SysTools
Email Backup Wizard

Backup, Download, or Export Office 365, Gmail, Outlook, or any IMAP-supported Clients Emails Without Data Loss

(Average Rating 4.9 Based on 853 Reviews)

Try this robust Email Downloader for free and save emails in various email and document file formats, including PST, MBOX, EML, MSG, and PDF locally, with complete data integrity.

No risk to the live IMAP mailbox

Trusted by MSPs, and IT professionals

Works with modern OAuth and IMAP security standards

Best Email Backup Software for Large-Scale Export

Supports large mailboxes, multiple accounts, and complex export jobs

IMAP Backup Emails in Different Formats: PST, MBOX, EML, MSG, and PDF

Perform Multi-Account Downloads from Same or Different IMAP Servers

Email Backup Wizard Offers Date Filter to Export Emails from A Specific Time Range

Combine All Downloaded Emails into A Single Outlook PST File

Email Downloader Maintains Original Folder Structure During Entire Download Process

Save Only Newly Received Emails Using Delta Backup Feature

Apply Custom Naming Formats Such As Subject+Date or From+Subject+Date

Retry Any Failed Items to Ensure A Complete and Error-Free Download

Allows Automatic Detectacts of IMAP Server Names and Port Numbers

Generate A Single Consolidated CSV Report for All Backed-up Accounts

Email Backup Tool is Compatible with Windows 11 and Below OS Versions

Free Live Demo: – SysTools Email Backup Software Fully Secured Download Version

Professional Mac Email Backup Tool

A Powerful Mac Utility to Safely Archive or Backup Emails in Numerous File Formats

Save Emails to Mail Formats: PST, MBOX, EML, EMLX, MSG

Download Emails in Document Formats: PDF, TXT, CSV, HTML, MHT

Downloads Multiple Accounts Across the Same or Different IMAP Servers

Email Backup Wizard Offers Delta Backup to Save Only Newly Received Emails

View Backup History of Previously Saved Emails Directly within This Tool

Save Email Based on Specific Date Ranges Using Date Filter Feature

Option to Delete Emails from the Server After A Successful Export

Email Downloader Maintains Original Folder Structure During Export Process

Customizable Naming Conventions such as Subject+Date or From+Subject+Date

Retry Failed Items to Ensure a Complete Export Without Omissions

Automatically Detects and Fill IMAP Server Names and Port Nnumbers

Generate A Consolidated CSV Report of All Backed-Up Accounts

Email Backup Software is Compatible with All Versions of macOS

Free Live Demo: – SysTools Email Backup Tool Fully Secured Download Version

Enterprise-Grade Features of the Email Backup Tool

MSPs Recommended Solution to Download Crucial Emails to System Storage Easily

Backup Web-Based Mailboxes

Using Webmail Backup Tool, it becomes easier to download, and export data from single as well as multiple mailboxes from web-based email services. Add the email account to the software and back up data from the account to a local storage device.

Export in Several File Formats

During the backup procedure, there are several email formats that can be chosen as the export type. These formats include:

Windows: PST, MBOX, EML, MSG, & PDF
Mac: PST, PDF, MBOX, EML, EMLX, TXT, MSG, CSV, HTML, & MHT

The data after being exported can be accessed in the compatible email client.

Multiple Filters

Multiple Filtering Options

There are various email filters offered by the Email Backup wizard. The filters can be used to export specific data files from a user’s mailbox. Date-filter allows to choose dates from and to for setting a time zone to download emails from the given period. Category filter allows to choose items which the files are to be saved from.

Preserves Folder Hierarchy

Preserve Folder Structure

While creating a backup, the mail backup tool ensures that the structure of the folder is not modified and displays the same hierarchy as before backup. There are no alterations made to the data as well and the integrity is kept intact. All the metadata and properties of the emails are also maintained in a proper way.

Delete after Download

Option to Delete Data after Download

With the help of the Email Backup Wizard the data can be removed from the mailbox after exporting it to local system. The Delete after Download feature should be marked during the procedure and the tool will remove all the exported emails from the mailbox post-backup.

Incremental Backup

Option for Incremental Backup

After completing the first backup, it is possible to go through the mailbox and scan it again to find any newly arrived data. If found, the Incremental Backup feature will export only those files received after the first process to desired location. This eliminates the risk of duplicity.

Different Naming Patterns

To save the emails from user’s mailbox(s), the Email Backup Wizard provides various naming convention patterns to rename the emails and save locally. The following are including in these patterns; Subject, Subject + Date, From + Subject + Date, etc.

Compatibility with Windows & Mac OS

The Email backup tool is engineered for both Windows & Mac OS machines and can be used on all prior versions:

Mac: macOS 10.8 and later (including macOS 11 Big Sur and above)
Windows: Windows Server 2012/2016, Windows 10 (64-bit), and Windows 11 (64-bit)

Email Backup Wizard - Specifications

Download Free Version and Backup Emails and Save Locally

(Windows OS)

Name:	SysTools Email Backup Software
Version:	7.5.0
Size	161 MB
MD5:	ba14369e315998f8733cd136324a491b
Delivery:	Free via Email
Free Version:	Download Now

(Mac OS)

SysTools Mac Email Backup Software

8.0

96.6 MB

b2a4b1cdf1ca6bd9e9058e31c5ed6c23

Free via Email

Download Now

Trial Limitations:

(Windows)

Demo version will process 100 items of email from first 5 folders of selected user account.

(Mac)

Demo version will process 100 items of email from first 5 folders of selected user account.

Hard Disk Space:

(Windows)

Around 500 MB for installation and Tool requires at least 20 GB of free space to store data.

(Mac)

Disk Space For installation around 1 GB free space required and tool requires at least 5 GB of free space to store.

RAM:

8 GB RAM

8 GB is recommended

Processor:

Minimum 8 core Processor

Mac Computer with Intel Processor
Mac Computer with Apple Silicon (Apple M1)

Platforms:

(Windows)

Windows Server 2012
Windows Server 2016
Windows 10 64 bit
Windows 11 64 bit

(Mac)

MacOS X 11.0 (Big Sur)
MacOS X 12.0 (Monterey)
MacOS X 13.0 (Ventura)
MacOS X 14 (Sonoma)
MacOS X 15.0 (Sequoia) and above versions

Application Pre-Requisites:

(Windows)

Microsoft .NET framework v4.8.0 should be installed.
Microsoft VC++ Redistributable should be installed.

(Mac)

IMAP should be enabled for source and destination platform.
Use App password to login on SysTools Email Backup Wizard.
Know How to Enbale IMAP and Create App Password

Product Guide:

(Windows)

(Mac)

FAQs

online antivirus software process
disable temporarily whitelist Verified tool

output destination
source
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Electronic Delivery

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download online activation best tool

Features

Free Version

Full Version

Backup All Email Messages

Various Export Options to Save Data

Apply Date Filter on Emails

Delete Data After Download

Incremental Backup Option

Supports Various Email Clients

Compatible with Multiple Mac OS

Backup Unlimited Emails

100 Emails

Cost

Free

$5 per User

Email Backup Wizard – FAQs

Common Queries When Users Ask While They Backup Important Emails

Backup Emails and Save Locally in 4 Steps:

Step-1: Run the Email Backup wizard and Login to Account
Step-2: Choose the Desired File Format and Apply Filters
Step-3: Navigate to the Destination Location
Step-4: Hit Start Backup to Begin Webmail Backup Process

Indeed. The software offers an Incremental Email Backup feature that allows users to backup only the newly received data and avoid any duplicate items from being downloaded.

The folder hierarchy is maintained and the data integrity is kept intact even after exporting data in bulk.

The Webmail Backup Tool is compatible with all the prior and latest versions of Mac OS i.e. Mac OS 10.8 to Mac OS 11 and above.

Yes, with the help of Naming Convention feature, the data can be saved according to certain naming patterns like Subject, Subject + Date, etc.

Email Backup Software – Users Review

Know Why Users Prefer this Tool to Backup Emails on Windows & Mac OS

This Email Backup Tool is such an amazingly designed software that it easily created a backup of all the emails I had on my cloud-based email account. The features of the tool ensure that all my requirements for backup in bulk or selectively, required formats, keeping data safe and structuring the same were all fulfilled. Superb solution for backup. Thanks to the team.

Jeffery, USA

Because the software has such a user-friendly interface, I could easily understand how to make it work using the Demo version, so I would not make any mistakes in the Full version. With the Email Backup wizard’s demo, I got all the satisfaction needed, and to date, I have been using the same tool for backups. A big thanks to the developers of this amazing software.

Steve, Brazil

SysTools
Email Backup Wizard

Best Email Backup Software for Large-Scale Export

Professional Mac Email Backup Tool

Awards Received by SysTools Email Backup Wizard

Enterprise-Grade Features of the Email Backup Tool