Google Workspace / G Suite / Google Apps Backup
For Enterprise Users


(Average Rating 4.4 Based on 66 Reviews)

Google Apps Backup




User Experience:

SysTools Google Apps (G Suite) Backup


Being Google Apps (G Suite) admin taking the backup is your primary responsibility. What if data get deleted or encrypted by the malicious user, Google does not provide any backup option to the user to restore data back. In this case SysTools Google Apps Email (G Suite) Backup Tool is the best option that gives you support to:

  • Backup G Suite for Business / Work Emails, Contacts, Calendars & Documents
  • Allows Users to Archive G Suite User Account Data with Ease on-demand
  • Backup Google Workspace Emails into EML, MSG and mb1 Formaton-demand
  • Export G Suite Google Drive Account Data to Local Server / Computer
  • Dashboard Panel to Track Real-Time Backup Progress of G Suite Account
  • Concurrent Backup Option to Backup Multiple Mailboxes Simultaneously
  • No File Size Limitation to Backup G Suite Account : Tested with 2 TB Data
  • Admin can Copy / Export All or Selected Domain User Mailboxes in Single Click
  • Save Contacts as vCard, Calendars as .ics & Documents in Original Formats
  • Download Specific Folder from Google Apps User Mailbox to PC / Hard Drive / SD Card
  • Smooth Internet Connection is Required for Quick Archival of G Suite Mailbox Items

Free Live Demo - SysTools Google Apps Backup Tool Fully Secured Download Version Online

Awards & Ratings

MVP & Blogger Reviews

Why to Backup Google Apps Emails?

Google Apps Service Outage

Google Apps Service outage / shut down may leads to data loss. Keeping a local copy of your mailbox data will help you to to avoid such situation and secure your data.

Merging or Migration Issue

Data migration / merging process are not always successful. Having a Google Apps backup will help you to avoid data loss situation and made the process easier to execute successfully.

Human Error

While working with the collaboration feature of Google Apps there are the chances of accidental deletion or overwriting the original data is very high. Saving backup of G Suite mailbox data locally will help you eliminate the deletion of your important data.

Work Offline / network issues

While having network issues it is impossible for the users to access there mailbox data. This Google Apps backup tool will help you to backup / export your data in desired format and access it in offline mode while encountering the network issues.

What It Backup?









Mailbox Data Items Backup By G Suite Backup Software

Email Message Backup original email message without creating any alteration in the original content along with meta details such as Subject, From, To, Body, Attachment details etc.
Attachments Export complete attachment like Images, Calendars, Documents along with the Gmail emails.
Folders Inbox, Important, Sent Mail, Bin, Draft, Starred, User Created Labels
Read / Unread State Properly maintain Read and Unread Status of each email message.
Date Filter Selective email backup using the date filter option.
Format All contacts are saved in PST file format.
Contact Data Name, Email address, Company, Job title, Note
Format Backup all Google calendar data in PST file format
Calendar Data Events, Out of Office
Folders My Drive, Shared with Me, Bin Folder
Document Format
  • Google Docs: Save as DOC
  • Google Sheets: Save as XLSX
  • Google Slides: Save as PPTX
  • Google Drawings: Save as JPEG

Key Features of SysTools G Suite Backup Software
Archive Google Apps Emails to Secure Organization from Critical Data Loss

Save Complete Google Apps Data

Save Complete Google Apps Data

Google Apps Backup utility allows you to download and copy all the items of your G Suite account like: emails, contacts, calendars and documents on your local machine/ computer/ desktop. These items are exported in their respective and most commonly used file formats like .eml, .pst, image text, .vcf, .ics etc. All the formatting and associated meta properties like: To, From, Cc, Bcc, email address, house address, groups, calendar recurrences, meeting alerts, etc remain intact.

Note: The rebranding of Google Workspace / G Suite from Google Apps doesn't effect on the backup software. It will work as same & also our technical support service will remain consistent. Moreover we assure you that your data or credentials limited to you only. It will not get saved in any of our server.

Export G Suite Email in 4 Formats

Export G Suite Email in 4 Formatson demand

Using G Suite Email Backup Software, you can save/download Google Apps mail messages along with attachments in 4 different formats:

  • EML: Importable in Windows Mail, Windows Live Mail, Apple Mail, etc.
  • PST: Allows to access G Suite emails from 32 bit or 64 bit version
  • image text Transferable to Apple Mail, Thunderbird, Entourage, Eudora etc.
  • MSG: Convert emails in MSG format & easily export individual Google Apps Email easily.

If you open downloaded/archived up message via any of the supported email client; it will show all the options like Reply, Reply All, Forward etc.

Backup Google Apps Contacts

Backup Google Apps Contacts & Calendars

Besides emails with attachments, you can also export all Google Apps/ G Suite for Business/ Education/ Non Profit account Contacts and Calendars using Google Apps backup software. The archive is taken into widely used formats like vCard (.vcf) and .ics.

  • vCard: Supported by multiple applications like MS Outlook Backup, Smart phones, iPhone etc.
  • ICS: Supported by various applications to save the calendars to desktop/ USB drive.

Save All Google Docs

Download & Save All Google Docs

You can archive the last edited or latest revision of Google Apps documents like: spreadsheets, documents, presentations, drawing etc. into MS office compatible file formats. It will export/ copy Spreadsheets as .xls file, documents as .doc, presentations as .ppt, drawings as .jpeg etc. The best Google Apps Backup tool ensures to maintain the original formatting of each file and its content.

Export Domain Accounts

Export Domain Accounts

G Suite Backup solution provides you two different methods to download data locally:

  • User Account Archive: In this case, you need to provide the user name & password of an individual user mailbox to export Google Apps mailbox to hard drive/ PC/ laptop.
  • Domain User Backup: You only need to provide Admin credentials to download multiple/ bulk user accounts of a Enterprise domain of G Suite.

Backup G Suite Email with Time Interval

Backup G Suite Email with Time Interval

While archiving G Suite emails, you can set a date range to save the data. This will allow you to move/copy data ranging between a specific time interval. You need to provide a specific date range of "From" to "To" and software will download all the emails that reside in that particular time interval. By using this feature, users can selectively archive emails from Google Apps to PST, EML, MSG & file imageformat.

Note: This feature of Google Apps Backup program is only applicable for saving emails from cloud to desktop/flash drive.

Delete Data from Cloud

Archive & Delete Data from Cloud

If your Cloud data storage limit has been reached and you want to empty that space by backing up the complete data then "delete after download" is an important feature for you. You can check this feature to backup and delete your Google Apps/ G Suite account data files from server simultaneously.on demand

Note:This option is only available with email backup.

Include Specific Folders

Include Specific Folders

The Google Apps for Work Backup application features multiple options for filtering out email data contents from Google Apps during its archive/ export. One can define email folders names in comma-separated value (ex: Inbox, Outbox, Custom Folder) for selective folder backup from G Suite account.on demand

Progress Report

Show Download Progress Report

Once you proceed to save data of Paid Google account (Google Apps) after configuring backup options; software shows complete progress status with fields like: User Name, email count, calendar count, contact count, document count and status. From this summary report; you can easily track the progress and speed of G Suite data download.

Pause & Resume

Pause & Resume the Archive Process

For taking the GApps backup, you need to have smooth internet connection. Now, if due to any reason the internet connection got interrupted or you need to leave the archive process then "Pause" & "Resume" option of G Suite backup solution can help you. Change the mode to Pause or it will automatically get into Pause mode; once internet connection drops off.on demand

Keep Folder Structure Intact

Keep Folder Structure Intact

Google Apps Backup tool will maintain the original folder structure as before even after downloading the data. For instance, if you export messages (with attachments) from a user accounts then software program will create a separate folder for each label. The folders and labels (Inbox, Sent Items, Drafts, John, Michelle etc.) when created in output file; saves emails respectively.

G Suite Backup Tool Specifications
Try Free Demo Version of Google Apps Backup software to Backup Mailbox Data into PST

Software Download

Size : 94.4 MB

Version : 5.6.0

MD5 : 40c27c203ac84d849859efeb161f5cd8

Trial Limitations

Free version of Google Apps (G Suite) Backup application will backup complete 2 user accounts.

System Specifications

Hard Disk Space
Around 500 MB for installation & tool requires atleast 5 GB of free space to store data

Minimum 8 GB of RAM is recommended

Minimum 8 core Processor 2.2 GHz Processor

Application Pre-Requisites

  • Microsoft .NET framework 4.6 installation is required.
  • Destination User(s) should be already created at destination Admin account.
  • Create Console Project for Source and Destination Google Workspace Accounts. Google Project Settings

Supported Editions

Windows 2012 / 2016 Server, Windows 10 (64-bit).




Electronic Delivery


Google Apps Backup Tool Feature Comparison

Get an Overview of G Suite Backup Features – DEMO & Licensed Version

Features DEMO Version FULL Version
Backup Multiple Mailboxes in One Go
Selective Category Export Available
Backup G Suite Emails, Calendar, Contacts, Documents
Apply Date Based Filter to Export Selective Data
Dashboard Panel for Progress Tracking
Compatible with Windows 2012 / 2016 Server, Windows 10 (64-bit)
Backup Google Apps to PST Format Backup 2 User Accounts
Cost FREE $25
Frequently Asked Questions
Listed Commonly Asked Questions and Answers
I want to know how this G Suite email backup tool works? Can I get a brief overview of it?

steps to take Google Apps Backup

Simple Steps to take Backup G Suite (Google Apps Backup) Emails:

  • Step 1 : Run G Suite Backup & click 'Backup' button.
  • Step 2 : Choose Domain' G Suite user.
  • Step 3 : Select data items & set backup format to PST, EML, MBOX.
  • Step 4 : Click 'Start' to export G Suite emails.

"I am an admin who monitors account of 20 employees and due to some reasons, I want to create archive of all these users data with this software. However, I am in a worry that if I share my confidential credentials with you then, I might face security risk because am revealing credentials with third party tool. Therefore, I want to know the location where admin data is stored by SysTools G Suite Backup solution."

There is no such location where we save credentials of an Admin account. We perform backup procedure in a very secured manner and ensure that the credentials or data is limited to its user only.

"Previously I have downloaded Google Apps emails using this SysTools G Suite mailbox archiving application. Now I wish to access Google Apps data in Mozilla Thunderbird email application. Is it possible using this Google Apps backup tool?"

Yes, you can access the archived/ exported G Suite data on Mozilla Thunderbird after you backup your Google Apps emails to local server as file image1 files using G Suite backup emails software. Apart from file image2 file format, you can download the mailbox items to PST, EML and MSG file formats. Therefore, this allows the users to access the backed up data on email clients like MS Outlook, Entourage, The Bat, Eudora, Windows Live Mail (WLM), Apple/ Mac Mail, etc.

"I recently noticed in my Google Apps for Business account dashboard name has been changed as G Suite for Business, so does it affect the backup anyway?"

No, the software for Google apps business email backup Tool doesn't get affected by the Rebranding of Google Apps to G Suite. It will take archive in same manner, as it was doing previously.
Yes, installation is required on machine for taking backup of emails in PST file format.Outlook should be installed and configured properly with a POP3 or dummy profile. After the downloading process, you can access Google Apps email in Outlook using PST files.

"I recently replaced my Windows XP system with a laptop having Windows 10 OS. Will the product work on it?"

Yes, our G Suite backup application will work smoothly on Windows 10 and all below versions without any trouble.
No, you cannot use a Mac OS to run Google Apps Backup product as it is a Windows based solution. So for exporting any G Suite account you need to run this software on a Windows based system.

"I have some important contacts stored in my Google Apps for Non Profit account. I want to take backup of all of them too. Will utility help me out?"

Yes, you can export contacts from your G Suite mailbox in vCard format using this tool. Other than that, you can also backup messages with attachments, calendars and documents from Google Apps account. Emails, contacts, calendars will be saved in PST/ EML/ MSG/ ICS file formats respectively. While documents will be downloaded in their native format.

"I belong to an enterprise where there are 50+ user mailboxes and I want to take backup of all those accounts using your Google Apps backup solution. Should I enter credentials one by one per user or is there any other way by which all users' credentials can be entered at once."

Yes, you can archive of multiple user accounts at one go. If you are an admin then you just need to fill admin credential only, & you would be able to save the Google Apps data of each user in your machine.
Documents from your Google Apps account will be backed up in their native format of latest revision or in last edited edition. Also try Google Apps to Office 365 Migration Software.

"Size of my G Suite mailbox data is 13 GB; I want to archive all files stored in it. How much time will Google Apps Backup tool take to complete the process."

Total time taken by the product to download files depends on your internet connection speed and size of account data. Internet speed must be good enough for taking backup of large amount of data in shorter duration.
Yes, you can archive all emails in file image4 format as well as in PST & EML file formats. The G Suite data will be made available in local folders and you can access Google Apps offline or access Google Apps email in Outlook using PST files.
To delete emails from Google Apps account once they are saved to your local server/ PC/ SD card/ laptop; you can use this 'Delete After Download' option.
NOTE: Be sure before using this option as it will delete the downloaded emails permanently from the Google Server.
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