool will help you to backup / archive your data and access it in the offline mode while encountering the network issues.

Mailbox Data Items Backup By G Suite Backup Software

Emails Contact Calendar Google Drive Data

Email Message	Backup original email message without creating any alteration in the original content along with meta details such as Subject, From, To, Body, and Attachment details.
Attachments	Keep complete attachments like Images, Calendars, Documents intact with the Gmail emails.
Folders	Inbox, Important, Sent Mail, Bin, Draft, Starred, User Created Labels.
Read / Unread State	Properly maintain Read and Unread status of each email message.
Date Filter	Selective email backup using the date-range filter option.

Format	All Google contacts are saved in Outlook data file format.
Contact Data	Name, Email address, Company, Job title, Note

Format	Backup all Google calendar data in Outlook data file format
Calendar Data	Events, Out of Office

Folders	My Drive, Shared with Me, Bin Folder
Document Format	Google Docs: Save as DOC Google Sheets: Save as XLSX Google Slides: Save as PPTX Google Drawings: Save as JPEG

How G Suite Backup and Restore Works?

Download this Software for Free and Ensure Comprehensive Data Backup

This is one of the pioneer solutions that permits users to perform both G Suite backup and restore tasks with a single tool. The software ensures that all your mailbox items i.e. Emails, Contacts, Calendars and Documents are backed up securely. You just need to note that restoring data into G Suite account requires additional licenses.

Step by Step Guide for G Suite Backup:

Step 1. Download G Suite Backup and Restore Tool
Step 2. Choose Backup Platform and Workload
Step 3. Enter Google Apps Admin ID and Other Details
Step 4. Select G Suite Mailboxes for Backup
Step 5. Finally, Start G Suite Backup Process

G Suite Backup Software - Features Explanation

Smart Solution to Backup Google Apps Emails, Contacts, Calendars & Documents

backup Complete Google Apps Data

Backup Complete Google Apps Data

G Suite Backup Software allows you to download and copy all the items of your G Suite account like: emails, contacts, calendars and documents on your local machine / computer / desktop.

Note: The rebranding of Google Workspace from G Suite / Google Apps does not affect the backup software. It will work as same and also our technical support service will remain consistent.

G Suite Mailbox Backup

Backup Data in PST File Format

Using this Google Apps backup software, you will be able to backup all your G Suite mailbox data in PST format. This application ensures that all your mailboxes items are stored safely on the system. You can use the resultant file in any Outlook version like 2021, 2019, 2016, 2013 and lower versions.

We assure you that your data or credentials remain limited to you only. They will not be saved in any of our server.

backup Domain Accounts

Backup Domain Accounts

G Suite Backup tool for admin is an enterprise solution. It provides you with features to take the domain-wide backup of Google apps data. You only need to fulfill the pre-requisites and use the Admin email ID to run this application and backup user accounts of the Enterprise domain of G Suite in bulk.

Backup Google Apps Contacts

Backup Google Apps Contacts and Calendars

Besides emails with attachments, you can also backup the Contacts and Calendars from Google Apps / G Suite for Business / Education / Non Profit Account using this application. The data is downloaded into a completely healthy data file (corruption-free). The tool also provides separate date-range filters for both these mailbox items.

Save All Google Docs

Download and Save All Documents

You can backup the last edited or latest revision of Google Apps documents like spreadsheets, documents, presentations, drawing etc. on your system. It will save spreadsheets as .xls file, documents as .doc, presentations as .ppt, drawings as .jpeg etc. The Google Apps Backup tool is the best in maintaining the original format of each file and its content.

Backup G Suite Data Using Advanced Filters

While performing G Suite backup and restore process, you can set a date range to save the data. This will allow you to move / copy data ranging between a specific time interval. You need to provide a specific date range of "From" to "To" and the Google Apps backup software will download all G Suite emails that reside in that particular time interval.

Integrated Advanced Features

This G Suite backup solution has integrated advanced features under 'Re-Run Backup' to apply once your backup process is complete.

Retry Failed Items: To backup the data which failed due to any reason.
Re-Run Full Backup: To perform the entire backup process again.
Delta Backup: To backup only the newly arrived data without duplication.

Include Specific Folders

Import User Accounts for Backup

The G Suite Backup for admin application features multiple options to add user account for archiving. These are:

Fetch Users: This will automatically fetch users from the source domain.
Import Users: This will help you import a CSV file containing a list of users.
Download Template: This downloads a template to be used as a sample for creating a CSV file.

Real-Time Backup Progress

Once you proceed to save data of the Google account (Google Apps) after configuring backup options, the Google G Suite data backup solution shows complete progress status with fields like user name, email count, calendar count, contact count, document count and status. From this panel, you can easily track the progress and speed of G Suite data download.

Download Report After Backup

After the Google Apps backup, you have the option to download the process report. The summary report downloads a single report displaying all the user accounts along with count of emails, contacts, calendars and documents. The detailed report of G Suite backup for admin solution downloads individual reports of all / selected G Suite user accounts.

Keep Folder Structure Intact

The G Suite Backup tool will maintain the original folder structure as before even after downloading the data. For instance, if you archive messages (with attachments) from a user account, then the software program will create a separate folder for each label. The folders and labels (Inbox, Sent Items, Drafts, John, Michelle, etc.) from the original mailbox are created in the output file and all the emails are saved in their respective folders.

backup for admin

Restore Data to G Suite

This G Suite Backup and Restore solution not only take backup of G Suite accounts, but also provides option to restore data back into Google Apps account. Furthermore, it is not mandatory that you have to restore backup file of User 1 to his account only. This application supports cross-user restore which means you can easily restore User 1’s data into User 2’s account.

System Specifications to Run G Suite Backup Tool

Try Free Demo Version of Google Apps Backup Solution to Backup Complete Mailbox Data

Software Download

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Size : 91.8 MB

Version : 6.6.1

MD5 : ed45212241b8a7251deb11d3f17e09af

Trial Limitations

Limitations
Free version of Google Apps (G Suite) Backup application will backup complete 2 user accounts.

System Specifications

Hard Disk Space
Around 500 MB for installation & tool requires atleast 5 GB of free space to store data

RAM
Minimum 8 GB of RAM is recommended

Processor
Minimum 8 core Processor 2.3 GHz Processor

Application Pre-Requisites

Microsoft .NET framework 4.6 installation is required.
Create Console Project for Source and Destination Google Workspace Accounts. Google Project Settings

Supported Editions

Windows 11 (64-bit), Windows 10, 8.1, 7 and Windows Server 2012, 2016.

Product Guides

FAQs

Electronic Delivery

Google Apps Backup Tool - Feature Comparison

Get an Overview of G Suite Backup Features – DEMO & Licensed Version

Features	DEMO Version	FULL Version
G Suite Backup and Restore
Backup Multiple Mailboxes in One Go
Selective Category Backup Available
Backup G Suite Emails, Calendar, Contacts, Documents
Apply Date Based Filter to Archive Selective Data
Dashboard Panel for Progress Tracking
Compatible with Windows 2012 Server, Windows 10 / 11 (64-bit)
Backup Google G Suite Data	Backup 2 User Accounts
Cost	FREE	$25

Why SysTools G Suite Backup Over Others?

Backup Multiple Accounts

A cutting-edge solution that enables users to backup G suite mailbox data in bulk. The concurrent backup option in this software makes backup job simple if you have several Google Apps mailboxes.

G Suite Backup and Restore

This one-stop application has an advanced feature to backup and restore G Suite mailboxes. It means that you don’t need to purchase another solution if you want to restore data into Google Apps account.

Interactive Dashboard

An interactive dashboard helps users in tracking the real-time Google Apps backup process. Additionally, you can select / deselect the G Suite mailboxes for backup and perform many other tasks from the dashboard.

Frequently Asked Questions

Find All the Questions that you Should Know About G Suite Backup Tool

How can I take backup of G Suite accounts using this software?

There are 5 Simple Steps:

Step 1: Launch G Suite Backup Tool
Step 2: Select Source & Destination
Step 3: Validate G Suite Permissions
Step 4: Choose Destination Path
Step 5: Finally, Start Backup Process

Are there any security risks involved with Google Apps email backup solution?

The end-to-end encrypted tool performs the backup procedure in a very secured manner and ensure that the process is not interrupted by any internal factors.

Does the application work with Google Workspace mailbox data?

"I recently noticed that G Suite has been branded as Google Workspace, so does it affect the backup anyway?"

Yes, the G Suite backup tool for admin does not get affected by its being rebranded as Google Workspace. It will take backup in the same manner as it was doing previously.

Is Microsoft Outlook installation required for backing up Google Apps emails?

No, the installation is not required to run and work with G Suite backup tool.

Will this utility work on Windows 11?

"I recently replaced my Windows 8 system with a laptop having Windows 11 OS. Will the product work on it?"

Yes, our G Suite backup for admin application will work smoothly on Windows 11, 10 and Windows Server 2012 and 2016.

Can I backup complete Google Apps domain accounts simultaneously?

"There are around 50+ user mailboxes in my organization and I want to backup all those accounts using your Google Apps backup solution. Do I need to backup each user account one at a time or is there any way to backup all user accounts at once?"

You can archive multiple user accounts in one go. If you are an admin, then you just need to set the user accounts and you would be able to save the Google Apps data of each user in your machine in one go.

In which format Google Drive's documents will back up?

The latest revision / last edited edition of documents from your Google Apps account will be backed up in their native format.

How much time will the program take to backup an account?

"The size of my G Suite mailbox data is 13 GB and I want to backup all files stored in it. How much time will Google Apps Backup tool take to complete the process?"

The total time taken by the Google G Suite Backup solution to download files depends on your Internet connection speed, machine specifications, and size of the account data. The Internet speed must be good enough for taking backup of a large amount of data in less duration.

How can I test the product before investing in it?

We offer the G Suite email backup software in two versions: Free Demo version and Licensed version. You can test the software with the free Demo version. It allows you to backup data from 2 Google accounts in a seamless manner.

What Clients Are Saying

SysTools Google Apps Backup Software Verified Purchase Reviews

SysTools G Suite backup is one of the best solutions to backup G Suite mailboxes in one go. The features are advanced and user interface is simple, which makes the job effortless. This tool is perfect for those looking out to just back up their data without running into problems.

Angelina, Oklahoma

I was looking for a solution to backup my G Suite mailboxes and found SysTools Google Apps Backup Software. I first tried some other solution but I didn’t find it much worthy. This tool even comes with a free trial so I could test it out before buying!

Patric Samuel, Vatican

I manage over a thousand mailboxes and have been looking for an easy way to backup Google G Suite data. I tried different solutions but SysTools Google Apps Backup Software is the only one that has worked for me so far. It was quick, easy to install, and has my data backed up in just few hours. Hopefully it will continue to work for me for years to come!

Monica, Melbourne

I've been looking for a solution to backup my data for a long time, and my company is finally investing in this solution. SysTools G Suite Backup has been immensely helpful in providing peace of mind as I know now that I have data backup protection. The interface is also very intuitive and user-friendly, which is always appreciated!

Ronny, Berlin

Making a backup from G Suite account is not so easy. But with the help of this application, we can obtain the entire G Suite backup very smoothly. Thanks to the entire Support team who helped me a lot and resolved all my queries and problems to backup Google G suite emails and other items using this solution.