Office 365 Backup Mistakes – No Need to Do It Again
The term like backup is no longer unfamiliar to the majority of people. With backup, if the original file became damaged, it is possible to recover the information by referring to the copy, which was saved in a different, safe location.
However, there are many IT administrators in the enterprise who thinks, there is no requirement to backing up Office 365 data because it is saves in the cloud.
Now, The Story Begins
Many big names – Yahoo, Adobe, iCloud already faced significant data breaches. In 2019, the cloud data breaches increased by 50% for the last four years according to a report. A large group of world leveraging cloud-based business suite such as Microsoft Office 365 without taking its security concern seriously. However, many kinds of research found that Software-as-a-Service (SaaS) applications need to be secured.
Data Stored in Office 365 Offers Geo-Redundancy, Which is Not Enough
In fact, 32 % of Organizations said they lost data in the cloud. The losses were due to intentional and accidental deletion, hackers, integration issues. It is highly suggested to save a copy of your Office 365 items such as Emails, Contacts, and Calendars on your local system. To do the same, use a cost-effective and result-oriented solution, SysTools Office 365 Backup Utility whose aim is to backup Office 365 data on local machine and restore whenever it is required. You can download the demo version of tool from the given link.
In this article, we will look at the common Office 365 backup mistakes that need to be avoided by many people. Let’s begin!
Office 365 Backup Mistake 1: Blind Trust on Recycle Bin for Recovery
Whenever users delete a message from the Office 365 account, the mail moved to the Deleted Item folder. Using this folder, it is possible to restore the mails into the mailbox within a certain period of item. Afterward, you need to restore data from the Recoverable Item folder and finding the correct file can be a daunting task from the junk of deleted files. Adding to it, the retention policy integrated with Office 365 account. Therefore, the file gets delete permanently before you even know they’re gone. To get in-detailed information, read this blog – Office 365 Recover Deleted Items Retention Policy
Office 365 Backup Mistake 2: Don’t Depend On Microsoft eDiscovery Service
Microsoft Office 365 E3 & E5 subscription plan integrated with some impeccable features such as eDiscovery. It is used to perform a content search within a O365 mailbox and hold for a certain amount of time. So, it can use for audit or legal action.
Plus, with the eDiscovery PST Export tool , one can download the searched content into PST format on local device. Therefore, this process confuses the users by giving a feeling of Office 365 backup.
But, keep in mind Microsoft clearly states that backup and data protection is not the part of Office 365 license. Read more about this in the blog – Does Microsoft Backup Office 365 ?
Office 365 Backup Mistake 3: Rely On Vendor that Deletes Your Data
The basic aim of Office 365 is to make work life easy, simple, and hassle-free. So, it is suggested to stay away from vendors that have power to removes your data or charge extra for long-term retention in the O365 cloud. To protect yourself from this situation, the local backup of Office 365 is a great option.
That’s all about common Office 365 backup mistakes. If you take these mistakes seriously & avoid it, then your Office 365 data is secure. Like I always say, keep a backup of your Office 365 data at a safe location on the local system.