SysTools Gmail Backup

Quickly Backup Multiple Gmail Accounts & Save Backed Up Data in Most Popular Formats

List of Key Features in SysTools Gmail Backup Tool

complete backup

Backup Multiple Gmail Accounts

If you want to backup the data from multiple Gmail accounts then save all the user name & passwords in a CSV file and add it to the application. Software will backup all the items from each email account. read more

single user backup

Single Gmail User Account Backup

You can also create backup for single Gmail account by using 'Single User Backup' option where you just have to provide account details of an individual Gmail profile and proceed with the backup formation. read more

selective backup

Selective Gmail Data Backup

Backup all items like: emails, contacts, calendars and documents from multiple email accounts. Also; you can check or uncheck specific items rather than backing up all of them with Meta properties like: to, from, Cc, Bcc, & attachments kept intact.

save in multiple format

Multiple File Format Support

  • Gmail Backup tool can create backup of email data in four different formats i.e. PST, EML, MSG, or MBOX. Select the desired format to later use it on various other applications.

apply filters

Apply Date Filters

You can take the backup of Gmail data within a specific date range. Apply filters to minimize the time consumed in unnecessarily downloading the entire Gmail account data.

backup contacts & calendars

Contacts And Calendar Backup

  • For taking backup of Gmail contacts and calendars, software proposes vCard and ICS file formats respectively. Backup of Contacts is created in VCF file and Calendar in ICS format.

backup documents

Backup Documents As Original

Software creates backup of all the documents available in your Google Drive of latest revision and in their original file type i.e. Word file as .doc, Portable File as .pdf, Presentations as .ppt, etc in batch.


Complete Backup Status Report

  • While backup of Gmail is being taken, the software will show complete progress report with details like: email count, calendars count, contact count, document count, status & action.

save bandwidth

Save Internet Bandwidth

  • A throttle setting option is available to manage internet bandwidth use. Specify percentage of total internet BW that you want the tool to consume for creating backup. You can also set a time slot setting for a specific amount of bandwidth as per your need by providing a "To" & "From" time slot of hours and minutes.


pause or resume downloading

Pause & Resume Downloading

For uninterrupted downloading, software allows you to pause the processing and if you lose internet connection or stopped the process in between then it can later be resumed. Once paused, the process can be resumed even after the software is closed and re-run later on, only by providing the respective account password.

folder wise download

Folder Wise Downloading

  • This feature only applies to email folders using which you can download data only from selective folders. You can either download from all folders or selective ones using Select All or checkbox against selective folders respectively.

simple user interface

Effortless User Interface Offered

The tool comes with a remarkably interesting and easy to operate UI. Both; technical & novices can operate the tool well. Execution of each step comes with the change of screen where all options are clearly classified.

maintain account history

Maintains Account History

  • The software maintains an incomplete account data download history in case of unwanted shut down of the software. These may include; loss of internet connection or system crash. You can look up at the Home Page of software to find out about incomplete account history.


multilingual support

Supports Multiple Languages

You can run the software in the language of your choice and comfort. Apart from English, Gmail Backup tool offers 5 more language options to choose from. You can change the UI language from the default set English to French, Dutch, Japanese, Portuguese, and Spanish.

Gmail Backup Tool Screenshots
Watch Live Video of Gmail Backup
Gmail Backup Software Specifications

gmail backup box

Size: 13.9 MB

Version: 4.1

Trial Limitations

Demo version can export only 100 emails & 25 other items (Calendar, Contacts & Documents)

Installation   Uninstallation  EULA

system requirement

  • Hard Disk Space: 15 MB of free hard disk space
  • MS Outlook is necessary to perform Gmail Backup into PST

Frequently Asked Question

Can Gmail Backup work for only domain like

I want to buy your product Gmail Backup. I have an account on this domain "". Can I backup my account using your tool?

No, Gmail Backup tool will work only for " domain". You can not take backup of accounts other than Gmail.

Can interrupted backup be resumed afterwards using this tool?

I was taking back up of my Gmail account having 10 GB of size using your tool. But the process got interrupted due to sluggish internet speed. Should I start it again from zero or I can resume it further?

Yes, you can resume an interrupted backup process as the software has Pause & Resume options. You do not need to start it all over from the

How Much Time Does the Software Take to Backup a Gmail Account?

The time taken by the software to backup a Gmail account entirely depends upon the internet speed and amount of data being backed up.

Is there a limitation on the number of email accounts that I can backup?

No, there is no limitation on the number of Gmail accounts you can backup with Gmail Backup tool. It is possible to add multiple user accounts at a time. You just need to import a CSV file containing valid Username and their respective Passwords.

I have lost my Gmail account password. Can I recover it using this software?

No, it does not recover lost Gmail password. SysTools Gmail Backup tool is only intended to take the backup of your Gmail account data like: emails, contacts, calendars and documents and requires the account holders email id and password to backup data into output formats like: PST/EML/MSG/MBOX.

Can I Use the Software when Outlook is not Installed on My Machine?

Yes, you can install the software and run it smoothly without Outlook. But, if you want to save the backup data in PST file format; Outlook installation is required.

I Don't Want to Install Any Application on My machine but Need to Backup Gmail Data. What Can I Do?

Software backs up data in several file formats. If you take backup in PST format; Outlook must be installed & configured properly to open it. But; if you backup Gmail data in EML or MSG or MBOX file format, we have free viewers available to open and preview the such files. You can try EML viewer, MSG viewer and MBOX viewer Freeware.

Gmail Backup Tool is Creating Empty PST File; What Can i Do?

I have taken backup of my Gmail account in PST format. Outlook is installed and configured but still empty PST file is creating. What should I do?

You must have full admin rights on machine and launch the tool "Run As Administrator" if you are getting empty PST file.

What Our Customer Says...

"Gmail Backup tool is amazing application which gives me the access of my entire Gmail stored emails even when I am offline, as backup data stored in PST format is totally under my access capacity anytime I need. Gmail backup Tool really helped me."

— Kent Tintler, Sweden

"For a while now I have been looking for significant application of backing up my emails of Gmail Account, I have tried many different application and complicated options, but all that stopped when I found the Gmail Backup tool."

— Ronald, Austria

Gmail Backup Order Now
Get an Overview of Gmail Backup Features – FREE and Licensed Version


Add Gmail Accounts

Backup for Single User

Four Desired file format (EML, MBOX, MSG & PST)

Select the items (Emails, Contacts, Calendar & Document)

Windows 8 & All Other Previous Windows Versions Supported

Multiple User Backup

Export Gmail Account Emails








Export 25 Items / Folder


Full Version







All Items


gmail backup faqs